Reporting DBE Participation Uniform Reports Reporting DBE Participation
Reporting DBE Participation: Uniform Reports
Reporting DBE Participation: Uniform Report Section A: Awards and Commitments Section B: Gender and Ethnicity Breakdown Section C: Ongoing Payments Section D: Completed Contracts 2
Section A: Awards and Commitments This section includes prime and subcontracts awarded or committed with Federal funds during this reporting period. 3
Section A: Awards and Commitments 100, 000 15 • 8 A = Total Federal funds awarded on prime contracts • 8 B = Total number of prime contracts awarded with Federal funds 4
Section A: Awards and Commitments 100, 000 15 35, 000 2 • 8 C = Total Federal funds awarded on prime contracts to DBEs • 8 D = Total number of prime contracts awarded to DBEs with Federal funds 5
Section A: Awards and Commitments 100, 000 15 35, 000 2 • 8 E = N/A • 8 F = N/A – All DBE Prime Contracts = Race Neutral 6
Section A: Awards and Commitments 100, 000 15 35, 000 2 • 8 G = Total Federal funds awarded on prime contracts to DBEs using Race Neutral measures • 8 H = Total number of prime contracts awarded to DBEs using Race Neutral measures with Federal funds 7
Section A: Awards and Commitments 100, 000 15 35, 000 2 35% • 8 I = 8 C (Total DBE Prime $) ÷ 8 A (Total Prime $) 8
Section A: Awards and Commitments 100, 000 15 20, 000 7 35, 000 2 35, 000 • 9 A = Total federal funds awarded on subcontracts • 9 B = Total number of subcontracts awarded with federal funds 2 35% 9
Section A: Awards and Commitments 100, 000 15 35, 000 2 20, 000 7 15, 000 4 35, 000 • 9 C = Total Federal funds awarded on subcontracts to DBEs • 9 D = Total number of subcontracts awarded to DBEs with Federal funds 2 35% 10
Section A: Awards and Commitments 100, 000 15 35, 000 2 20, 000 7 15, 000 4 35, 000 10, 000 2 35% 2 • 9 E = Total Federal funds awarded on subcontracts to DBEs using Race Conscious measures • 9 F = Total number of subcontracts awarded to DBEs using Race Conscious measures with Federal funds 11
Section A: Awards and Commitments 100, 000 15 35, 000 2 20, 000 7 15, 000 4 10, 000 2 35, 000 2 • 9 G = Total Federal funds awarded on subcontracts to DBEs using Race Neutral measures • 9 H = Total number of subcontracts awarded to DBEs using Race Neutral measures with Federal funds 35% 12
Section A: Awards and Commitments 100, 000 15 35, 000 2 20, 000 7 15, 000 4 10, 000 2 35% 5, 000 2 75% • 9 I = 9 C (Total DBE Subcontract $) ÷ 9 A (Total Subcontract $) 13
Section A: Awards and Commitments 100, 000 15 35, 000 2 20, 000 7 15, 000 4 10, 000 50, 000 6 10, 000 35, 000 2 35% 2 5, 000 2 75% 2 40, 000 4 50% 10 C = 8 C + 9 C 10 E = 9 E 10 D= 8 D + 9 D 10 F = 9 F 10 G = 8 G + 9 G 10 H = 8 H + 9 H 10 I = 10 C ÷ 8 A 14
Reporting DBE Participation: Uniform Report Section A: Awards and Commitments Section B: Gender and Ethnicity Breakdown Section C: Ongoing Payments Section D: Completed Contracts 15
Section B: Gender and Ethnicity Breakdown This section includes the gender and ethnicity breakdown of all contracts awarded or committed with Federal funds during this reporting period. 16
Section B: Gender and Ethnicity Breakdown • 11 A – 16 A = Identify All Female DBE Contract Award Amounts by Ethnicity ($$$) 10, 000 0 2, 000 0 4, 000 10, 000 26, 000 17
Section B: Gender and Ethnicity Breakdown • 11 B – 16 B = Identify All Male DBE Contract Award Amounts by Ethnicity ($$$) 10, 000 0 15, 000 0 2, 000 9, 000 0 4, 000 0 0 10, 000 0 24, 000 26, 000 18
Section B: Gender and Ethnicity Breakdown • 11 C – 16 C = Column A (All Female Awards $) + Column B (All Male Awards $) 10, 000 0 15, 000 0 2, 000 9, 000 11, 000 0 4, 000 10, 000 0 24, 000 10, 000 50, 000 26, 000 19
Section B: Gender and Ethnicity Breakdown • 11 D – 16 D = Identify the number of All Female DBE Contractors by Ethnicity 10, 000 0 15, 000 0 25, 000 0 1 0 2, 000 9, 000 11, 000 1 0 4, 000 10, 000 0 24, 000 10, 000 50, 000 0 1 1 26, 000 4 20
Section B: Gender and Ethnicity Breakdown • 11 E – 16 E = Identify the number of All Male DBE Contractors by Ethnicity 10, 000 0 15, 000 0 25, 000 0 1 0 2, 000 9, 000 11, 000 1 1 0 4, 000 10, 000 0 24, 000 10, 000 50, 000 0 1 1 0 0 0 4 2 26, 000 21
Section B: Gender and Ethnicity Breakdown • 11 F – 16 F = Column D (All Female Contractors) + Column E (All Male Contractors) 10, 000 0 15, 000 0 25, 000 0 1 0 2, 000 9, 000 11, 000 1 1 2 0 4, 000 10, 000 0 24, 000 10, 000 50, 000 0 1 1 4 2 6 26, 000 22
Compare Section A and Section B for Accuracy • 10 D (Total number of DBE contracts awarded) = 17 F (Total number of DBE contractors by ethnicity) 0 23
Compare Section A and Section B for Accuracy 24
Reporting DBE Participation: Uniform Report Section A: Awards and Commitments Section B: Gender and Ethnicity Breakdown Section C: Ongoing Payments Section D: Completed Contracts 25
