REDCap Training HIV Care and Prevention Data Collection

REDCap Training HIV Care and Prevention Data Collection System Virginia Department of Health August 1, 2019

Announcements and Administrative Items • Please enable your audio by dialing in by phone and entering the audio pin displayed on your webinar screen. • Please self-mute your lines to avoid feedback if we open the lines. VDH will also place all participants on mute during the demonstration. • Please use the “chat” feature to ask questions throughout the webinar. We will use this as the primary mode for questions and answers. • Please use the “chat” feature to report any problems you are experiencing.

Agenda • Announcements & Administrative Items • Background • Introduction to REDCap • Getting Access to REDCap and the DDP Project • Data Access Groups/Agency Groups • REDCap Basics • Adding and searching for a client record • Navigation of system, client record home page, and project dashboard • Demonstration of Data Collection Forms/Modules • Resources • Reports • Questions and Answers

Background • e 2 Virginia was discontinued as of June 21, 2019. • The Virginia Department of Health (VDH) developed a temporary data collection system in an application called, REDCap. • REDCap is a secure platform for managing online databases and surveys and is used widely by (VDH). • VDH is working to procure a new permanent data collection system in the coming year.

Background – Data Import • VDH imported historical data for clients served from 1/1/2018 -June 21, 2019 into the system including: demographics, most recent lab values, the five most recent Ryan White service encounters, CHARLI data, and Patient Navigation data. • This should enable users to continue entering data for clients currently being served. • Data to Care and HIV Testing data was not imported into the data system. • CAREWare data will not be imported or included in the REDCap system. VDH will request CAREWare files through a secure transfer process. All questions regarding CAREWare data should be directed to khunter@vcu. edu.

Modules in REDCap • Basic Intake (Demographics) • Ryan White ID • Ryan White Services • Ryan White Clinical Information • CHARLI (Comprehensive HIV/AIDS Resources and Linkages for Inmates) • Patient Navigation • Data to Care • HIV Testing

REDCap Demonstration

Website and Available Resources • Support email – is live now ddpredcap@vdh. virginia. gov • Website – is live now, will continue to add content http: //www. vdh. virginia. gov/disease-prevention/redcap/ • Support phone: Live week of 7/22/2019 804 -441 -4194

Discussion and Questions