Reporting for EMCH Why Issues being parked for
Reporting for EMCH & Why?
Issues being parked – for a short time! • Currently no reports are available in CDIS – it is anticipated that these will be available for the 20212022 financial year • Does your Management require you to continue IRIS – report any issues to the IRIS Helpdesk – only needs to be client numbers and hours of service
What are the factors considered in relation to reporting? • Numbers of hours (funding letter) – is relates to approx. 15% of clients for an average of 20 or 22. 67 hours of service • X amount of hours – equates to x amount of service delivery to x number of clients. Example: 2400 hours = average of 20 hours service delivery for 120 clients. Each month 200 hours of service provision is required to meet the target of 2400 hours over the year
Recording for reporting • Every Enhanced activity needs to be recorded in CDIS as it is the hours of service and the number of cases that are reported on • Ensure that your service hours and number of clients are tracking to your funding letter every month • Review what you need to report to your management, how often and comparison to funding letter
Workaround until the Reporting module in CDIS is available • Use of the Enhanced Program Active List weekly review? • Enhanced Program Active List Monthly collation • Note any Clients on closure from EMCH as they will disappear from the Program Active List when closed. Record the client CDIS number and total hours at closure. • We are currently exploring the development of an excel tool / template for those interested until the reporting module is available
Workaround until the Reporting module in CDIS is available • Example: Home>General>Program Active List>Program>Enhanced MCH>Site All>Action View
Workaround suggestion only • Click Print List – currently the view is 50 clients at a time – this is being updated and all will print after next upgrade in CDIS
Workaround suggestion only • An Excel spreadsheet is generated from the print list which includes Delivered hours in column N • Can see hours of service and all clients – but only to the date report written
Workaround suggestion only • • Run report every week and or monthly (depends on the size of your service and requirements) Put into an overarching spreadsheet – copy and paste Customise the spreadsheet adding columns Closed clients/New Clients/Current Active Add a new column each week/month and compare the delivered hours from the previous week/month to assess client numbers and hours delivered in each time period ID 4449289 3004255 3830001 2998154 2965330 4799690 2828920 2815712 4799479 4654688 2966235 4799643 Referral Date 17/07/2020 27/01/2021 06/01/2021 12/03/2021 29/03/2021 01/02/2021 20/01/2021 28/01/2021 11/02/2021 13/08/2020 16/03/2021 23/02/2021 Days On List 277 83 104 40 22 78 90 82 68 250 35 56 Closed Clients New Clients Current Active Clients Delivered Hours on 1/3/2021 10 h 6 m 12/3/2021 29/3/2021 Delivered Hours on Total delivered hours 1/4/2021 for March 18 h 24 m 8 h 18 m 6 h 5 m 1 m 20 h 5 m 20 h 4 m 17 h 50 m 21 h (on closure) Total hours 16/3/2021 20/3/2021 Number Monthly total March
Workaround suggestion only Alternatively: • Each staff member has a spreadsheet which they update each month – i. e. CDIS Number, Hours of service OR • Each staff member emails Team Leader/Coordinator list of all clients, hours of service at closure and date of closure What you choose to do will depend on your size of service, number of staff etc. Please Share your (Client de identified) ideas on the Coordinators team site
And now for Questions Please add these to the chat to ensure if they are unable to be answered today we can seek answers for them
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