Republic of Turkey Ministry of Justice UYAP NATIONAL

Republic of Turkey Ministry of Justice UYAP NATIONAL JUDICIARY INFORMATICS SYSTEM and TURKISH JUDICIAL SYSTEM Cengiz TANRIKULU Reporter Judge in Ministry of Justice, Turkey 16 November 2005 Tunis 1

CONTENT OF THE CONFERENCE Republic of Turkey Ministry of Justice Firstly this event will present an overview of the Turkish Judiciary System Secondly and mainly, we will share the experiences of Turkish Ministry of Justice’s (Mo. J) National Judiciary Network Project (UYAP) and give some quick facts about UYAP and effects of the project on Turkish judicial system Provide assessment of UYAP outputs 2

What is UYAP ? Republic of Turkey Ministry of Justice NATIONAL JUDICIARY INFORMATICS SYSTEM UYAP is a central network project which includes all of the courts, public prosecutors services, prisons and other judicial institutions in Turkey It’s purpose is integration across Turkish judicial system, other government departments and international organizations 3

TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice A-Some facts and figures on Turkish Justice System According to Turkish Constitution article 2 : “Turkey is a democratic, secular and social state based on rule of law” 4

HIGH LEVEL COURTHOUSES Republic of Turkey Ministry of Justice 1. Court System Constitutional Court of Court Cessation Constitutional Civil Jurisdiction Council of State Administrative Jurisdiction 5

Republic of Turkey Ministry of Justice Court of Cessation (Appeal) Criminal Departments Civil Departments 6

Republic of Turkey Ministry of Justice First Instance courts Criminal Courts Civil Courts General Criminal Courts (Penal Court) Felony Courts (High Criminal Court ) Peace Courts General Civil Courts Magistrate Courts 7

Specialised Courts Commercial C. Labour C. Maritime C. Land Registry C. Family C. Consumer C. Juvenile C. Enforcement C. Traffic C. 8

COUNCIL Of STATE Republic of Turkey Ministry of Justice 1. Council of the state consists of twelve departments: 1. Department’s task is consultancy 2. Department’s task is assize of the officers 2. Other ten departments task is appeal on administrative and tax cases 9

COUNCIL Of STATE Republic of Turkey Ministry of Justice Administrative Courts (Regional) of Appeal Administrative Courts Tax Courts 10

TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice A-SOME FACTS AND FIGURES 2. Figures 11

Number of the Judges and Prosecutors Republic of Turkey Ministry of Justice Turkey has… • 133 High Criminal Courts Centres • And in 575 districts totally 708 courthouses, • 443 Penitentiary and Detention Houses , • 23 Forensic Medicine Units, • All in all, 7751 Courts, Public Prosecutor Services and Enforcement Offices • In civil judiciary 4529 judges and 3023 public prosecutors, • 491 administrative judges in administrative courts 12

CURRENT SITUATION OF CASE FILES IN TURKEY at THE END OF 2004 Republic of Turkey Ministry of Justice 13

Population of Turkey in 2004 = About 70 million Republic of Turkey Ministry of Justice 14

DELIVERED HARDWARE Republic of Turkey Ministry of Justice Computer 22. 200 Laser printer 11. 265 Uninterruptible power supply 5. 090 Laptop 9. 217 Laptop printer 2. 800 Color Printer Scanner 418 2. 437 15

CABLE LAYING Republic of Turkey Ministry of Justice • Cable was laid in 807 units to deliver 38. 200 connection points across Turkey ANKARA 16

Average duration of assize Republic of Turkey Ministry of Justice General Courts : Penal : 266 days Civil Penal : 241 days : 283 days Civil : 86 days C. o. Cassation Council of State : 460 17 days

Some other figures Republic of Turkey Ministry of Justice Auxiliary Court Personal : (Aprox. ) 30 000 Trainer Judges 1159 Members of the C. o. Cas 250 Members of Council of State: 78 Lawyers (Aprox. ) 40. 000 In 444 Prisons Current Number of Inmates: 58 000 Total Prison Officials: 31 000 18

TRAINING Republic of Turkey Ministry of Justice Basic Computer Training 13. 000 UYAP Training 40. 000 19

EDUCATIONS are given in laboratories Republic of Turkey Ministry of Justice 20

The Basic Requirements Of Turkish Judicial System and what has been doing? Republic of Turkey Ministry of Justice • The Republic of Turkey and it’s government nowadays are fallowing a national programme for reinforcement and to accelerate the judicial system • They are also implementing various measures on judicial modernisation and penal reform and want to improve the functioning and efficiency of the judiciary • UYAP was prepared and established by Mo. J to create an effective and less bureaucratic judicial system for each concerned institution and citizens as one and very important measure 21

Project plan with milestones Republic of Turkey Ministry of Justice TJS Revision In 2000 Composing of the project schedule In 2001 Conjectural Project’s finish time Project start to roll out in whole Turkey End of 2006 at the beginning of the 2005 An al ysi n g o f th e p ro cess I n 2002 Design of the system and production of Programmes and screens In 2003 implementing of the project in pilot units Testing system and new at the beginning of the 2004 products at the end of the 2003 22

