Request for Proposals DYRS FY 18 Credible Messenger

“Request for Proposals: DYRS FY 18 Credible Messenger Initiative” FY 18 Community Programming Initiative Pre-Proposal Technical Assistance Session Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

SUMMARY • • • About DYRS The Community Programming Initiative Credible Messenger PLC- Capacity Building and Administrative Partner Understanding the RFP Provider Description Eligibility Applicant Requirements Fiscal Requirements Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

SUMMARY (con’t) • • Budget and Budget Narrative (for DCYL) Applications and Philantrack Attachments Application Submission How will applications be evaluated? Tips Questions and Contact information/instructions Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

ABOUT DYRS What is DYRS? The Department of Youth Rehabilitation Services (DYRS) is a division of the DC Department of Health and Human Services. It has enacted a number of reforms to advance the District’s juvenile justice goals of rehabilitating youth in the least restrictive, most home-like environment consistent with public safety. Our Vision To provide the nation’s best continuum of care for court-involved youth and their families through a wide range of programs that emphasize individual strengths, personal accountability, public safety, skill development, family involvement and community support. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Community Programming - DYRS implements community-based services with the following three goals in mind: 1 • Connect youth to services, supports, and resources that help them reach their goals and developmental milestones; 2 • Engage youth in positive, developmentally appropriate, and structured activities that complement and enhance DYRS’ approach for the care and supervision of young people to enhance public safety; and 3 • Invest directly in local organizational and human resources that are accessible and dedicated to strengthening young people and their families to create safer and stronger communities in the long-term. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Credible Messenger In furtherance of these goals, the Credible Messenger Initiative provides the following contributions to DYRS community-based services goals: 1 • Connects young people to caring adults and resources in their home communities; 2 • Engages families and communities in efforts to support DYRS youth; and 3 • Invests in neighborhood-based resources where DYRS youth and families live. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Progressive Life Center The Progressive Life Center (PLC) was founded in 1983, by Dr. Frederick Phillips. PLC has almost 100 staff in offices in the District of Columbia; Baltimore, MD; Prince George’s County, MD; Philadelphia, PA; Newark, DE; and Accra, Ghana. Our programs are dedicated to helping individuals and families recognize and maximize their inner resources and strengths, enhance their relationships, and function harmoniously in broader environments. As the Administrative Partner, PLC works in partnership with DYRS and a service coalition of providers to deliver the Community Programming Initiative , which serves youth and families connected to DYRS in the community and at the Achievement Centers. PLC directly provides managerial oversight, quality assurance, fiscal oversight and capacity building and training for this initiative. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Understanding the RFP What we are seeking to fund: DYRS is seeking up to 6 providers to participate in the Credible Messenger Initiative (October 1, 2017 – September 30, 2018). Funding Available: The DYRS Capacity Building and Administrative Partner, currently Progressive Life Center, will manage the award allocations for the selected grantees. Each grantee is eligible to receive up to $472, 513. Award amounts are subject to the availability of funds. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Provider Description DYRS is seeking providers who can: (1)Deliver and implement Restorative Justice practices that enable youth to learn important skills in conflict resolution that empower them to be leaders in their communities. These skills include self-reflection, being respectful of others, and reducing future conflict. Restorative practices assist youth in building empathy and understanding how harm affects themselves and others. (2)Demonstrate that they are rooted in the neighborhoods where young people, families, and Credible Messengers call home; demonstrate a history of service delivery or immersion in the neighborhoods where our youth and families reside. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Eligibility Any public or private, community-based non-profit agency, organization or institution located in the District of Columbia is eligible to apply. For profit organizations are eligible but may not include profit in their grant application. Forprofit organizations may also participate as subcontractors to eligible agencies. • No fiscal agents or individuals will be accepted. • An organization described in Section 501(c)(4) of the Internal Revenue Code, 26 U. S. C. 501(c)(4), that engages in lobbying activities is not eligible to apply, serve as a host site, or act in any type of supervisory role in the program. Organizations that have both a 501(c)(3) and a 501(c)(4) tax status may only apply under their 501(c)(3) arm. • Organizations must be • incorporated/registered to operate in the District of Columbia. • in good financial standing with the DC Office of Tax and Revenue and the Internal Revenue Service, as well as follow all appropriate charitable financial reporting standards • Organizations should have: • experience serving at-risk and/or court-involved youth. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Applicant Requirements (1) Eligible organization (2) Understand DYRS PYJ Framework and how we track it through data entry and reporting requirements (FAMCare). (3) Demonstrate capacity and ability to delivery requested functions, responsibilities, and requirements of the grant (4) Comply with all “Use of Funds” Rules – Allowable and Unallowable Cost Principles (5) Demonstrate capacity to comply with grant administration and reporting requirements (6) Submit an application (program narrative, budget and budget narrative, and other required documents). (7) Pre-award site visits may be requested if deemed highly qualified through the application review/scoring process Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

