REPORTING OF HIV DATA MONTHLY ART DATA HIV

HIV REPORTING Data sets MONTHLY HIV REPORTING (cross sectional) ART QUARTERLY ART COHORT REPORTING

Monthly data elements for ART monthly • • ART adult naïve start ART in

REPORTING OF HIV DATA: MONTHLY – ART DATA – FROM TIER. NET

Ensuring data quality prior to reporting FACILITY RESPONSIBILITY: § Facilities must run and action

TIER. Net line lists to be actioned prior to reporting § § § §

Steps to generate Monthly Report from TIER. Net 1 2 3 1: Click Analysis

Pregnant women started on ART (this month) = Antenatal client started ART

Reporting monthly data into web. DHIS SUB-DISTRICT RESPONSIBILITY: § Capture as part of routine

REPORTING OF HIV DATA: MONTHLY ART DATA FROM PAPER REGISTERS

Producing monthly report from ART register FACILITY RESPONSIBILITY: § § § Summarise all reportable

Instructions for aggregating monthly ART data are found at the back of the ART

REPORTING OF HIV DATA: MONTHLY – HIV TESTING DATA

HIV REPORTING Data sets QUARTERLY ART COHORT REPORTING MONTHLY HIV REPORTING ( cross sectional)

Monthly data elements for HIV testing • • • HIV Test 19 -59 months

REPORTING OF HIV DATA: MONTHLY – HIV TESTING DATA – FROM TIER. NET

HIV REPORTING Data sets MONTHLY HIV REPORTING (cross sectional) HTS QUARTERLY ART COHORT REPORTING

Source for digitising HIV testing data in facilities § The HTS register is the

Conditions for using TIER. Net HTS report for web. DHIS reporting (1) § TIER.

Conditions for using TIER. Net HTS report for web. DHIS reporting (2) § CAUTION

Producing HTS report from TIER. Net FACILITY RESPONSIBILITY: Generate the HTS Report from TIER.

NOTE: this report generates as an annual summary, broken down by month. Make sure

REPORTING OF HIV DATA: MONTHLY – HIV TESTING DATA – FROM PAPER HTS REGISTER

Producing monthly report from HTS register FACILITY RESPONSIBILITY: Summarise all reportable data in the

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REPORTING OF HIV DATA: MONTHLY ART DATA

HIV REPORTING Data sets MONTHLY HIV REPORTING (cross sectional) ART QUARTERLY ART COHORT REPORTING web. DHIS Integrated instance web. DHIS Quarterly ART instance PAPER TIER. NET (only) FACILITY STEPS SUB-DISTRICT STEPS

Monthly data elements for ART monthly • • ART adult naïve start ART in month ART child under 15 years naïve start ART in month ART adult remain on ART end of period ART child under 15 years remain on ART end of period • Antenatal client start on ART (in Maternal and Neonatal DEgroup, but sourced from ART data sources)

REPORTING OF HIV DATA: MONTHLY – ART DATA – FROM TIER. NET

Ensuring data quality prior to reporting FACILITY RESPONSIBILITY: § Facilities must run and action the line lists in TIER. Net prior to monthly / quarterly reporting, to ensure: o Defaulting patients are traced and recalled. o Clinicians take action for all patients on the lists, so that all lists are ‘zeroed-out’. o Capturing backlogs are addressed. o Data is cleaned. § Facility Manager is responsible for ensuring the above is completed.

TIER. Net line lists to be actioned prior to reporting § § § § Data Validation list TB case identification results outstanding list § ART Regimen Line Waiting list for TB treatment Validation list DS-TB Cases Requiring Action § Awaiting ART list (Non-conversion) list § Viral Load Due list DS-TB Conversion Sputa § HIV Missed Appointment Required list DS-TB Discharge Sputa Required and Unconfirmed LTF list TB Missed Appointment and Also review the TIER. Net Unconfirmed LTF list Facility Management TB Outstanding Outcomes list Report, as a quick snapshot of data that requires attention.

