Receiving and Sending Emails through MS Outlook and

Receiving and Sending E-mails through MS Outlook and mail. cozzini. com 1

Topics § § § § § 2 Connecting to the Cozzini VPN connection Opening Microsoft Outlook to check e-mails Opening emails Sending a new message Outlook Calendar Checking E-mails through Internet Browser mail. cozzini. com Logging into mail. cozzini. com and using it Logging onto Remote Desktop and checking Emails

Getting Started § There are several ways in which you can access your Cozzini email. We will go through the following methods in this presentation: § § 3 MS Outlook mail. cozzini. com

First Step § 4 If you are using your laptop: the first step when checking emails on road is connecting to the VPN Client.

Connecting to VPN Client Double click on the VPN Dialer Icon located on your desktop 5

Connecting to VPN Click on the Connect button 6

Connecting to VPN Enter your Cozzini username, password and click “OK” 7

Connecting to VPN Once the VPN dialer box disappears and can be seen on your taskbar, it means you are connected to the Cozzini network 8

Opening Microsoft Outlook Double click on the Outlook Email icon on your desktop 9

Default View 10

Outlook Inbox Click on Inbox to view E-mails 11

Opening an E-mail Double click on the e-mail row to open it in a new window 12

Replying to an E-mail Click to Reply to an E -Mail. 13

Sending an email or setting up new appointments and tasks • Click black arrow on the New button and select option from the drop down menu. • Click on New Message to send a new E-mail. 14

Easy to find contacts To select an email address from the Address Book, click on “To” To select a contact, type in the first letter of the persons name and a list appears below. Double click on the contact to confirm. 15

MAIL. COZZINI. COM You can check your email from home, hotel or an offshore location from mail. cozzini. com 16

Accessing mail. cozzini. com Double Click on Internet Explorer 17

Accessing mail. cozzini. com Type “http: //mail. cozzini. com” in the address field and press Enter 18

Accessing mail. cozzini. com Enter your Username and Password. Username has to be your full Cozzini email address… Example: tsmith@cozzini. com 19

Accessing mail. cozzini. com You may be asked to enter the same information again. Enter the same details as in the previous screen 20

Accessing mail. cozzini. com You have successfully logged into mail. cozzini. com 21

Sending a new E-mail Click on New button 22

Sending a new E-mail This is the new Email window that appears but sometimes you will not be able to start composing your email right away 23

Sending a new E-mail For some users, this warning might appear on the top of your window. Right click on it and choose “Run Active. X Control”. The will pop up a small window and you need to click on Run Program. 24

Sending a New Email Again for some users, another warning will appear and you will have to follow the same steps like the previous slide 25

Adding Contacts from directory 1. Click on the To” button 26 2. Type few letters of the first name or last name of the person in the contact directory and click on Find.

Adding contacts from directory 27 Highlight the contact from the list below the field by clicking on it once and then click the TO button to assign the address to the sender field.

Logging off mail. cozzini. com Click on Log Off 28

When this screen appears, it means you have logged off successfully 29

Connecting to ‘Remote Desktop Connection’ through the application There are two ways to open this connection Option 1 Start – Programs – Accessories – Remote Desktop Connection 30

Open Remote Desktop Connection Application Option 2 Start – Programs – Accessories – Communications – Remote Desktop Connection 31

Choose Remote Desktop Connection address Type in the correct address of the remote server you are trying to connect to 32

Logging into Remote Desktop Connection Type in your User name and Password, and click OK 33

Opening Email from Remote Desktop Double click on Microsoft Office Outlook 2003 icon on the desktop to open Email 34

Microsoft Outlook in Remote Desktop 35

Microsoft Outlook INBOX in Remote Desktop 36

Accessing Remote Desktop servers through a web client Type “http: //remote. cozzini. com” in the address field and press Enter 37

Accessing Remote Desktop servers through a web client You can access remote desktop servers from this page 38

Accessing Remote Desktop servers through a web client Type in the server address in the box. For example: remote. cozzini. com remote 2. cozzini. com 39

Accessing Remote Desktop servers through a web client You can click YES 40

Accessing Remote Desktop servers through a web client Enter your User name and Password to access the Remote Desktop server 41