FISCAL REQUIREMENTS Detailed Principles located in the RFP (p. 15) Applicants must demonstrate a financial management systems that meet the following standards requirements: that a grantee’s financial system provide for: 1. accurate, current and complete disclosure of the financial results of the grant award; 2. records that identify the source and application of grant funds. 3. effective control over and accountability for all funds, property, and other assets; 4. written procedures to minimize the time elapsing between the transfer of funds to the recipient from DYRS and the use of those funds by the grantee for program purposes, when funds are provided in advance; 5. written procedures for determining the reasonableness, allocability and allowability of costs in accordance with federal cost principles and the terms and conditions of the grant award; and 6. accounting records that are supported by source documentation. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Budget and Budget Narrative The budget is completed via DYRS’ Grants Management System (Philantrack). However, a blank template and an example of a completed template can be found on the DYRS website –https: //dyrs. dc. gov/page/dyrs-requestsproposals-01 A Budget Narrative must be included in your application and uploaded to the application submission portal. The narrative includes an explanation for each of the budget line items and calculations detailing how the amounts were determined. Information should be thorough enough to allow an understanding of how requested budget amounts were derived. Each line item needs a calculation as well as a narrative description for how it is relevant to this program. Detailed instructions can be found on pages 18 -21 of the RFP. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Applications and Philantrack • Accessing the Application via the DYRS Website – NOIA Requirement Reminder • Signing Up for a Philantrack Username/Account • Accessing the RFP • Filling out the Application – Submit responses to the online application portal – Be mindful of the word limits attached to each narrative response (appears in the online application portal) • • Saving Responses Uploading Requested Documents Submitting Budget Information Submitting the Application Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Signing Up for Philantrack Steps for Signing up for Philantrack are as follows: (1) Access direct link via the DYRS Website, https: //dyrs. dc. gov/page/dyrs-requests -proposals-01 (2) Click the link to apply on the DYRS online application portal. (3) Eligibility Quiz appears Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Signing Up for Philantrack (3) Special instructions for Non-501 C 3 Organizations – you will be prompted to enter your organizations name (Philantrack will attempt to locate your information or it will prompt you to fill in your organization information). Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Signing Up for Philantrack (3) Special instructions for Non-501 C 3 Organizations – Philantrack will either find your organization name or prompt you to continue to fill in your organizations information. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Accessing the RFP (1) Click on view or edit (far right hand side) (2) View (just look at questions) v. Edit (start filling in responses) Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Filling out the Application • Be mindful of the word limits attached to each narrative response, and save your responses as you go! Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Uploading Documents Steps to Upload: (1) Click Choose File (2) Select the appropriate document from your computer (3) Click Attach Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Uploading Documents Check to make sure the document you uploaded is the correct one and responds to the question. If it is not the correct document, remove it, and try again. Also, if you need to upload multiple documents, you may do so by clicking on the Attachment link again and uploading additional documents to the question. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Attachments The following items are required: • IRS Status Letter – 501 (C)(3) designation or other for profit business designation • Certification of Good Standing from DC Office of Tax and Revenue, establishing that all DC tax requirements are current • Clean Hands Certificate - DCRA • Current Certificate of Incorporation from the DC Department of Consumer and Regulatory Affairs showing that the applicant is in good standing and authorized to conduct business in DC • Audited financial statement for most recent fiscal year, if applicable under OMB Circular A-133, or most recent 990 pages 1 -6. • Proposed staffing plan and organizational chart for the program • Staff resumes • Existing or planned job descriptions Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Certificate of Good Standing Must be issued on or after October 1, 2016 Basic Business License Issued by Department of Consumer and Regulatory Affairs (DCRA) Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Submitting your Budget There are three steps to submitting your budget. (1) Complete the fields for each line item in Philantrack. (2) Upload your completed budget template (3) Upload your completed budget narrative document (no longer than 3 pages). Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Submitting your Budget There are three steps to submitting your budget. (1) Complete the fields for each line item in Philantrack. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Submitting your Budget There are three steps to submitting your budget. (1) Download the template. Fill it out, and upload your completed budget template in the corresponding section. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Submitting your Budget There are three steps to submitting your budget. (1) Upload your completed budget narrative document (no longer than 3 pages). It is the same attachment link used for your budget template, so you will need to upload both documents to question 40. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Using the Proposal Checklist There is a Proposal Checklist in the RFP on page 27. In addition, Philantrack, the DYRS online application system will prompt you to review it to ensure that all necessary components of your application have been completed. Once this is complete, you are ready to save your responses and preview your completed proposal. After you select save all and preview, you will see all of your completed responses and attachments. Review them carefully and make any necessary edits before selecting to submit your application. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Login and Logout Help You do not need to complete the application all in one sitting. Save the link to the login screen for Philantrack, so you can return and continue working on your application. The following link will take you to the basic login screen for Philantrack: https: //www. philantrack. com Enter your email and password to return to the Home page for your organization. From there, you can select the Proposal Tab, and continue to edit your proposal. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Application Submission Requirements Application Submission Guidelines Each application package MUST be submitted through Philantrack. Applications are due no later than 11: 59 p. m. on Friday, June 9, 2017. All application submissions will receive an automatic response from Philantrack confirming submission. DYRS and PLC scrub each submission of an application to ensure accuracy and submission of all required components. Late applications will not be accepted. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

