REDCap Business Models Workshop Moderators Ceci Chamorro Duke

REDCap Business Models Workshop Moderators Ceci Chamorro (Duke University) Andre Hackman (Johns Hopkins University) Megan Turk (Emory University) 2014 REDCap Conference

Duke Office of Clinical Research (DOCR) • Work is based on percent effort + fringe for a specific employee • Investigator pays only for the actual cost of employee’s effort (not overhead) using a Duke fund code • Consultations and estimates are provided for free • Contracts are minimum one month, maximum indefinite • “Subsidized” by Duke So. M and CTSA (UL 1 TR 001117) • Funding for infrastructure and administrative overhead supported by Duke School of Medicine

• DOCR-supported • • Database builds available from DOCR or DIY User rights oversight Review and approval of post-production changes Upgrade installation and validation Server maintenance Office hours (1 day/week for 1 hour) Support available via CTSA for services for unfunded projects • ~2400 users /~2500 projects

Cost Recovery Model • Software as a service – Emory • Project space $25/month • Projects in Development and Production billed • Initial 1+ hour training /consultation included • Consulting Services – Emory • $75/hour – Form development – Analysis – General consulting

REDCap Rates at Johns Hopkins Biostatistics Center Description Rate Standard REDCap projects Includes: - Initial 1 hour training session - Standard support - Setup and design questions - Review and approval of changes $105/month (no term commitment) Each additional project after first project (Rate also applies to student projects, and other groups that provide their own local support) $52. 50/month Custom programming in REDCap (primarily new features, reports, complex data management) $105/hour Building REDCap forms $50/hour

REDCap 2014 Consortium Survey

REDCap 2014 Consortium Survey Funding source(s) CTSA Institution Monthly charge Free for all users (n=24) 41% 67% 0% 0% 8% 8% Free for some users (n=8) 63% 25% 38% 25% 13% 0% 0% 100% 33% 0% 0% Model Not free (n=3) One-time fee Percent effort There can be multiple funding sources selected for a site. Other

REDCap 2014 Consortium Survey INCLUDED Services (no charge) Model Build forms Build entire project Manage entire project User Training User Support Custom program Free for all users (n=24) 25% 21% 88% 100% 21% Free for some users (n=8) 38% 25% 88% 25% 0% 0% 0% 33% 100% 0% Not free (n=3)

REDCap 2014 Consortium Survey Summary of site information (n=35 responses) Average persons on REDCap team 3. 05 persons Average FTE per site 1. 37 FTE Average number of REDCap users per site 1, 665 users Average number of REDCap projects per site 1, 414 projects Monthly rates charged (n=3) $100, $105, $130 One-time rates charged (n=2) $300