Request for Statement of Qualifications SOQ for Engineering

Request for Statement of Qualifications (SOQ) for Engineering Services # A 21 -1417 -A Pre-Proposal Meeting May 26, 2021

Introduction of SPPS Team: Jamie Atkins, Purchasing Manager Kathy Wallace, Planning Manager Monika Watkins, Capital Projects Delivery Manager CPD Project Managers: Angela Selb-Sack, Rosemary Dolata, Pam Bookhout, Larry Opelt, Vaughn Kelly, Jason Jones, Charles Colvin, Henry Jerome. Planning Project Managers: Amy Ennen, Jeff Lorenzen, Bob Huntley Planning and CPD Project Coordinators: Shawn O'Keefe, Michelle Bergman Aho, Mike Christen, Josie Geiger, Andrew Sivanich. ESG Team: Angela Vreeland Marissa Shephard Inspire students to think critically, pursue their dreams and change the world.

Agenda SOQ process and beyond ○ ○ ○ SOQ goal Contracting for a specific project Contracts Selection process: format, steps, criteria Important dates Inspire students to think critically, pursue their dreams and change the world.

Agenda SPPS Projects Delivery ○ SPPS Builds / 5 -Year Plan ■ Small Projects ■ Large Projects ○ Delivery methods – Design - Bid - Build and CMa ○ SPPS project management structure: role of PM and PC ○ Future SOQ’s Questions Inspire students to think critically, pursue their dreams and change the world.

SOQ process and beyond Inspire students to think critically, pursue their dreams and change the world.

SOQ Goal Creation of Small Projects Enginners Master List and Large Projects Engineers Master List for next 5 years: ● Small projects / Small service scope - estimated total project cost below $2 million ● Large projects - estimated total project cost over $2 million Inspire students to think critically, pursue their dreams and change the world.

Contracting for specific project Small Projects RFP issued to Engineering Firm or Firms* selected from Small Projects Master List Engineering Firm responds to RFP as Prime Service Agreement for project executed Inspire students to think critically, pursue their dreams and change the world.

Contracting for specific project Large Projects RFP issued to 3 Architectural Firms from Large Projects Master List Architectural Firm creates a project team selecting additional members from S/L Master Lists Architectural Firm responds to RFP as Prime Architectural Firm is selected for project and Project specific contracts executed Inspire students to think critically, pursue their dreams and change the world.

Contracts - Small Projects Engineers Master List Inspire students to think critically, pursue their dreams and change the world.

Contracts - Large Projects Engineers Master List Inspire students to think critically, pursue their dreams and change the world.

Selection Process Format Division I – All Responders Questions 0 -11 Q. 0 Cover Sheet containing the following information (1 page maximum): Request for Statement of Qualifications (SOQ) for Engineering Services # A 21 -1401 -A Date: <…. > Indicate: YES or NO in the following statement: My firm <fill in name> wishes to be considered for: Small Projects / Small Service Scope Engineers Master List Large Projects Enginners Master List YES/NO Inspire students to think critically, pursue their dreams and change the world. YES/NO

Selection Process Format Q. 5 Small Business Enterprise (SBE) Participation or partnership ● By partnering with SBE firms to provide design services ● By improving participation of SBE firms in bidding process Inspire students to think critically, pursue their dreams and change the world.

Selection Process Format Q. 6 Resumes of key personnel with relevant experience (6 pages maximum per discipline). Resumes shall be no more than one single-faced page person. Q. 7 Relevant Firm Experience a. K-12 educational or other relevant projects including owner-occupied phased remodeling projects, with or without additions, complex phased remodeling of owneroccupied buildings b. An outline of experience working with the CM as Adviser and CM at Risk project delivery methods, with emphasis on K-12 educational work. c. List experience working with SPPS, the City of St. Paul, or other municipalities or governmental entities. Q. 8 Provide up to six (6) examples per discipline of relevant projects as defined above in Q. 7, completed during the past 10 years. (4 pages maximum per discipline ) Inspire students to think critically, pursue their dreams and change the world.

Selection Process Format Q. 9 Experience in controlling project budget and schedule (1 page). Responders wishing to be considered only for Disciplines 2, 3 and 5 (Commissioning, Low Voltage and Landscape Architects) do not need to answer Q. 9 Division II – Responders wishing to be considered for the Large Projects Engineers Master List Questions 12 -14 Q. 12 Provide up to four (4) examples per discipline of relevant projects, as defined above in Q. 7, with total construction cost of more than 2 million dollars (and largest your firm completed to date) and completed during the past 10 years. (4 pages maximum per discipline) Q. 13 Experience with phasing/constructability, multiple bid packages and phased construction Q. 14 Experience with design for construction in owner occupied facilities Inspire students to think critically, pursue their dreams and change the world.

