REGNO 2007 Riga Lativa 26 th to 27

REGNO 2007 | Riga, Lativa 26 th to 27 th of November 2007 The interoperability between notaries IS and Land Register Kaspar Karm Head of notaries IS division Center of Registers and Information Systems kaspar. karm@just. ee Lõkke 4, 19081 Tallinn tel +372 608 3160 faks +372 646 0165 www. rik. ee rik@just. ee www. rik. ee

Topics • • • Quick Statistics Introduction Inside e-Notary Communication of Land Register Goals of Interoperability Security and X-Road Interoperability Procedure Comparison to the Time Before Conclusion www. rik. ee

Quick Statistics • Estonia – Population 1, 3 million – Over 1 million ID-Cards, Mobile-ID since summer 2007 – First electronical parliament elections held in Estonia in 2007 Ø 5, 5% of total votes made with ID-Cards • e-Notary & Land Register – – 100% of Land Register applications are sent electronically Over 90% of the Land Register has legal force Monthly 9 600 applications and 64 700 enquiries Land 45 227 km 2 For a closer look on ID-Cards: http: //www. id. ee www. rik. ee

Introduction • e-Notary Information System – Authentication through ID-Card – Designed to be used in notaries offices – Ca. 60 notaries offices, 100 notaries and 500 other users • Land Register Information System – Full interoperability since June 2007 – Used in Land Registry departments – 4 county courts, 13 registration departments, 60 assistant judges • RIK – We develop, manage and teach www. rik. ee

Inside e-Notary Digital Archive of Documents Contract Templates Enquiries Digital Signing Customer Database e-Notary State Fees Journal Calendar Invoices Electronic Entries Deposits www. rik. ee

Population Register → Communication of e-Notary Register of Marriage Contracts ↔ Land Register ↔ Land Cadastre ↔ Register of Funded Pensions → Business Register ↔ Monuments Register → Migration Register → Succession Register ↔ Traffic Register → Communication established! Building Register ↔ Tax Register → Establishing communication Patent Register → Ship Register ↔ Register of Official Announcements ↔ Register of State and Local Government Institution → Communication direction → Data to e-Notary | ↔ Data to and from e-Notary www. rik. ee

Communication of Land Register Population Register e-Notary Land Register Business Register www. rik. ee Land Cadastre

Interoperability Procedure • Notary does electronically ü ü • Enquiries to Land Register Data import to the contract (deed) and the preparation Signing the copy of the contract Sending the application with the contract to Land Register does electronically ü The registrar receives the application: § META data (participants, objects, state fee, …) § The contract ü Assistant judge makes an entry to the Land Register ü The decision is sent automatically back to the e-Notary www. rik. ee

Goals of Interoperability • To improve speed of work • To minimize paperwork and printing • Data importing availability • To send electronic entries • No bureaucracy • To create a fully digital register • To contribute in developing and improving effective e -Systems www. rik. ee

Interoperability XML structured META data Land Register Digitally signed contract + XML www. rik. ee

Security and X-Road Internet https channel e-Notary Server X-Road Secured Channel Land Register Other registers www. rik. ee

Comparison to the Time Before • • • Fast enquiries Fast completion of contracts No more double work Less mistakes A higher quality of service for the citizen A real-time overview of sent applications Shortening of proceeding time 2 -3 times! Complete digital archive Quick, easy, convenient, powerful, secure www. rik. ee

Conclusion • • • Real-time overview Fast decisions Effective Good for the citizen Interesting future www. rik. ee

REGNO 2007 | Riga, Lativa 26 th to 27 th of November 2007 Thank you for listening! Kaspar Karm Head of notaries IS division Center of Registers and Information Systems kaspar. karm@just. ee www. rik. ee