PILOT UNITS IN SCOPE OF UYAP Republic of Turkey Ministry of Justice PRISONS FORENSIC MEDICINE UNITS • Ankara Kapalı Cezaevi • Adlî Tıp Kurumu Başkanlığı • Ankara Açık Cezaevi • Adlî Tıp Ankara Grup Başkanlığı • Keçiören Çocuk Islahevi • Adlî Tıp İzmir Grup Başkanlığı • Elmadağ Çocuk Cezaevi • Adlî Tıp Antalya Şb. Md. lüğü • Sincan F Tipi Cezaevi • Adlî Tıp Konya Şb. Md. lüğü • İzmir Çocuk Islahevi • Kocaeli F Tipi Cezaevi RESORT UNITS • Antalya Dinlenme Tesisi • Gökçeada Dinlenme Tesisi OCCUPUTIONAL UNITS JUDGEHOUSES • Ankara Hâkimevi • Ankara Adalet Meslek Lisesi • İstanbul Hâkimevi • Bolvadin Adalet Meslek Lisesi 23

UNITS WHICH ARE PUT INTO OPERATION IN SCOPE OF UYAP AFTER PILOT UNİTS 1 Ankara Ağır Ceza Merkezi 11 Akşehir Ağır Ceza Merkezi 2 İstanbul(Sultan Ahmet Adliyesi) ACM 12 Karaman ACM 3 İzmir Ağır Ceza Merkezi 13 Burhaniye ACM 4 Aydın Ağır Ceza Merkezi 14 Kızılcahamam Adliyesi 5 Yozgat Ağır Ceza Merkezi 15 Ayaş Adliyesi 6 Zonguldak Ağır Ceza Merkezi 16 Ankara BİM 7 Bartın Ağır Ceza Merkezi 17 Trabzon BİM 8 Gebze Ağır Ceza Merkezi 18 Konya BİM 9 Sinop Ağır Ceza Merkezi 19 Zonguldak BİM 10 Zile Ağır Ceza Merkezi 24

PLACES WHERE SOFTWARE EDUCATION WAS FİNİSHED AND UYAP’S PROGRAMMES WILL BE ROLL OUT 1 Hınıs Ağır Ceza Merkezi 10 Bingöl Ağır Ceza Merkezi 2 Boyabat Ağır Ceza Merkezi 11 Salihli Ağır Ceza Merkezi 3 Vezirköprü Ağır Ceza Merkezi 12 Elmalı Ağır Ceza Merkezi 4 Bayburt Ağır Ceza Merkezi 13 Seydişehir Ağır Ceza Merkezi 5 Bolvadin Ağır Ceza Merkezi 14 Midyat Ağır Ceza Merkezi 6 Şebinkarahisar Ağır Ceza Merkezi 15 Muş Ağır Ceza Merkezi 7 Gümüşhane Ağır Ceza Merkezi 16 Boğazlıyan Ağır Ceza Merkezi 8 Oltu Ağır Ceza Merkezi 17 Kozan Ağır Ceza Merkezi 9 Elbistan Ağır Ceza Merkezi 18 Kastamonu Ağır Ceza Merkezi 25

With the Decision Support System, procedural mistakes are reduced to a minimum, virtual discussion forums within judicial organization about 26 jurisprudence is in place, information sharing is enabled.

The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the areas coming into enterprise and Ministry (centre) has been started. In this sense, exchange of documents have been taken out from the Units of the Provinces to the Centre, exchange of documents have been taken out from the Centre to the Units of Provinces in a short time in which the integration has been 27 initiated.

UYAP’S Web Mail Server Has 55. 000 USERS 28

Objectives of UYAP Republic of Turkey Ministry of Justice To transfer key business processes of the judicial system into central electronic means To reduce the clerical, administrative and communications costs which would otherwise be incurred in manuel and paper- based system. Reductions in staffing and use the personal most effective To create a Databank of information on relevant legislation, regulations, circulars, template texts and policies Information etc. To produce Management Reports for performance, Work Reports for planning or recording etc. To research information which is needed during processes To create fast, secure and efficient information system enabling the appropriate sharing of information across the wider Turkish judicial services Composing alerts to prevent from basic judicial errors 29

Objectives of UYAP Republic of Turkey Ministry of Justice Interface judicial institutions with each other and with concerned institutions Providing transparency Fulfill inspections in to electronic means Give process information's and basic legal aids to citizens via internet Set up central document management system between TJS Units Procure data for doing data mining in judicial field Obtain very strong and efficient judicial central 30 infrastructure

Objectives of UYAP Republic of Turkey Ministry of Justice To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders. The data required for this would be captured and made available through the operational UYAP system To provide a research capability to evaluate the impact and effectiveness of offender-crime assessment tools (yet to be implemented) and programmes and interventions designed to reduce crimes 31

Scopes and interfaces Republic of Turkey Ministry of Justice The scope includes all functions required to support and enable transactions via electronic means between judicial institutions The scope includes also fulfillment of finance and commissioning functions, human resources management, payroll, training management, property management , asset administration and other supporting services 32