Section C: Ongoing Payments This section includes ongoing payments made with Federal funds on contracts during this reporting period. 26
Reporting DBE Participation Section C: Ongoing Payments During Reporting Period q q Ongoing contracts = not complete All orders not yet received All services not yet completed All payments not yet made 27
Section C: Ongoing Payments 30 • 18 A = Total number of Federally funded prime contracts, DBE and non-DBE, that remain active/ongoing during the reporting period 28
Section C: Ongoing Payments 30 700, 000 • 18 B = Total Federal funds paid to prime contractors for work currently being performed during the reporting period • Payments are made to the prime contractor, who is obligated to promptly pay its 29 subcontractors
Section C: Ongoing Payments 30 700, 000 10 • 18 C = Total number of Federally funded prime and subcontracts, that DBEs are currently performing work on during the reporting period 30
Section C: Ongoing Payments Example: You have on-going prime contract during the reporting period: – 3 DBE subs working on the prime – 18 C = 3 You have on-going prime contract with a DBE prime during the reporting period: – 3 DBE subs working on the DBE prime – 18 C = 4 REMEMBER! Include both prime AND subcontracts 31
Section C: Ongoing Payments 30 700, 000 10 93, 000 • 18 D = Total dollar amount paid to DBE firms currently performing work on contracts during the reporting period • 18 D is a subset of 18 B 32
Section C: Ongoing Payments 30 700, 000 10 93, 000 5 • 18 E = Total number of DBE firms paid on active/ongoing contracts during the reporting period • 18 E is less than or equal to 18 C 33
Section C: Ongoing Payments 30 700, 000 10 93, 000 5 Compare Cells 18 C and 18 E • 18 C = on-going/active DBE contracts (prime and sub-contracts) • 18 E = number of DBE contractors currently performing work 34
Section C: Ongoing Payments 30 700, 000 10 93, 000 5 13. 3 • 18 F = 18 D ÷ 18 B OR • Percent to DBEs = Total Payments to DBEs ÷ Total Payments to DBEs and non. DBEs 35
Section C: Ongoing Payments • Recipients must establish a mechanism to track the ongoing payment information required in Section C 36
Reporting DBE Participation: Uniform Report Section A: Awards and Commitments Section B: Gender and Ethnicity Breakdown Section C: Ongoing Payments Section D: Completed Contracts 37
Section D: Completed Contracts This section includes payments made to prime contracts completed with Federal funds during this reporting period. 38
Section D: Completed Contracts • Contracts Completed – All orders are received – All services are completed – All payments have been made E 39
Section D: Completed Contracts • 19 A = Total number of contracts completed using Race Conscious measures E 56 40
Section D: Completed Contracts • 19 B = Total dollar value of prime contracts completed using Race Conscious measures E 56 1, 000 41
Section D: Completed Contracts • 19 C = Total dollar value needed to meet the contract goals on the prime contracts completed using Race Conscious measures E 56 1, 000 350, 000 42
Section D: Completed Contracts • REMEMBER: Do not fill in cell 19 C unless a race conscious contract (i. e. , contract with DBE goal) has been completed • If no race conscious contracts completed, leave 19 C blank 56 1, 000 350, 000 43
Section D: Completed Contracts • 19 D = Total dollar value of completed contracts with DBE participation using Race Conscious measures E 56 1, 000 350, 000 275, 000 44
Section D: Completed Contracts • 19 E = 19 D ÷ 19 B OR • Percent to DBEs = Total Dollar Value of DBE Participation ÷ Total Dollar Value of DBE and non-DBE contracts completed E 56 1, 000 350, 000 275, 000 27. 5 45
Section D: Completed Contracts • 20 A = Total number of contracts completed using Race Neutral measures E 56 150 1, 000 350, 000 275, 000 27. 5 46
Section D: Completed Contracts • 20 B = Total dollar value of prime contracts completed using Race Neutral measures E 56 150 1, 000 2, 500, 000 350, 000 275, 000 27. 5 47
Section D: Completed Contracts • 20 D = Total dollar value of completed contracts with DBE participation using Race Neutral measures E 56 150 1, 000 2, 500, 000 350, 000 275, 000 100, 000 27. 5 48
Section D: Completed Contracts • 20 E = 20 D ÷ 20 B OR • Percent to DBEs = Total Dollar Value of DBE Participation ÷ Total Dollar Value of DBE and non-DBE contracts completed E 56 150 1, 000 2, 500, 000 350, 000 275, 000 100, 000 27. 5 4 49
Section D: Completed Contracts 21 A = 19 A + 20 A 21 B= 19 B + 20 B 21 D= 19 D + 20 D 21 E= 21 D ÷ 21 B E 56 150 206 1, 000 2, 500, 000 350, 000 275, 000 100, 000 375, 000 27. 5 4 10. 7 50
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