Selection Process Steps Two Step Process 1. Responses are reviewed and shortlisted for interviews 2. Interviews and final selection Inspire students to think critically, pursue their dreams and change the world.

Selection Process and Criteria Evaluation Criteria Company Profile / Stability Qualifications and Experience of Identified Staff Performance on Similar Projects Relevant Public Sector Experience Ability to meet Time and Budget Constraints Equal Opportunity and SBE Involvement or Procurement Expertise. Inspire students to think critically, pursue their dreams and change the world.

Important Dates Description Request for SOQ Issued Pre-Proposal Meeting via Zoom or Teams Deadline to submit questions Final response to questions Deadline for SOQ Submissions Target Date for Selection of Interviewees Interviews with Selected Firms Target Date to Finalize Master List and Notify Firms Inspire students to think critically, pursue their dreams and change the world. Date and Time May 10, 2021 May 26, 2021 May 28, 2021 June 1, 2021 June 8, 2021, 2: 00 pm June 18, 2021 June 21 - July 2, 2021 July 8, 2021

SPPS Projects Delivery Inspire students to think critically, pursue their dreams and change the world.

SPPS Builds: Five-Year Plan (5 YP) Aligned with SPPS Achieves strategic plan Increased transparency: Project capital budget modeling BOE Gate Check approvals Public, interactive dashboard Flexible to accommodate Envision SPPS https: //www. spps. org/builds Inspire students to think critically, pursue their dreams and change the world.

SPPS Builds: Five-Year Plan FY 22 -26 ○ 6 major renovation projects ○ 3 major infrastructure projects ○ Targeted Capital improvements ○ Asset / infrastructure preservation programs Inspire students to think critically, pursue their dreams and change the world. Approximately $105 M Per Year, on Average

SPPS Builds: Capital Improvements and Asset Preservation s t c e oj 5 -year Plan - Smaller Projects: ● ● ● ● ● Roofs Envelope (windows, doors, masonry) Flooring, ceilings Fire Safety systems HVAC Plumbing Nutrition Services Instructional AV Paving, site improvements Inspire students to think critically, pursue their dreams and change the world. pr s 0 e t 8 i 2 4 s M 6 $130

Large Projects 2021 2022 2023 2024 2025 2026 Jie Ming - Phase 2 Highland MS/HS - Dining, Kitchen, MS main entry/office, limited MS infrastructure Ramsey MS Highland MS and HS Kit/Caf Placeholder: Envision SPPS Project(s) Strategic Hold: Cherokee Heights El Strategic Hold: Obama El Farnsworth Lower Inspire students to think critically, pursue their dreams and change the world. Ramsey MS - Entry, Middle School model learning space, substantial infrastructure Strategic holds - Work that may result from, or be affirmed by, Envision SPPS Farnsworth Lower - Core and Learning Space improvements, infrastructure

Large Projects 2021 2022 2023 2024 2025 2026 Auditorium Fixtures Renewal at secondary sites Auditorium Curtains, Lights, Misc. Farnsworth Upper School HVAC Wellstone HVAC & Plumbing Farnsworth Upper - major mechanical system improvements Wellstone - major mechanical system improvements Inspire students to think critically, pursue their dreams and change the world.

Project Delivery Methods Traditional Design – Bid – Build ● General Contractor – Lowest Responsible Bidder meeting minimum criteria ● Future possibility – Best Value Construction Manager as Advisor ● Design Phase: estimating, schedule, constructability and phasing ● Construction Phase: construction management while SPPS holds multiple Primes contracts Inspire students to think critically, pursue their dreams and change the world.

SPPS Project Delivery Team Inspire students to think critically, pursue their dreams and change the world. Senior Project Manager Project Coordinator Engineer Furniture Coordinator Technology Coordinator

Roles and Responsibilities Lead Large Projects Assist PM & PC Assist with coordination between CPD teams Primary contact for State and DSI coordination and inspections

Roles and Responsibilities Large Projects PM Lead Project Management and Communication during design and construction Tracking State and DSI inspections Assist PC

Roles and Responsibilities Lead Small Projects Assist with Project Management and Communication during design and construction Coordinate furniture moves and storage Inspire students to think critically, pursue their dreams and change the world.

Future SOQ - September 2021 Other Professional Consulting Services ● ● ● ● Land Surveying Acoustical Consultants Theatre Consultants with Lighting Design Commercial Kitchen and Equipment Design Consultant Environmental Consultants Geotechnical Engineers Testing Services Inspire students to think critically, pursue their dreams and change the world.

Questions? Inspire students to think critically, pursue their dreams and change the world.

THANK YOU!