Recordkeeping Effective 2002 OSHA recordkeeping requirements v Require

Recordkeeping (Effective 2002)

OSHA recordkeeping requirements v Require employers to record and report work-related: • Fatalities • Injuries • Illnesses v Applies to most private sector employers 1 a

OSHA recordkeeping requirements v Exemptions • Small employers (10 or fewer employees) • Employers in low hazard industries v Establishment v Injury or illness 1 b

Recordkeeping terms v First aid v Medical treatment v Restricted v Routine work functions 2 a

Recordkeeping forms v OSHA Form 300 — Log or workrelated injuries and illnesses v OSHA Form 301 — Injury and illness incident report 3 a

Recordkeeping forms v OSHA Form 300 -A — Summary of work-related injuries and illnesses 3 b

OSHA 300 Log v Classifies v Notes injuries / illnesses the extent and severity v Records specific details v Updated within 7 days 4 a

OSHA 300 Log includes v When v Employee v Job name title v Where v Injury/illness description v Number of days transferred, restricted, away 4 b

OSHA 300 -A Summary v Includes annual totals of: • Number of cases • Number of days • Injury and illness types 5 a

OSHA 300 -A Summary v Posted February 1 until April 30 5 b

OSHA 301 Incident Report v Records on: additional information • How injury or illness occurred • Objects or substances involved • Nature of the injury 6 a

OSHA 301 Incident Report v Information days v Employers form entered within 7 may use equivalent 6 b

Location of records v Separate OSHA 300 Log for each establishment v Records can be kept at central location 7 a

Retention of records v Forms saved for 5 years 7 b

Maintenance of OSHA 300 Log v Updated to reflect changes in cases during 5 -year retention period 7 c

Recordkeeping decisions v Employee site vs. other workers on v Work-relatedness v Recordable v Extent or outcome 8 a

Recording criteria v Employers result in: record cases that • Death • Loss of consciousness • Days away from work 9 a

Recording criteria v Employers result in: record cases that • Restricted work activity or job transfer • Medical treatment beyond first aid 9 b

Recording criteria v Employers also record significant cases: • Work-related cases diagnosed by a physician: – Cancer – Chronic irreversible disease – Fracture – Punctured eardrum 9 c

Recording criteria v Employers additional cases: • Contaminated needlestick/sharps injury • Medical removal under OSHA health standard • Hearing loss • Tuberculosis infection 9 d

Decision-making process v Did employee experience injury/ illness? v Is it work-related? v Is it a new case? v Does it meet recording criteria? • If yes, injury/illness is recordable 9 e

Recordable injury/ illness v Recording does not imply: • Management was at fault • Worker was at fault • An OSHA violation occurred • Injury/illness is compensable 9 f

Extent or outcome v Cases classified into categories: • Fatalities • Days away from work • Restricted work or transfer to another job • Medical treatment beyond first aid 10 a

Employee involvement v Informed of how to report injuries and illnesses to the employer v Provided limited access to records 11 a

Employee privacy v For certain types of injuries/ illnesses, the employer may: • Omit employee's name • Limit description of sensitive injuries/ illnesses • Limit access to OSHA 301 Incident Report 12 a

Reporting obligations v BLS Annual Survey: v BLS Annual Survey participants: • Occurrence and extent of injuries/ illnesses • Employers who regularly maintain records • Regularly exempt employers 13 a

Reporting obligations v All employers must report to OSHA: • Fatality • In-patient hospitalization of 3 or more employees 13 b

Reporting obligations v Within 8 hours employers report: • Establishment name • Location of incident • Time of incident 13 c

Reporting obligations v Within 8 hours employers report: • Number of fatalities • Number of hospitalized employees • Names of injured employees 13 d

Reporting obligations v Within 8 hours employers report: • Contact person and phone number • Description of incident 13 e

Employee access to medical and exposure records v Employees exposed to: • Toxic substances • Harmful physical agents 14 a

Employee access to medical and exposure records v Right to examine and copy: • Exposure records • Medical records 14 b