REPORTS CTE 103 Timeline CTE Data Portal 2019

REPORTS CTE 103

Timeline*

CTE Data Portal • 2019 - adding contact information- do again in Fall • 2019 - adding teacher contact information • Help- FAQ • Has due dates • Note- Look for Fall workshops on the Data Portal.

Preliminary Funding Report Review + fix in July The Preliminary Funding Report allows districts to identify problems that impact state allocations. Some of the problems may include the following: • The teacher is not certified for a course • No Concentrators were submitted for a program • No Graduate Placement Surveys were submitted for a program

Preliminary Non-funded A report of non-funded courses is produced if a course does not meet the requirements. The dollar amount not generated for a course will appear on the VOCI 55 -1 (school-level) and VOCI 55 -2(district-level) reports.

Preliminary Reports- Placement

Exemptions-What Are They For? • Change- May 1 - deadline for request • Note- teacher can have only 1 exemption per District every 5 years • Note- submit via CTE Data Portal • Teacher certification • No reported Concentrators • Expect concentrators by 3 years of new program(grace period) • NOTE- if an established program goes 3 consecutive years without a concentrator- will be considered “unapproved” for state funding • One exemption per program per 5 years • No reported Placements • Expect placements by 4 years of new program(grace period) • One exemption per program per 5 years

Exemptions- Data Portal- Instructions

September 15 DLPDistrict Level Performance

DLP Where find?

2018

2018 ance ted m r a l o f u r c l e P s- ca t, e r u s mea articipan p d using trator, an n conce ent data. m place

What is an Improvement plan (IP)? PURPOSE: Section 123(b)(1 -5) of Perkins IV, mandates Where to uploaddue September 15 in Perkins 2019 that districts that fail to meet 90% of the SALP on ANY measure, must submit an Improvement Plan. Form available at www. azed. gov/career-technicaleducation/forms/.

Reports- Access/Participation for Special Populations Upload by September 15 into Perkins 2019 Use school year 2017 -18 for Grant FY 2019

2019 School Year 2017 -2018

Where Upload?

How to Upload in Related Documents • Log into ADE Connect • Select CTE Grant • Start a revision • Go to “Sections” • Select “Related Documents” • Click “upload new” • Upload

Final Narrative Perkins • 2018 - Final narrative • Application says due September 1 but timeline says September 15, 2018 • 2019 - Final narrative • Application says due September 15 and timeline says September 15, 2019

Final Narrative- Perkins 2018 This must be completed and approved by CTE GPS and Director before the Completion Report is started. If the Completion Report (CR) is started before the final narrative has been approved the completion report will have to be deleted as once the CR has been started- it blocks the CTE Director from completing the final narrative. To complete the final narrative- Select the Performance Measure (example- PM 1 S 1, PM 1 S 2) - Review objective that was written in box 5/6 - Scroll to the box (number 9 or 10) that says final narrative- in 5000 characters or less- describe the progress of the objective - Include dates and details of outcome or progress of the objective - If objective was not met - provide an explanation or provide plans on how the objective will be completed in the future. Do not leave the box blank.

Improvement Plans

Performance Improvement Plan(PIP) A plan written to address any performance measure(PM) not met within 90% of the State Adjusted Level of Performance (SALP)Use DLP for District data.

State Adjusted Level of Performance (SALP) • • 1 S 1 -Academic-Reading 1 S 2 -Academic- Math 2 S 1 -Technical Skill Attainment 3 S 1 -School Completion (GED +Grad) 4 S 1 -Graduation 5 S 1 -Placements 6 S 1 -Nontraditional Participation 6 S 2 -Nontraditional Completion NOTE: All measures except for 6 S 1 only include concentrators (2 or more credits) who left school.

Definitions CTE Participant: A participant is a secondary student in grades 9, 10, 11 and 12 who has earned one (1) or more transcripted Carnegie Units/credits in the same CTE program area in the reporting year. CTE Concentrator: A concentrator is a secondary student who has transcripted two (2) or more Carnegie Units/credits in a state designated sequence in an approved Career and Technical Education program. Concentrators are not included in the calculation of performance measures until they leave school with a valid leave code. _______________ CTE Placement: A concentrator is considered “placed” if that student is in postsecondary education or advanced training, employment or military service between Oct. 1 and Dec. 31

Improvement Plan Development-Define the Ask. Issue Why PM weren’t met • Cause- What is the reason behind the non-performance? • Assess- what is the root cause • Solution- How does the nonperformance get fixed? • Break solution into manageable parts(Action Steps with deadlines and responsible party) • Share written procedures with staff • Monitor progress § Low test scores § Teacher/program deficiency § New school initiatives § Budget üContributing factors- such as: § High absentee rates § Change in school schedule üCategories (Target pop) § ELL § Special Education § Nontrad

Questions to Ask- 2 S 1 -Technical. Skills What is root cause behind the SALP data? Evaluate the extent of the problem. Have standards changed? Is teacher teaching the standards? Is curriculum aligned with approved program standards? Is curriculum/text book current? Are appropriate lab, resources, and technology provided for this program? Are all appropriate(eligible) students being assessed? Are test results- analyzed and aligned to lesson plans/curriculum? Do CTE teachers need Professional Development? Are needs of special needs students being addressed adequately? Are students taking the test seriously? What is student incentive to do well on the assessment test? Is student success- acknowledged + celebrated ?

PIP- “Developing a Plan” 1. Identify root cause- the “why” 2. Write SMART “Action Steps”Who, What, + When will have positive impact to improve performance -May amend Perkins grant objectives Work with Grant Program Specialist for final approval Add into FY 19 Perkins Grant by 11/30/18 Midyear status update – upload by 3/31/19

PIP-What Has Changed? • No longer complete template + upload in related documents • For Perkins 2019 find in Sections part of grant application

PIP-new For Perkins 2019

Annual Program Evaluation* Change- What is New Here? See handout

Annual Program Evaluation(APE) CTE Advisory Committee Meetings APE sample templates available – in related documents ü Advisory Committee Agendas (at least 2) ü Names and contact information of participants ü Program Action Plans ü Executive Summary

APE Summary. What to Upload 1. Meeting Agenda 2. Committee Member Contact Documentation 3. Action Plan 4. Executive Summary

Where Upload? Due November 30 in Perkins 2019

Samples- label each uploaded document

Questions? ?