REQUISITION PROCEDURES Topic 4 1 TERMINAL OBJECTIVES 13

REQUISITION PROCEDURES Topic 4. 1

TERMINAL OBJECTIVES 13. 0 PREPARE and PROCESS a Single Line Item Consumption/Requisition Document (NAVSUP Form 1250 -1) ensuring accurate preparation of the data block entries, distribution and posting of all files and records and affected. 14. 0 PREPARE and AUDIT requisition documents using the NAVSUP P-485 as a reference.

ENABLING OBJECTIVES 13. 1 DEFINE the data block entries required on a Single Line Item Consumption – Requisition document NAVSUP 1250 -1. 13. 2 AUDIT all data blocks required to be completed by the customer on a NAVSUP 1250‑ 1 prior to requesting material from the Supply Support Center (SSC).

ENABLING OBJECTIVES 13. 3 EXPLAIN NAVSUP 1250‑ 1 requisitions for all requests, data block entries, distribution and files distribution. 14. 1 DESCRIBE the requisition documents and entries required to be made for requesting material and services from the shore and fleet support centers.

NAVSUP 1250 -1 n Single Line Item Requisition Document 0007 3045 C A 0067 X TAPE 0007 00004 0007 -3456 2 1. 08 R 05504 9 G EMO 1 7510 00 163 5466 EA 00004 27 1 08 CHESTER A 0 A NDZ S R 05504 0007 3456 R Y A 0067 A NC 9 G EE 5 13 037

NAVSUP 1250 -1 Types of Requests n Maintenance Related – 4790/2 K submitted (SNAP/R-Supply) – Directly supports an ongoing job n Non Maintenance Related – Consumables

Non Maintenance Related USE TYPEWRITER OR BALL-POINT PEN PRESS HARD TO INSURE LEGIBILITY OF ALL COPIES Non Maintenance Related Request 1. REQ DATE 8. NOUN NAME OR REF SYM 19. COG 20. MCC B. REQN NO. A. REQN NO. NON-SIM 11. INV QTY 12. NIS NC C. OBL AMT R 05504 18. SC 10. APL/AEL/CID JOB CONTROL NUMBER 14. WC UIC 13. SIM 9. FPR TAPE 7. ISSUE DATE 6. C 0613 1088 5. LOCATION 4. RDD 3. URGY 2. DEPT NO. 16. 15. EIC JSN FSC 21. S/R (REQN O/S) E. YES URG MART OPTAR LOG NO S/R (ISSUE) 24. STOCK NUMBER NIIN 22. 6240 D. POSTED 17. EQUIP COSAL SUPPT'D WB 01 00 23. SMIC 25. U/I 329 7096 26. EA 27. EXTENDED PRICE UNIT PRICE QUANTITY 28. FUND 1 30. APPROVED BY: 29. REMARKS 31. RECEIVED BY: 7 30 DOC IDENT RTG IDENT M & S U/I 4|5|6 31|32|33|34|35 36|37|38|39 40|41|42|43 44 SERIAL D E M 45 46|47|48|49|50 51 52|53 54|55|56 S I G FUND DIST 57|58|59 60|61 62|63|64 65|66 PROJ PRI RDD ADV QTY 1|2|3 S/N n SVC UIC JUL DATE DOCUMENT NUMBER S V C SUPPL ADDRESS 67 68 69 70 71 72

Maintenance Related USE TYPEWRITER OR BALL-POINT PEN PRESS HARD TO INSURE LEGIBILITY OF ALL COPIES Maintenance Related Request 1. REQ DATE R 05504 18. SC 19. COG 20. MCC FSC 15. 11. INV QTY 12. 00 NC D. POSTED 17. EQUIP COSAL SUPPT'D EIC 24. 23. SMIC U/I 329 7096 S/R (REQN O/S) E. P 3 CT 000 STOCK NUMBER NIIN NIS C. OBL AMT JSN 2113 B. REQN NO. A. REQN NO. NON-SIM 16. 22. 6240 7. ISSUE DATE SIM 58442100 X WB 01 21. 6. 10. APL/AEL/CID 9. FPR JOB CONTROL NUMBER 14. WC UIC 5. LOCATION B 1088 0613 CCA 8. NOUN NAME OR REF SYM 13. 4. RDD 3. URGY 2. DEPT NO. YES URG MART OPTAR LOG NO S/R (ISSUE) 25. QUANTITY EA 26. 27. EXTENDED PRICE UNIT PRICE 28. FUND 1 30. APPROVED BY: LCDR SPARKS 29. REMARKS 31. RECEIVED BY: 4|5|6 7 30 DOC IDENT RTG IDENT M & S 31|32|33|34|35 36|37|38|39 40|41|42|43 44 SERIAL D E M 45 46|47|48|49|50 51 52|53 54|55|56 S FUND DIST 57|58|59 60|61 62|63|64 65|66 QTY 1|2|3 S/N U/I n SVC JUL DATE UIC DOCUMENT NUMBER S V C SUPPL ADDRESS G I PROJ PRI RDD ADV 67 68 69 70 71 72

n Non Maintenance Related Request – n Does not require 2 K Maintenance Related Request – Will be initiated from MDS by work center – Requires a JOB (4790/2 K) – SNAP system assigns request number – SNAP system maintains all files – Can print out plain paper 1250's for issue

Types of Transactions n Issue From Stock • • • Partial Issue From Stock • • Issue what you can from the Storeroom Order the rest DTO and give to customer Reorder for Stock Replenishment Not In Stock • • Part issued from Storeroom Reorder for Stock Replenishment Order for Direct Turn Over (DTO) to Division Not Carried • Order DTO

