Report from WP 2 Dissemination Communication Outreach DCO

Report from WP 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk, WUT Kate Kahle, CERN 14 April 2010 Eu. CARD First Annual Meeting Eu. CARD is co-funded by the European Commission within the Framework Programme 7 Capacities Specific Programme, under Grant Agreement no 227579. 1

Contents of presentation § The role of DCO § Task 2. 1: DCO Coordination & Communication § The DCO network § Task 2. 2: Dissemination & Outreach § § § Web site Newsletter Publicity Publications Monographs § Plans for Year 2 Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 2

The role of DCO The role of the DCO (Work Package 2) is to continuously organize and implement efficient communication inside and outside the consortium Two tasks: § Task 2. 1: DCO Coordination & Communication § Task 2. 2: Dissemination & Outreach Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 3

The DCO Network Task 2. 1 DCO Coordination & Communication § Established a network of Work Package DCO liaisons § § § § § WP 1 -Management: Catherine Brandt, CERN WP 3 -NEU 2012: Silvia Pascoli, University of Durham WP 4 -Acc. Net: Frank Zimmermann, CERN WP 5 -Hi. Rad. Mat: Ilias Efthymiopoulos, CERN WP 6 -MICE: Norman Mc. Cubbin, STFC; Alain Blondel, UNIGE WP 7 -HFM: Ezio Todesco, CERN WP 8 -Col. Mat: Ralph Assmann, CERN WP 9 -NCLinac: Erk Jensen, CERN WP 10 -SRF: Olivier Napoly, CEA-DSM WP 11 -ANAC: Marica Biagini, INFN-LNF § DCO liaison meeting scheduled during annual meeting: Thursday 15 April at lunchtime Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 4

Web site http: //cern. ch/eucard § Contractual deliverable report sent to EC § “D 2. 2. 1: Eu. CARD web site implementation” (M 1) § Online resources: § Public website new homepage Feb’ 10 § Intranet - Collaborative Workspace (WP 1) § Document repository for contractual reports (EDMS) § Publications database for scientific publications (CDS) Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 5

Web site visitors increasing Web site visits in first year of project total visits (blue) 7 times higher than start of project, from ~400 to ~3000, unique visitors (red) 5 times higher than start of project, from ~200 to ~1000 Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 6

Newsletter § Four issues published § Jun’ 09, Sep’ 09, Dec’ 09, Mar’ 10 § Subscribers increasing § § Risen from ~200 to ~500 All Eu. CARD members + related projects + requests via website § Archive regularly accessed § Total hits at end of March 2010: Issue 1 ≈ 1300 Issue 2 ≈ 1000 Issue 3 ≈ 1400 Issue 4 ≈ 400 (6 days after publication) § Send your news to Eu. CARD-editor@cern. ch Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 7

Publicity § Project promoted via: § Factsheet for EU projects brochure § CERN Courier article (Nov’ 09) § Wikipedia articles in multiple languages § Poster at ECRI: European Conference on Research Infrastructures (Mar’ 10) § Send material to Eu. CARD-editor@cern. ch Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 8

Publications help measure success of project § Publications Database created using CERN Document Server (CDS) § § Set up in Oct’ 09 Customized for Eu. CARD to ease submission Automatic front page added to pdf documents Automatic emails fulfill contractual review process § Current wish list for version 2: § Allow a publication from multiple work packages § Link Eu. CARD publications to those already in CDS § New category of miscellaneous publications Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 9

Publications: Statistics § 77 articles in publication database (31/03/10) § § § WP 1 = 10 (start of project required broader publicizing) WP 2 = 19 (same as above, will be difficult to keep this rate) WP 3 = 2 WP 4 = 1 WP 5 = 0 WP 6 = 0 WP 7 = 3 WP 8 = 0 WP 9 = 19 WP 10 = 22 WP 11 = 1 § Work packages are encouraged to submit publications Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 10

Monographs Eu. CARD Monographs web page http: //cern. ch/Eu. CARD/activities/communication/booklets/ § Linked from results and communication web pages Available information: § § List of volumes Online form to order a copy Information for Authors Publisher details http: //www. wydawnictwopw. pl/ Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 11

Monographs Eu. CARD Series: six volumes published § Vol. 1. J. Sekutowicz, Multi-cell Superconducting Structures for High-Energy e+e- Colliders & Free Electron Laser Linacs § Vol. 2. K. Pozniak, TRIDAQ Detector Systems for High Energy Physics Experiments § Vol. 3. Z. Szadkowski, Triggers for the Pierre Auger Observatory, the current status and plans for the future § Vol. 4. R. Aleksan, O. Napoly, Coordinated Accelerator Research in Europe, Summary of Project Achievements § Vol. 5. H. Mais, Some topics in beam dynamics of storage rings § Vol. 6. G. Sterbini, An early separation scheme for the LHC luminosity upgrade Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 12

Monographs Eu. CARD Series: six volumes foreseen § Vol. 7. T. Czarski, Complex envelope control of pulsed accelerator field in superconducting cavity § Vol. 8. G. Kasprowicz, Methods and algorithms for beam intensity and position estimation § Vol. 9. P. Grybos, Front-end electronics for semiconductor detector systems in HEP § Vol. 10. K. Czuba, Master oscillator in accelerator systems § Vol. 11. T. Plawski, CEBAF LLRF upgrade § Vol. 12. C. Antoine, Physics methods for SRF Surface Characterization We encourage potential authors to contact us http: //cern. ch/Eu. CARD/activities/communication/booklets/ Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 13

Plans for Year 2 § DCO Network § Work with DCO contacts to enhance flow of information § Web site § Enhance Eu. CARD web pages, including outreach pages § Increase use of document repository § Newsletter § Ensure all work packages have been featured § Liaise with related projects to increase subscriptions § Publicity § Find new channels to promote project § Publications § Encourage publications to be submitted into publication database § Enhance customisation in version 2 of database § Monographs § Publish several volumes of Eu. CARD monographs § Encourage WP coordinators to publish technical results in the Eu. CARD monograph series Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 14

Promote your Work Package § Publicise your work package achievements via public website: § Supply text and images for § work packages web pages § outreach pages for industry, academia and public § Add your events to the Events calendar § Add your news to the Newsletter and / or News flash § Send material to Eu. CARD-editor@cern. ch Any Questions? Work Package 2: Dissemination, Communication & Outreach (DCO) Ryszard Romaniuk & Kate Kahle 15