Reports Reports Reports are difficult to define They

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Reports

Reports

Reports �Reports are difficult to define They range in size and content They can

Reports �Reports are difficult to define They range in size and content They can be presented orally or in written form In written form they can be sent a emails, memos, letters or in manuscript format

Formal versus Informal Reports �Informal Report used to convey routine information Formal Report Are

Formal versus Informal Reports �Informal Report used to convey routine information Formal Report Are prepared for senior manager or outside company stakeholders and are used to make important decision (see attachment)

Report Function Information reports present data without analysis or recommendations. Analytical reports provide analysis

Report Function Information reports present data without analysis or recommendations. Analytical reports provide analysis and conclusions as well as data.

Organization: Direct Pattern �Most common organizational pattern for informal business reports. 1. Introduction 2.

Organization: Direct Pattern �Most common organizational pattern for informal business reports. 1. Introduction 2. Facts 3. Summary This is what you should use for your report

Tips for your report �Analyze your audience and purpose Define the project. Am I

Tips for your report �Analyze your audience and purpose Define the project. Am I writing this report to inform, to analyze, to solve a problem, or to persuade?

Tips for your report : Read �Gather data. Analyze your data objectively. • Present

Tips for your report : Read �Gather data. Analyze your data objectively. • Present all sides of an issue. • Separate fact from opinion. • Use grammatically correct and appropriate language. • Cite sources

Tips for your report: Organize �Introduction Explain why you are writing. Establish credibility of

Tips for your report: Organize �Introduction Explain why you are writing. Establish credibility of data and sources. Provide background. Identify the report purpose. Offer a preview of the findings.

Tips for your report : Organize �Findings Organize chronologically, alphabetically, topically, or by importance.

Tips for your report : Organize �Findings Organize chronologically, alphabetically, topically, or by importance. Use appropriate headings. Use graphic highlighting for effective display.

Tips for your report: Organize �Conclusion Present an fact-based review of your findings

Tips for your report: Organize �Conclusion Present an fact-based review of your findings

Tips for your report: Write �Separate paragraphs and sentences appropriately �Use a consistent type

Tips for your report: Write �Separate paragraphs and sentences appropriately �Use a consistent type font �Include readable headlines �Strive for parallel construction

Six Types of short report Information Reports Progress Reports Justification/Recommendation Reports Feasibility Reports Summary

Six Types of short report Information Reports Progress Reports Justification/Recommendation Reports Feasibility Reports Summary Reports Minutes of Meetings

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Membership Reports MEMBERSHIP Reports 1 Membership Reports REPORTSMembership Reports MEMBERSHIP Reports 1 Membership Reports REPORTS
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