Reporting Monitoring and Evaluation Giovanni Rum Chao Xing

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Reporting, Monitoring and Evaluation Giovanni Rum, Chao Xing GEO Secretariat GEO Work Programme Symposium

Reporting, Monitoring and Evaluation Giovanni Rum, Chao Xing GEO Secretariat GEO Work Programme Symposium Geneva, 2 -4 May 2016

from GEO Strategic Plan (1/2) • The purpose of monitoring is to track the

from GEO Strategic Plan (1/2) • The purpose of monitoring is to track the progress of the completion of the GEO Work Programme. The GEO Secretariat will conduct monitoring on an on -going and systematic basis. • The purpose of the evaluation is to inform improvement of GEO’s activities by conducting assessments of the progress towards achieving targets, including intended outputs and outcomes. The Programme Board will perform evaluation yearly, based on Secretariat inputs. Two external evaluations during the 2016 -2025 period

from GEO Strategic Plan (2/2) • Reporting, Monitoring and Evaluation function within GEO will

from GEO Strategic Plan (2/2) • Reporting, Monitoring and Evaluation function within GEO will be implemented in different ways depending on the Implementation Mechanism (GEO Community Activities, GEO Initiatives, GEO Flagships and GEO Foundational Tasks). • The results of Monitoring and Evaluation activities will be presented to the Executive Committee and Plenary.

M&E reports (1/3) – Progress Report • An annual Progress Report will be compiled

M&E reports (1/3) – Progress Report • An annual Progress Report will be compiled by the GEO Secretariat on all activities, based on the inputs received from each Community Activity, GEO Initiatives and GEO Flagships and on the Secretariat-prepared report on Foundational Tasks. • The annual Progress Report will assess the progress of all the GEO Work Programme activities and will contain all the data necessary to calculate the target indicators.

M&E reports (2/3) – Target indicators report • The 26 indicators defined in the

M&E reports (2/3) – Target indicators report • The 26 indicators defined in the GEO Strategic Plan reference Document are the key benchmark in the GEO Evaluation mechanism. • GEO Secretariat will measure indicators on a yearly basis using inputs from the Progress Report and isuue a yearly “Target Indicators Report”

M&E reports (3/3) – Evaluation Report • The annual Evaluation Report will be developed

M&E reports (3/3) – Evaluation Report • The annual Evaluation Report will be developed by the Programme Board, using the information contained in the Progress Report and in the Target Indicators Report. • It will includes recommendations and proposed recovery actions, when needed. • The Evaluation report, together with the Progress Report will be presented to GEO Executive Committee and Plenary. Mid-term (2019) and Final (2025) Evaluation Reports will be produced by ad hoc Evaluation Teams

from Core Functions to Indicators

from Core Functions to Indicators

from Core Functions to Indicators

from Core Functions to Indicators

from Core Functions to Indicators

from Core Functions to Indicators

M&E Framework 6 Core Functions 19 Expected Results GEO Secretariat Target Indicators Report 26

M&E Framework 6 Core Functions 19 Expected Results GEO Secretariat Target Indicators Report 26 Indicators PROGRAMME BOARD Indicators calculation Annual Progress Report Other Sources Plenary GEO Secretariat Foundational Tasks Community Activities Annual Evaluation Report GEO Initiatives and Flagships

2016 M&E activities • Covered by the SO-03 Foundational Task • Production of the

2016 M&E activities • Covered by the SO-03 Foundational Task • Production of the 2016 annual Progress Report • Consolidation of the 27 performance indicators. GEO Secretariat will make a preliminary assessment, including the definition of the methodology for obtaining indicators and the information to be gathered to obtain their values. This assessment will then be presented to the Programme Board and discussed in view of GEO Executive Committee endorsement. (If time and resources will allow it) • Measure (GEO Secretariat) baseline values for performance indicators with the support of the GEO community. • Propose target values for 2019 and 2024 for the performance indicators, for Plenary approval

Performance indicators analysis • GEO Evaluation is an integral component of GEO Work Programme

Performance indicators analysis • GEO Evaluation is an integral component of GEO Work Programme • GEO performance indicators are the tools for an overall assessment of GEO expected results and to inform the improvement of GEO’s actions. • An indicator is documented by a definition, a methodology (here including data sources) and a baseline value. Preliminary template for indicators analysis

Performance indicators definition Progress • The Programme Board, at its first meeting, established a

Performance indicators definition Progress • The Programme Board, at its first meeting, established a dedicated Subgroup on indicators • GEO Secretariat performed a preliminary analysis of Indicators definition • The Programme Board will discuss the matter at its second meeting, on 5 -6 May