Registration Process Environmental Management Systems Workshop Mobile AL

Registration Process Environmental Management Systems Workshop Mobile, AL June 20 -21, 2001 Beth Graves NC Division of Pollution Prevention and Environmental Assistance

The Road to Certification EATON - CUTLER-HAMMER, Asheville, NC Plant We identified the major tasks that must be completed to obtain certification and set target dates for completion. 1. Write Environmental Policy 10/15/98 2. Form Implementation Task Force 10/15/98 3. Formal Training for Task Force 10/27/98 4. Management Overview of the ISO Standard 10/27/98 5. Identify Significant Environmental Aspects 12/01/98 6. Identify Significant Environmental Impacts 12/01/98 7. Gap Analysis 12/01/98 8. Write Environmental Management Manual 12/30/98 9. Set Environmental Objectives and Targets 01/04/99 10. Write Procedures for Achieving Obj. and Targets 01/04/99

The Road to Certification (Cont. ) 11. 12. 13. 14. 15. 16. 17. Lead Assessor Training 02/15/99 Internal Auditor Training 02/15/99 Communicate Environmental Procedures/Policy Internal Audits 03/15/99 Management Review of ISO 14001 05/07/99 Pre-Registration Audit 05/20/99 Registration Audit 06/22/99 03/15/99

EMS Design Environment or Auditor n During the process you must constantly question if what you are doing is for the environment or the ISO auditor. Sometimes it is easy to get carried away and forget the main focus of ISO 14001.

Considerations in selecting a registrar accreditation your client or customer recommendations references provided by the registrar industry experience, background and expertise, distance scheduling issues, meeting your time frame all aspects of the registrar’s fee schedule n n Annual or six-month surveillance audits Combined 900/14001 audits your comfort level in establishing a long term relationship with a particular registrar

Accredited Audits in US Registrar Accreditation Board (RAB) – National Accreditation Program (NAP) with oversight from the EMS Council “Criteria For Bodies Operating Registration of Environmental Management Systems - E 3. 2, Adopted by the NAP EMS Council, December 10, 1996/Revised October 25, 2000 http: //www. rabnet. com/content/er_crit 1. htm

2. 1. 1. 4 Compliance with legislation and regulatory requirements A registration body may register an organization or permit its registration to continue despite observed legal noncompliances, provided that the registration body is satisfied that the EMS does address such noncompliances and when in the aggregate such noncompliances are not determined to indicate a major nonconformity.

Definitions Major Nonconformance One or more numbered requirements of ISO 14001 have not been addressed. One or more numbered requirements of ISO 14001 have not been implemented. Several similar minor nonconformities in documentation and/or implementation, taken together, lead a reasonable auditor to conclude that one or more numbered requirements of ISO 14001 have not been addressed or implemented. © 1999 NSF International Strategic Registrations, Ltd.

Definitions Minor Nonconformance A single observed nonconformance to the EMS standard or the Company’s EMS, not considered to be a breakdown in the Company’s EMS. © 1999 NSF International Strategic Registrations, Ltd.

4. 3. 4 Environmental Management Program Common nonconformances: Detail on means and time frames for achievement of objectives and targets not specified Programs not being updated as facility operations change © 1999 NSF International Strategic Registrations, Ltd.

4. 4. 2 Training, Awareness and Competence Common nonconformances: Inadequate identification of training needs; Failure to make personnel aware of significant environmental impacts of their work activities and the potential consequences of departure from procedures; Failure to complete training where a need has been identified; Frequently constitutes a major nonconformance. © 1999 NSF International Strategic Registrations, Ltd.

4. 4. 6 Operational Control Common nonconformances: Operations and activities associated with significant environmental aspects not fully identified; Maintenance processes omitted from operational control; Operational control procedures not fully established (e. g. not documented where required, not followed consistently, etc. ); Suppliers and contractors left out of operational control and/or aspect evaluation process, or not adequately covered; © 1999 NSF International Strategic Registrations, Ltd.

4. 4. 7 Emergency Preparedness and Response Common nonconformances: Procedure not established for identifying potential for accidents and emergency situations; Procedures not reviewed following accidents; Emergency preparedness and response procedures not periodically tested. © 1999 NSF International Strategic Registrations, Ltd.

Following on-site audit 3 choices n n n Recommended for certification, following closure or plan for closure of non-conformances Recommended for re-audit Not recommended for certification at this time Auditors recommendation must be reviewed by registrar company panel ISO has limits on how you may publish information on your certification

Sample 14001 Registration Certificates

BMW Received ISO 14001 Certification in August, 1998

External Drivers for ISO 14001? n Suppliers encouraged to consider an EMS by: n n n IBM Xerox (30, 000) Bristol-Myers Squibb (15, 000) Ford and GM Toyota- choice of 3 Others

World Picture n n n 27, 509 ISO 14001 cert. in world as of 3/01 1, 420 ISO 14001 cert. in US as of 3/01 US is 5 th in number of certifications behind Japan (6, 261), Germany (2, 400), UK(2, 010), and Spain (1, 444)