Release 6 10 UAT One USG Connect April

Release 6. 10 UAT One. USG Connect April 17, 2020

Housekeeping • Please ensure your line is muted. Don’t place the call on hold. • Use the chat feature for questions. • This session is being recorded and the questions will be sent out with answers. 2

Agenda • Introduction to 6. 10 Testing • Schedule for Testing • Key Items to be Tested – – – Manager Self Service Benefits Payroll Commitment Accounting Institution Specific Testing: MSS Institution Specific Testing: HR • Participant testing list • HPLAY Login Information 3

One. USG Connect Introduction to 6. 10 Testing 4

HREL 6. 10 • Optional institution testing – Please send a list of testers to jules. orcutt@usg. edu by 4 p. m. today – No formal sign-off required • HREL 6. 10 applied to production on Friday, April 24 th – Release notes will be available on Wednesday, April 22 nd. – https: //www. usg. edu/oneusg_connect/practitioner_serv ices/releases

Schedule for Monday, Tuesday, Wednesday Monday 4. 2020: 10 am kick off call 3 pm wrap up call Tuesday 4. 21. 2020: 9 am kick off call 3 pm wrap up call Wednesday 4. 22. 2020: 9 am kick off call 3 pm wrap up call 6 - If you have any questions or concerns, submit a ticket to oneusgsupport@usg. edu with the subject line UATHREL 6. 10 and add the appropriate module - For Example: UAT- HREL 6. 10 - Manager Self Service

One. USG Connect Key Release Items to be Tested 7

HREL 6. 10 Manager Self Service 8 8

Manager Self Service- MSS • Review Transaction Tile Dates – Stage MSS transactions (initiate + approve) – Search Review Transactions by using date criteria – To test, go to Manager Self Service 9

Manager Self Service- MSS – Choose Review Transactions 10

Manager Self Service- MSS – Fill out highlighted section 11

Manager Self Service- MSS • Supplemental Pay – Testing to ensure start date cannot be after end date (i. e. Start 6/1/2020 end 1/1/2020) – Navigation- My team tile> related actions> “select transaction” – Navigation- Manager self service> Job and Personal Information> “select transaction” 12

Manager Self Service- MSS • Add/Change Position – FLSA Status – -Manage Positions Tile> Add/ Change Position – Confirm FLSA status cannot be changed • Add, Change, and Approvals 13

Manager Self Service- MSS • Add/Change Position database updates – Stage future and retro-dated changes – Ensure database updates with correct effective date and reason codes 14

HREL 6. 10 Benefits 1515

Benefits • Correctly enroll xx. L paygroup employees into GDCP during auto enroll in retirement process. – For testing, an employee should be updated in Job Data to the xx. L paygroup. – The process to auto enroll employees in retirement runs on the hour in HPLAY – Please confirm that the xx. L employee has been enrolled in GDCP 16

Benefits • Warning message generates when the rehired retiree checkbox is unchecked and page is saved. – For testing, navigate to Job Data and then click the link for the Benefits Program Participation page – Uncheck the Ret-Rehired checkbox and Save – message should generate to warn you that a rehired retiree does not have the Ret. Rehired checkbox checked on. 17

HREL 6. 10 Payroll 1818

Payroll for North America • Validate NRA Earnings Split Program handles OVT correctly: – Testing Prerequisite: Practitioner to stage hours > 40 on the employee timesheet, employee must be in the xx. H pay group and an NRA subject to tax treaty – Test Scenario: Run NRA Earnings Split Update during Biweekly Payroll Processing (xx. H pay group only), calculate payroll and practitioner validates OVT on paycheck 19

HREL 6. 10 Commitment Accounting 2020

Commitment Accounting • Manager Self Service > Express Direct Retro > Retro Distribution Request – Previously, Requestor/Initiator received an error message when using the Save Ad Hoc button if the comments field was populated. 21

Commitment Accounting • Manager Self Service > Express Direct Retro > Retro Distribution Request – Transactions with the Comments field populated can now be saved for later using the Save Ad Hoc button. – EDR transactions that have not been submitted can be deleted/cancelled by using the Cancel button. – Resolves Known Issue: KI 9. 2 -015 -CA: Express Direct Retro Error - Save Ad Hoc Button. 22

HREL 6. 10 Institution-specific Testing 2323

Institution Specific Testing: MSS • CWR form – Georgia State University üConfirm that the CWR form contains the unknown option for marital status 24

Institution Specific Testing: HR • IDM Updates (GA Tech) – GT will test updates in IDM for email addresses changes 25

Participant List • If you are the contact for your institution for testing or know who is, please email jules. orcutt@usg. edu with that name and email. – Institutions I haven’t heard from • • 26 South Georgia College Fort Valley State Kennesaw State University Albany State Georgia Tech Atlanta Metro East Georgia Clayton State

HPLAY Information • The link to HPLAY can be found here: Usg. edu/oneusg_connect ->Practitioner Services ->General Resources ->HPLAY and HTRN Access – https: //www. usg. edu/oneusg_connect/practitioner_s ervices/general_resources • If you have any issues accessing HPLAY, please contact One. USG Connect Support, oneusgsupport@usg. edu 27

One. USG Connect Questions? 28

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