UYAP consists of these sub-systems Republic of Turkey Ministry of Justice Penal Law System Civil Law System Administrative Law System Public Prosecutors Services System Court of Cessation System Probation System (have been producing) Verdict Support System Lawyer Information System Enforcement-Bankruptcy System Convict-Arrest Management System 33

UYAP consists of these sub-systems Republic of Turkey Ministry of Justice Citizen Information System Personal Management System Financial Management System Supply Management System Procurement Management System Training Management System Document Management System Forensic Medicine System General Support System 34

UYAP SYSTEM CENTRE Republic of Turkey Ministry of Justice 35

( DOCUMENT MANAGEMENT SYSTEM ) 36

Databank Republic of Turkey Ministry of Justice Legislation Directives Sentences Case law Judicial essays Template texts Circulars etc. 37

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Personal general informations screen 40

Constrains Republic of Turkey Ministry of Justice Technological constraints Managing the IS/IT function – which models to use? Effective use processes Training, behaviours etc. Integrate information capture & use into operational business processes Flexible & re-usable IT infrastructure – what are the available IT infrastructures? 41

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UYAP’s Initial Business Benefits Republic of Turkey Ministry of Justice Speed and efficiency of operations Integration with other justice agencies to enable information exchange with key stakeholders (police, gendarme, prisons, customs, etc. ) Integration/interfaces with other state’s systems Transparency in terms of accountability and data accuracy Data standards and data standardization to improve data quality and enable reliable operational and management reporting Saving in personal i. e. Those who would otherwise be engaged in data processing, clerical and administrative work Cheaper judicial services Data mining means that collection and dissemination of aggregated data for research for consisting of future plan System of alerts to identify users with some described alerts and notices 43

UYAP’s Initial Business Benefits Republic of Turkey Ministry of Justice Decrease administrative and judicial so to enable workload practitioners to focus on their other priorities Obtain central financial control Save space with using electronic means instead of paper files Access to information and make transaction online, instant and secure Flexibility of working hours so if staff wants to work independent from locality and offices Performance management through integrated management information 44

UYAP’s Initial Business Benefits Republic of Turkey Ministry of Justice Data repository and migration will be only in one system for that reason will not be data confusion and duplications Simplify process Self assessment by staff, they can monitor their works in to electronic means Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system Generate data for policy makers Prevention of corruption Inters action between users (free lectern) 45

Management of UYAP Republic of Turkey Ministry of Justice Senior Responsible Owner: Minister of Justice Board of UYAP Head of Board is Undersecretary Vice President of the Board is Deputy Undersecretary Other members of the board are some general directors of the Mo. J Project team Consist of about 250 staff 46

Republic of Turkey Ministry of Justice Senior Responsible Owner project Teams Project board Main contractors UYAP project teams Internal project Teams sub contractors Group 1: UYAP’S Project Stakeholders 47

Advisory Board Republic of Turkey Ministry of Justice Constitutional court UYAP Council of state Court of cessation Group 2: UYAP’S Strategic Stakeholders 48

Republic of Turkey Ministry of Justice Public Prosecutor services Probation Service Courts Police and Gendarmerie Prisons UYAP Other Goverment agencies Land Registry Forensic medicine Offices Ministry of Interior General Directorate of Citizenship Group 3: UYAP’S Operational Stakeholders 49

Project Control Republic of Turkey Ministry of Justice Overcoming resistance Change control process Compliance with project schedules/product delivery monitoring arrangements Reports for project board (exception, highlight, End-Stage report etc) Establish project support office (PSO) to handle common management and to help our users 50

WAN Republic of Turkey Ministry of Justice BİM LAN HUB STATION LAN 51

UYAP’s WAN serial connections In scope of UYAP in 83 judicial units WAN connections were put into operations as of 16 October 2005 52

Stage of the UYAP in courts Republic of Turkey Ministry of Justice 53

54 Citizens can reach their case information via Internet

55 They can be informed via web site about their cases or hearing dates

Lawyer can : Pay process and tax fee from his office by use of VPN Technology and or on Network in Bars rooms through internet banking and UYAP, Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition online via UYAP 56

RESULTS Effects and effectiveness of the Project: Republic of Turkey Ministry of Justice From the beginning of 26. 04. 2004, UYAP was expanded to cover 41 units 4. 701. 373 files have been entered via UYAP and these units have carried out their all processes via UYAP from that date on. In all of the units taken into operation, nearly 2. 539. 558 administrative files are operated by the means of UYAP system. 57

RESULTS Effects and effectiveness of the Project: Republic of Turkey Ministry of Justice Some of the results obtained are stated below • For example, in the courts taken into operation, delivery bureaus have been taken into operation and collection of charges and duty distributions which are carried out hand by hand before are now carried out by the system as to the objective criteria determined in an electronic environment. • The most important hinder in this way is the resistance that the users show against a new way of life. In order to break this resistance the necessary laws support should be constituted, public opinion support should be provided by making conscious campaigns. 58

Republic of Turkey Ministry of Justice Thank you very much for your attention If you have any questions please don’t hesitate to contact ctanrikulu@adalet. gov. tr 59