Reduce cost and manage risk with Microsoft 365

Reduce cost and manage risk with Microsoft 365

Our goals for today Discuss challenges business owners face Show technology can enable secure remote work Provide insights into how Microsoft 365 enables cost reduction

The new normal requires resilience Economic downturn 68% of US small and medium-sized businesses have reduced spending 1 Security risks $149 K Average cost of a security attack 2 Workforce impact 40% fewer employees than in the beginning of 20203 Mc. Kinsey, Analysys. Mason and Canada avg recovery costs, Kaspersky Lab Report 2018 3 Harvard Business School Survey 1 2 US

Reduced costs and increased ability to save What small and medium-sized businesses need today Protection from unseen risks Productivity and remote work

Microsoft 365 cost savings areas Vendor license cost consolidation Reduce total cost of risk Physical and travel cost displacement Save on automation and process improvements Capex to Opex cash flow

Microsoft 365 Cost Savings Areas

Vendor license cost consolidation Cost savings and beyond Lower overall cost Simplified user experience Easier management Get one integrated solution and reduce the number of vendor licenses and overall business expenses. Fewer learning curves and interfaces, less training, and a more integrated experience for end users. Streamline IT setup and management with fewer admin centers and tech support relationships to manage. Simplify billing with only one bill from a trusted technology partner.

Save with Microsoft 365 Business Premium Security, Identity, and Device Management Remote access solutions $5 Advanced email protection $5 Single sign-On $2 Conditional Access+ MFA $6 Endpoint antivirus protection Device management ~$3 $4 Collaboration and Productivity apps and file storage Chat-based collaboration $12 $6. 67 Best for businesses that require secure, remote work solutions with collaboration tools including Microsoft Teams, cloud storage, business email, and premium Office applications across devices. With advanced cyberthreat protection and device management. Enterprise-level operations and security $20 monthly Monthly cost of 3 rd party solutions: >$401 Estimates based on published prices; File Storage and Productivity apps – GSuite $12 (unlimited storage) Online chat-based collaboration – Slack $6. 67; Single Sign On– Okta $2; Adaptive MFA (Conditional Access+ MFA) – Okta $6; Device Management - IBM Maa. S 360 - $4. 00, Endpoint Protection – Kaspersky - $3. 38, Proofpoint email protection - $5; Remote Access: Windows Terminal server CAL ($199 perpetual per user; over 3 years – per month would be around $5); Team. Viewer - $49 per user per month 1

This licensing slide is recommended for worldwide audience Save with Microsoft 365 Business Voice Replace your phone system with cloud voice system that integrates with Microsoft Teams Business Voice without calling plan $122 Business Voice $201 + Cloud-based phone system Audio conferencing Add on to Microsoft 365 plans that include Teams 2 Calling plan Cloud-based phone system Audio conferencing Calling plan from Telco Up to 300 seats Free 30 -day trial With calling plan available in US, UK, & Canada International calling add-on available Without calling plan available in over 70 countries Toll-free numbers and additional minutes can be purchased through communication credits USD price shown; 2. Qualifying pre-requisite plans: Microsoft 365 Business Basic, Business Standard, Business Premium, A 1, A 3, E 1, E 3, F 1, F 3 and Office 365 E 1, E 3, A 1, A 3, F 3 Available in everywhere audio conferencing is available including: Argentina, Australia, Austria, Belgium, Bosnia & Herzegovina, Brazil, Bulgaria, Chile, Colombia, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, Ecuador, Egypt, Estonia, Finland, France, Germany, Greece, Hong Kong SAR, Hungary, Indonesia, Ireland, Israel, Italy, Japan, Jordan, Kenya, Latvia, Lithuania, Luxembourg, Malaysia, Malta, Mexico, Monaco, Netherlands, New Zealand, Norway, Panama, Paraguay, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russia, Serbia, Singapore, Slovakia, Slovenia, South Africa, South Korea, Spain, Sri Lanka, Sweden, Switzerland, Taiwan, Thailand, Trinidad and Tobago, Turkey, Ukraine, United Arab Emirates, Uruguay, Venezuela, Vietnam 1 2

Reduce total cost of risk Fewer end user risks Protection from data loss Trusted technology provider Reduce the number of successful end user security attacks and cyberthreats, like phishing, viruses, and ransomware attacks. Help prevent data loss resulting from employee mistakes, hardware failures, and unauthorized access with enterprise-grade value at a price you can afford. Focus on managing your business, not IT, with technology designed to safeguard business data.

