READING ACTIVITY HEALTH INFORMATION SYSTEM NUMBERING SYSTEM 1
READING ACTIVITY HEALTH INFORMATION SYSTEM
NUMBERING SYSTEM 1. SERIAL NUMBERING SYSTEM Serial Numbering System (SNS) is a numbering system where every patient visiting a hospital or puskesmas always gets a new number. In this system, KIB and KIUP are not required because patients can have more than one medical record number. The advantage of using this system is easy to do. While the disadvantage is, it takes a long time to search for old medical record documents, clinical service information becomes unsustainable, and many use this form.
2. UNIT NUMBERING SYSTEM Unit numbering system (UNS) is a numbering system in which the system provides a medical record number for both outpatient and inpatient and emergency and newborn patients. Each visiting patient received a number at the first time the patient came to the hospital or community health center, and was used forever on subsequent visits. So the patient's medical record is only stored in one folder under one number. The advantage of this system is that clinical information can be sustainable because all data and information about the patient and the services provided are in a single folder. Thus, the KIUP as the main index of patients stored in the registration site and KIB given the patient will be very necessary. The disadvantage is that the registration service of patients who have visited or as an old patient will be longer than the SNS way. But this deficiency can be overcome by making two counters which are counter for new patient and old patient. For long patient counters it is divided into two more, for old patients carrying KIB and old patients who do not carry KIB.
3. SERIAL- UNIT NUMBERING SYSTEM Serial Unit Numbering System (SUNS) is a numbering system by merging serial systems and unit systems. Where every patient comes to visit the hospital or puskesmas is given a new number with a new medical record document. Then after the service is completed, based on the medical record number on the medical record document is searched in the KIUP to ensure that the patient has visited or not. If found in the KIUP it means that the patient has visited and has an old medical records document. Furthermore, long medical record documents are sought in filing, after new and old medical document records are found in one, and the benchmark medical record number is the old number. While the new number is given again to another patient. The advantages of this system is that service becomes faster because all patients are considered new patients. While the shortcomings are, the officers become more troublesome after the completion of service, clinical information becomes unsustainable.
FILLING SYSTEM Storage / Alloys (filling) is a system of record medical records in a special place for storage and retrieval (Retrieval) becomes easier and faster. Storage system there are 2 ways: 1. Centralization is the storage of a patient's medical records in a single uniform record of polyclinic visits (visits) as well as notes during an admitted patient (inpatient) stored in one place. Advantages : • Reduces duplication in maintenance and storage of medical record files • Reduce the amount of costs used for equipment and rooms • Working procedures and regulations on medical record keeping are easy to standardize • Allows increased work efficiency of storage personnel • Easy to apply unit record system (one patient one number) Deficiency : • Officers become more busy because they have to handle the outpatient and inpatient units • Hospitals should be able to provide extensive storage space • The patient reception site must be open for 24 hours
2. Decentralization is the storage between outpatient medical record files and separate hospitalization. Advantages : • Time efficiency so that patients get faster service • The workload carried out by officers is lighter Deficiency : • Duplication may occur in the storage of medical record files • Costs required for equipment and more room Theoretically the centralized system is better than the decentralized system, but it depends on the condition of the hospital, among others: • Limited human resources • Limited ability of hospital funds • Form of hospital buildings that are not possible
Form / storage model 2: Alphabetical Number 1. Alphabetical It is an alphabetical record-keeping system of patient names. This system is easier to learn but difficult in practice especially in large hospitals. This system can practically be run in service units that patients a little like the practice of doctors, health centers, BP. 2. Number It is a medical record keeping system based on the medical record number assigned to each patient. This system takes time to learn it but the results will be better in large hospitals and small hospitals. The storage system by number consists of: - Straight Numerical Filling System - Terminal Digit Filling System - Middle Digit Filling System
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