Repository Reboot The Center for Digital Scholarship Stephen

Repository Reboot The Center for Digital Scholarship Stephen F. Austin State University

Original Repository • Acquired Digital Commons hosted software in April 2012; managed by the University Archivist/Records Manager in East Texas Research Center • One librarian responsible for management and marketing of IR • Branded Scholar. Works@SFA • Conducted presentations to faculty • Seed content entered into Digital Commons

Problems Identified • Lack of commitment and focus regarding development of the repository • The were strict constraints on content that limited participation • Faculty interest and participation rates were low; approximately 250 documents were submitted to the IR in 2012 -2013 (1 ½ years)

The Reboot • The Library recognized the need to move forward with further enhancement and development of the repository. • In Fall 2013, the Library created the Center for Digital Scholarship (CDS) to focus on digital research, scholarship, and management of digital platforms. • With staff drawn from other Library departments, the CDS implemented changes for a repository reboot. • Four staff members work on various facets of the repository along with other job responsibilities.

Reboot Strategies • Define mission and purpose of CDS in relation to Scholar. Works with stronger administrative support and guidance • Create job descriptions and workflows for each staff member that reflect a renewed commitment • Share responsibility among staff members; hold frequent meetings with staff and guests; include written agendas; encourage discussion and humor! • Rebrand redesign the repository: Scholar. Works • Encourage more diverse content within the IR • Develop talking points and brief promotional demonstration

Scholar. Works Home Page on Library Website

Strategies: Promotion • Strategically target audiences for Scholar. Works demos; know the audience and tailor presentation to it • Systematically follow up on feedback received • Create and use promotional materials and social networking sites • Publicize activities that highlight interest and participation in the IR

Facebook Page SFA Today Entry

Strategies: Increase and Diversify Submissions • Loosen restrictions for repository content • Solicit submissions to the IR; make and keep in contact with faculty • Include liaison librarians to help identify and solicit submissions

Faculty Gallery showing geo-tagging features

Student Portfolio featuring streaming video

Forestry Departmental Page features one of our highest participation rates

Folklorico Project Page is a Research Project that highlights faculty Fulbright grants

Research Center documents work of a national pioneer in pharmaceutical crop research

Strategies: Education and Outreach • Presentations and posters at conferences to highlight IR • Host Authors and Publishing Issues Forum • Offer tutorials and workshops

Special event featuring a panel discussion led by SFA faculty Bright Ideas Conference highlighting SFA faculty research, scholarship and artistry

Upcoming Projects • Add event and conference projects to IR • Increase number of scholarly, peer-reviewed journals hosted in IR • Host Spring scholarly communication issues forum • Offer additional tutorials and workshops

Results • Approximately 1220 new items added to IR from January to December 2014 • Increase the call for presentations and campus involvement in the IR • Increase in number of faculty contacts • Increase in diversity of IR structures/communities: events, journals, galleries, research centers, ebooks • Increase in faculty involvement from 1 -2% in December 2013 to over 10% in December 2014, without a university mandate • Generate campus support for an ETD pilot project within the IR

Thanks for your interest in our program! Presenters: Ann Ellis and Ashley Thompson Center for Digital Scholarship Stephen F. Austin State University cds@sfasu. edu