Region 5 Incident Procurement Incident Management Team Meetings

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Region 5 Incident Procurement Incident Management Team Meetings April 2016

Region 5 Incident Procurement Incident Management Team Meetings April 2016

Discussion Items • Incident Procurement Source Info • Virtual Incident Procurement (VIPR) • 2016

Discussion Items • Incident Procurement Source Info • Virtual Incident Procurement (VIPR) • 2016 Reminders • 2016 Changes Acquisition Management USDA Forest Service • Region 5 VIPR Resources • Questions 2 Acquisition Management USDA Forest Service

Source Information Acquisition Management USDA Forest Service Incident Procurement 3

Source Information Acquisition Management USDA Forest Service Incident Procurement 3

R 5 Incident Procurement • Phone: (916) 640 -1057 • Email: steves@fs. fed. us

R 5 Incident Procurement • Phone: (916) 640 -1057 • Email: steves@fs. fed. us • Fax: (916) 640 -1090 / (916) 640 -1091 • Wendy Whiteman (Contracting Officer) • Phone: (916) 640 -1219 • Email: wwhiteman@fs. fed. us • Fax: (916) 640 -1090 / (916) 640 -1091 Acquisition Management USDA Forest Service • Steven Teves (Contracting Officer) 4

R 5 Incident Procurement • Phone: (916) 640 -1006 • Email: mesage@fs. fed. us

R 5 Incident Procurement • Phone: (916) 640 -1006 • Email: mesage@fs. fed. us • Fax: (916) 640 -1090 / (916) 640 -1091 • Terry Mitchell (Procurement Technician) • Phone: (530) 226 -2415 • Email: tmitchell@fs. fed. us • Fax: (530) 226 -2473 Acquisition Management USDA Forest Service • Maria Sage (Procurement Technician) 5

 • Sue Zahn (Contract Operations Program Manager) • Phone: (O) (909) 382 -2786

• Sue Zahn (Contract Operations Program Manager) • Phone: (O) (909) 382 -2786 / (C) (951) 217 -5146 • Email: szahn@fs. fed. us Acquisition Management USDA Forest Service R 5 Fire Contract Operations 6

 • R 5 Incident Procurement Internet website (http: //www. fs. usda. gov/main/r 5/fire-aviation/management)

• R 5 Incident Procurement Internet website (http: //www. fs. usda. gov/main/r 5/fire-aviation/management) • R 5 Fire Procurement Team Inbox (TBD) Acquisition Management USDA Forest Service R 5 INCIDENT PROCUREMEMT WEB SOURCES 7

 • VIPR Internet website (http: //www. fs. fed. us/business/incident/vipr. php) • VIPR Intranet

• VIPR Internet website (http: //www. fs. fed. us/business/incident/vipr. php) • VIPR Intranet website (http: //fsweb. wo. fs. fed. us/aqm 2/wo/incident/) Acquisition Management USDA Forest Service VIPR Web Sources 8

VIPR RESOURCES Acquisition Management USDA Forest Service Region 5 9

VIPR RESOURCES Acquisition Management USDA Forest Service Region 5 9

2016 R 5 VIPR Season in Review • • • Water Handling Equipment /

2016 R 5 VIPR Season in Review • • • Water Handling Equipment / Engines Refrigerated Trailer Weed Washing Unit Chippers Misc. Heavy Equipment § § Acquisition Management USDA Forest Service Feller Buncher Masticator Skidder Road Grader Acquisition Management USDA Forest Service • Solicited Resource Categories 10

2015 R 5 VIPR Season in Review • • • Mobile Laundry Portable Toilets

2015 R 5 VIPR Season in Review • • • Mobile Laundry Portable Toilets Potable WT/Gray WT/Trlr. Mtn. HW Units Mobile Sleeper Units Chainsaw Repair Service Acquisition Management USDA Forest Service • Solicited & Awarded Resource Categories 11 Acquisition Management USDA Forest Service

2014 R 5 VIPR Season in Review • Solicited & Awarded Resource Categories Heavy

2014 R 5 VIPR Season in Review • Solicited & Awarded Resource Categories Heavy Equipment § § § • • • Acquisition Management USDA Forest Service Dozers Excavators Transports Mechanic w/Svc Truck Tents Fallers Fuel Tenders Vehicle w/ Drivers Acquisition Management USDA Forest Service • 12

2016 REMINDERS & CHANGES Acquisition Management USDA Forest Service VIPR 13

2016 REMINDERS & CHANGES Acquisition Management USDA Forest Service VIPR 13

 • Noncompliance after acceptance (D. 18) – …documentation shall be immediately forwarded, by

• Noncompliance after acceptance (D. 18) – …documentation shall be immediately forwarded, by the Incident Management Team to the Contracting Officer; and the resource will be removed from the dispatch priority list until such time that the resource is brought into compliance and re-inspected at the governments convenience (See D. 21. 8. 3(c)). Repeated notices of noncompliance may be grounds for cancellation of the Agreement. • Performance Evaluations (D. 20) – evaluation to be completed at the Incident by the Gov’t Rep. supervising the work. Review performance, record Contractor comments, and obtain signature acknowledging completion of evaluation. Acquisition Management USDA Forest Service 2016 REMINDERS 14

2016 Reminders (cont. ) • Tents no longer include optional equipment (i. e. cooling

2016 Reminders (cont. ) • Tents no longer include optional equipment (i. e. cooling units, generators, ADA accessible tents). Orders must be placed utilizing commercial practices or under I/O EERA processes. Type 3 & 4 Tents come with cooling requirement, DO NOT REQUEST AC COOLING ON ANY TENT ORDER. • Power is provided by Government Acquisition Management USDA Forest Service • Toilets – Contractors are paid mileage for service calls; mileage rate applicable to pick-up/deliveries (D. 21. 8(b)); no payment will be made for relocation within the Incident Base Camp 15

2016 Reminders (cont. ) • Once an order is accepted it is the Contractor’s

2016 Reminders (cont. ) • Once an order is accepted it is the Contractor’s responsibility to fill the order with a faller(s) listed on the roster • For payment purposes travel compensation will be paid from the ordered units’ equipment city, regardless of the individual’s physical location at the time of the order being accepted Acquisition Management USDA Forest Service • Fallers – Single Fallers/Faller Modules are awarded as a single line item unit and will appear on the I-BPA and DPL as a single line item. Rostered fallers will be incorporated into the I-BPA and are found on the last page of the agreement. 16

2016 Changes (cont. ) • D / W / M VIPR I-BPA LANGUAGE REVISION

2016 Changes (cont. ) • D / W / M VIPR I-BPA LANGUAGE REVISION • Satellite Internet Service Provider BPA • User Requirement Analyses • Data Quality Control • Standardized Ordering/Administration/Payment Procedures Acquisition Management USDA Forest Service • D. 21. 8 - PAYMENTS 17

Incident Management Team Meetings, April 2015 Acquisition Management USDA Forest Service Questions? 18 Acquisition

Incident Management Team Meetings, April 2015 Acquisition Management USDA Forest Service Questions? 18 Acquisition Management USDA Forest Service