Steps to generate Monthly Report from TIER. Net 1 2 3 1: Click Analysis 2: Select HIV Reports 3: Select Monthly Report 4: Select reporting month and year 5: Click OK 4 5 8

Pregnant women started on ART (this month) = Antenatal client started ART

Reporting monthly data into web. DHIS SUB-DISTRICT RESPONSIBILITY: § Capture as part of routine PHC and Hospital data in Provincial instance of web. DHIS, o Using the MDI forms submitted by facilities. § Select the correct: o Org. Unit o Data Set - NIDS 2017 PHC Other (Monthly) o Period

Questions?

REPORTING OF HIV DATA: MONTHLY ART DATA FROM PAPER REGISTERS

Producing monthly report from ART register FACILITY RESPONSIBILITY: § § § Summarise all reportable data in the ART register, as per instructions at the back of the register. Registers remain in the facility for audit purposes. Transcribe monthly data onto the Monthly Data Input (MDI) form. Facility Manager to verify and sign off the MDI form. Store a copy of the signed-off MDI form in the facility binder. Submit the signed-off MDI form to Sub-District, by the 5 th day of each month.

Instructions for aggregating monthly ART data are found at the back of the ART register.

Questions?

REPORTING OF HIV DATA: MONTHLY – HIV TESTING DATA

HIV REPORTING Data sets QUARTERLY ART COHORT REPORTING MONTHLY HIV REPORTING ( cross sectional) HTS web. DHIS Integrated instance web. DHIS Quarterly ART instance PAPER TIER. NET (only) FACILITY STEPS SUB-DISTRICT STEPS

Monthly data elements for HIV testing • • • HIV Test 19 -59 months HIV Test Positive 19 -59 months HIV Test 5 -14 yrs HIV Test Positive 5 -14 yrs HIV Test 15 yrs and older (excl ANC) HIV Test Positive 15 yrs and older (excl ANC) • All facilities must use the HTS register (this has replaced the HCT register).

REPORTING OF HIV DATA: MONTHLY – HIV TESTING DATA – FROM TIER. NET

HIV REPORTING Data sets MONTHLY HIV REPORTING (cross sectional) HTS QUARTERLY ART COHORT REPORTING web. DHIS Integrated instance web. DHIS Quarterly ART instance PAPER TIER. NET (only) FACILITY STEPS SUB-DISTRICT STEPS

Source for digitising HIV testing data in facilities § The HTS register is the source from which HIV testing data must be captured into TIER. Net. § Note: HIV testing data cannot be digitised from PHC Tick register, as critical information required for digitising is missing.

Conditions for using TIER. Net HTS report for web. DHIS reporting (1) § TIER. Net HTS report can only be used as source for reporting to web. DHIS at facilities where all HIV testing data are captured into TIER. Net, i. e. : o All positive and all negative HIV tests done in the facility, o For all age groups, o Including all re-tests. § If HTS module is not used in full, the HTS report will be incomplete → paper HTS register must remain source for reporting.

Conditions for using TIER. Net HTS report for web. DHIS reporting (2) § CAUTION with community-based HTS that is reported by facilities: § Facilities that digitise all facility-based HTS, but use paper registers for community testing, must add totals from community paper registers to totals from TIER. Net HTS report, to produce facility total.

Producing HTS report from TIER. Net FACILITY RESPONSIBILITY: Generate the HTS Report from TIER. Net. Transcribe monthly data from TIER. Net HTS Report onto the Monthly Data Input (MDI) form. § Facility Manager to verify and sign off the MDI form. § Store a copy of the signed-off MDI form as well as the TIER. Net report in the facility binder. § Submit the signed-off MDI form to Sub-District, by the 5 th of each month. § §

1 3 5 2 4 6

NOTE: this report generates as an annual summary, broken down by month. Make sure to read data from the row for the applicable month.

Questions?

REPORTING OF HIV DATA: MONTHLY – HIV TESTING DATA – FROM PAPER HTS REGISTER

Producing monthly report from HTS register FACILITY RESPONSIBILITY: Summarise all reportable data in the HTS register. Registers remain in the facility for audit purposes. Transcribe monthly data onto the Monthly Data Input (MDI) form. § Facility Manager to verify and sign off the MDI form. § Store a copy of the signed-off MDI form in the facility binder. § Submit the signed-off MDI form to Sub-District, by the 5 th day of each month. § § §

Questions?