Issue from Stock using the NS 1250 -1

p. 6207. 1 STEP 1: REQUESTER FILLS IN DATA ON 1250 -1 REQ. DATE: DEPT Enter NO: Optional the entry. URGY (Urgency of Need Designator): Julian date Used on for which internal the control of A –requested NORS/ANORS Reqn NOUN NAME: Enter the name of the issue request departmental is submitted issue requests. item. B – Routine Repairs, NIS N/C 0007 3045 C Consumable TAPE C – Items issued from Stock to FPR : Failed part replacement. Checkor if ordered the stock requested itemreplenish is required to replace a failed part, R 05504 EMO 1 (…any failed part which is strongly suspected of the primary cause of equipment 4720 00 279 0185 having been. EA 00004 failure); otherwise, leave blank. A Job Serial APPROVED or JSN, BY: Filled in by to each requestor 4790/2 K. Non DIVO RDD: Julian date. Number, when delivery ofis assigned -Maintenance requests just enter the UIC and W/C without a material is required. Entered only - CO/CDO must approve all UND A requisitions JSN. when requested item is NIS or N/C, and requisitions greater than $5, 000. 00 (NORS/ANORS) and the priority authorized to be -DH/DIVO must approve all UND B requisitions, assigned in a requisition will not provide for timelycontrolled delivery ofequipage, and N/C requirements. DH cannot

p. 6207. 2 STEP 2: STOCK RECORDS SK Audits and Fills in Block 5 and 6 on NS 1250 -1 using the NS 1114 LOCATION: A bin, drawer, or shelf number to locate item in storeroom 0007 TAPE R 05504 3045 C A 0067 X Selected Item Management (SIM) – items classified as SIM experience relatively frequent demand. If an item is ordered two EMO 1 or more during a six-month period, it becomes a SIM item. times HL, LL, and SL will be computed to support future, anticipated 4720 00 279 0185 demand. EA 00004 DIVO

p. 6207. 3 STEP 3: STOREROOM SK Issues the Part to the Requestor and updates the 1250 -1 Since the material was in stock, the requestor’s 1250 -1 will become an “issue document. ” 0007 TAPE R 05504 3045 DATE: C A 0067 ISSUE Enter the Julian. X date on which material actually is issued. EMO 1 4720 00 279 0185 EA 0007 2 INV QTY: Enter the inventory quantity remaining after the issue is made. 00004 Customer circles, signs, and dates DIVO 07 Jan 00 CHESTER

p. 6210 STEP 5: STOCK RECORDS SK COMPLETES 1250 -1 SC: Source Code to indicate the basis or means of material availability at the time of request. (See P 485 Vol II, pg. A 9 -4) A = Allowance list material issued from stock 0007 3045 C A 0067 X 0007 C = Non-allowance list material issued from stock TAPE 2 D = Allowance list material NIS when requested. R 05504 EMO 1 C 9 G 4720 X 00 279 0185 EA 00004 0. 27 1 08 NC DIVO S/R (ISSUE): Checked to indicate that the issued quantity has been CHESTER 07 Jan 00 posted in the “issues” column of the stock record FUND: Fund code. For BQC purposes, NR for repair parts (will have APL and JSN) and NC for consumable items.

REORDER DECISION Is the item SIM or Non- SIM? ? ? COG 4720 -00 -279 -0185 M/C U I C R 05504 (6 -73) TAPE SERIAL NO. 1238 2550 A/L QTY QUANTITY 1 AT E/R/C 9 G STOCK RECORD AFLOAT - NAVSUP FORM 1114 m M/C U/I UNIT PRICE A 0067 APL / AEL NO. LOCATION 6 HL 4 1 LL SL DATE & SER / WC 1/91 BEG MO DEM RECEIPTS DQBF DFBF ISSUES NATIONAL STOCK NUMBER 4720 -00 -279 -0185 SMIC 4 DESCRIPTION TAPE URG ON HAND Beg Bal 0007 -3045 COG EA 00. 27 DESCRIPTION Computer does it automatically 4 R REQUISITIONS OUTSTANDING JUL DATE SMIC NATIONAL STOCK NUMBER U/I EA MRT EOI CI MEC DATE & SER / WC HIC SCC SLC DEM PD PEB RECEIPTS ISSUES DEM QTY ON HAND 6 2 UNIT PRICE 00. 27 APL / AEL NO. LOCATION A 0067 HL LL S/N 0108 -LF-503 -0131 9 G SL SIM!

p. 6231 STEP 6: STOCK RECORDS SK REORDERS FOR STOCK The requestor’s original 1250 -1 will be used to reorder for stock. The original issue quantities are crossed out to eliminate confusion. REQNA 0067 QTY: Enter the 0007 X 00004 0007 -3456 quantity from reorder TAPE 2 decision 1. 08 X Cross out original qty requested OBL AMT and REQN NO: The obligation amount X to eliminate confusion (optional) X R 05504 EMO 1 number refer to the OPTAR Log (the X and requisition OPTAR LOG: hip’s checkbook). Check to show 4720 00 279 0185 A 9 GDate Serial EA Balance 00004 27 the 1 08 NC ulian No Amt OPTAR funds have been 10, 000. 00 DIVO obligated in the 0007 -3455 1, 500. 00 8, 500. 00 ship’s OPTAR log. CHESTER 07 Jan 00 0007 3045 0007 -3456 C 1. 08 8, 498. 98

Review n What types of transactions result from filling out a 1250 -1?

Review n What types of transactions result from filling out a 1250 -1? Issue From Stock Not In Stock (NIS) Partial NIS Not Carried (NC)