Better security for remote work Security built into the platform in all Microsoft 365 plans Additional security available in Microsoft 365 Business Premium Regulatory and industry standards Account protection, including multifactor authentication Data encryption in transit and at rest Privacy and security controls in Teams, email, and other apps Enable secure remote access and protect identity Secure personal and company-owned devices Safeguard confidential business and customer data Secure user identities Manage data on PCs and mobile devices Protect against accidental data leaks Automate PC deployment Control access to documents Enable remote access Protect against cyberthreats Get visibility into cloud apps use

Physical and T&E cost displacement “ Microsoft Teams proved that there are different ways of doing things that bring efficiencies, reduce costs, and cut down on travel. Less costs for physical operations Benefits of reduced travel Reduce traditional business costs associated with real estate and utilities through secure remote work. Save travel and entertainment expenses with online meetings and virtual events. Even when we eventually return to the office, we will continue to embrace Microsoft 365 tools for remote working. " Simon Carnall Head of Community, Derby County Community Trust

Save on automation and process improvements “ (Microsoft) Forms helps me standardize my operations across all the different places we operate. Going paperless is going to help us reduce our running cost by 20%. " Improved business processes Opportunity to customize Digitize paper workstreams and automate manual processes to save time and money. Teams is an extensible platform that offers a solution for building low-code apps with Power Apps. It is also easy to integrate 3 rd party apps, by adding them directly into Teams. Luqman Edu Chief Visionary Officer & Managing Director, Filmo. Realty

Capex to Opex cash flow Lower licensing fees Organizations that switch to subscription-based license plans reduce Capex license costs and can avoid costs associated with on-premises software purchases “ As a small startup, we wanted to minimize our technology investment. We used Office 3651 as the basis of our workplace environment. We didn’t install a single server, and we didn’t buy any hardware, except phones and laptops. We wanted to focus our investment on building as many chargers as possible. ” Morris Packer Assistant to the Chief Digital Officer Bee Charging Solutions AB

Why Microsoft 365?

Microsoft 365 cost savings areas Vendor license cost consolidation Reduce total cost of risk Physical and travel cost displacement Save on automation and process improvements Consolidate with a single platform vs. buying standalone solutions for different capabilities Reduce likelihood of breaches and enhance privacy & remediation with better security. Help reduce risk through improved compliance Reduce hard costs e. g. : real estate, utilities, travel & entertainment through secure remote work Transform business processes & save using workflows, dashboards, AI while increasing employee productivity Capex to Opex cash flow Optimize cash flow management by changing upfront license payments to operating expenses

Microsoft 365 plans for small & medium businesses Microsoft 365 Business Basic Cloud services Exchange Microsoft Teams Share. Point One. Drive Outlook Word Excel Power. Point Publisher (PC only) Access (PC only) Microsoft 365 Business Standard Cloud services and desktop apps Microsoft 365 Business Premium Cloud services, desktop apps, and advanced security Intune Note: Not all features/product logos shown. Azure Information Protection Defender Conditional Access Windows Virtual Desktop

Learn more Microsoft 365 for business web page Microsoft customer stories

Appendix

Save with Microsoft 365 Business Basic Lower costs Teamwork Monthly costs Online meetings and chat $151 Collaboration and cloud file storage $122 Monthly total for 3 rd party solutions >$27 Microsoft 365 Business Basic (includes Teams) $5 monthly Best for businesses that need easy remote solutions, with Microsoft Teams, secure cloud storage, and Office Online (desktop versions not included). 1 Zoom: $15 (100 users), $20 (300 users), Microsoft 365 Business Basic (incl. Teams): $5 (300 users) Suite: $12 (Unlimited storage, or 1 TB per user if fewer than 5 users), Dropbox $20 (Unlimited storage) 2 G

Save with Microsoft 365 Business Standard Lower costs Teamwork Monthly costs Online meetings and chat $151 Collaboration and cloud file storage $122 Monthly total for 3 rd party solutions >$27 Microsoft 365 Business Standard (includes Teams and Office) $12. 50 monthly Best for businesses that need full remote work and collaboration tools including Microsoft Teams, secure cloud storage, business email, and premium Office applications across devices. 1 Zoom: $15 (100 users), $20 (300 users), Microsoft 365 Business Standard (incl. Teams): $12. 50 (300 users) Suite: $12 (Unlimited storage, or 1 TB per user if fewer than 5 users), Dropbox $20 (Unlimited storage) 2 G