How will your application be evaluated? All proposals will be scored in accordance to the following criteria: • Responsiveness to the questions • Clarity of responses • Match with best practices • Ability to meet the needs of court-involved youth & families • Community rootedness • Consistency of responses throughout the application Review Panel: Proposals will be reviewed by a qualified panel. The reviewers will read and score proposals based on the following 100 -point scoring system: Organization Information: 20 points Program/Services Description: 50 points Administrative Functions: 20 points Financial Documentation (Budget Template and Budget Narrative): 10 points Decision on Awards: The recommendations of the review panel are advisory and not binding on DYRS. Final decisions on funding and awards vests solely with the Director based on assessment of the recommendations of the review panel, pre-award site visit reports, and any other information considered relevant. Each applicant, whether successful or unsuccessful, will receive notification of the final decision on the application. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Tips Do’s • Submit a Notice of Intent to Apply- Due May 26 (template available at https: //dyrs. dc. gov/page/dyrs-requests-proposals-01) • Include all relevant documents detailed on the RFP Submission Checklist, located on page 27 of the RFP • Avoid general language in your responses, use spell check, and be detailed and specific about your capacity and ability to carry out the requested duties and functions of a Credible Messenger Provider • Mind the word limits associated with each question • Provide detailed information in your budget narrative Don’ts • Do not submit documents/materials that are not requested in the RFP • Don’t submit your actual Articles of Incorporation Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov

Questions and Contact Information Questions? • Contact Charles Evans, at CMRFPquestions@plcntu. org. – In the subject line, please write “FY 2018 Credible Messenger Grant Application Inquiry”. • All questions must be received by C. O. B (5 pm) Wednesday, May 31, 2017. Questions and answers will be posted on the DYRS website by Tuesday, June 6. • Oral explanations or instructions given prior to the award of grants will not be binding. Department of Youth Rehabilitation Services | 450 H Street, NW | Washington, DC 20001 | T 202. 299. 3703 | C 202. 735. 7012 | dyrs. dc. gov