Reading a Budget Variance Report for Special Purpose

Reading a Budget Variance Report for Special Purpose Fund *Use keyboard arrows to view*

Budget Variance Report l l Financial statement generated monthly from People Soft General Ledger account balances Compares monthly and fiscal year-to-date activity to department budget by revenue/expense line items

Other Reports to Complement Budget Variance l Other reports, available in Vista Plus, provide transaction level detail in support of account balances on budget variance report l l l Monthly Accounts Payable Distribution Year-to-date Accounts Payable Distribution Gross Job Distribution Telephone detail available from Pinnacle If you or your staff do not currently have access to Vista Plus or Pinnacle please complete a service request

Shows budget compared to monthly and fiscal year-to-date revenues & expenses Reconciles to Monthly Accounts Payable Distribution Reconciles to Gross Distribution Report, Summary & Accruals Reconciles to Gross Distribution Report Reconciles to Year-to-Date Accounts Payable Distribution

Shows all Accounts Payable charges for current month

Shows all Accounts Payable charges year-to-date

Shows a summarized employee earnings and hours for current pay, month-todate, current-year-to-date and fiscal year-to-date Payroll earnings Net gross codes salary Total such as earnings gross regular, reflects sick, sum of net personal, Reflects gross plus vacation Jefferson benefit contribution choices to FICA through OPT program Reconciles to Budget such as Variance Employee FICA medical 6309 and dental coverage's and insurance Reconciles to Gross Job Distribution ** Summary and Accruals** Reconciles to Budget Variance Flex Benefits 6302

Represents current month’s earnings and Represents reverse of prior hours accrual to month’s earnings and hours Summarizes record expense accrual to record expense from month-to-date from last day of to last day of the last pay period column last pay period to last day of month Reconciles to previous Gross Job Distribution Reconciles total Salaries on Budget Variance Report Shows detailed month -to-date earnings and hours with accruals

Questions? l If you have a question about Budget Variance activity, please contact your accounting representative in the Controller’s Office to provide assistance.