RDA Test Train the Trainer Module 6 Identifying

RDA Test “Train the Trainer” Module 6: Identifying Families [Content as of Mar. 31, 2010] RDA Test Training: Content as of Mar. 31, 2010 -- Module 6

Scope of “family” • Definition (RDA 8. 1. 2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family” – Doesn’t include those corporate bodies using “family” or similar word in their names RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 2

Scope of “family” • Now considered creators, contributors, etc. – Important for archives, museums, and special collections – May supplement RDA with specialist manuals (e. g. , Describing archives : a content standard (DACS)) 3

General guidelines (RDA 8. 5) • Capitalization of name – see RDA appendix A. 2 • Numbers in name in found form • Accents in name as found; add if needed • Abbreviations in name – see RDA appendix B. 2 RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 4

Language and script • RDA 8. 4 • Name in the language and script in which it appears in the resource used for name – Alternative: a transliterated form as a substitute for or in addition to the found form • Other attributes in language and script prescribed in instructions • If no language or script prescribed, then in language/script preferred by the agency (0. 11. 2) RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 5

Sources of information • Preferred name: priority order (RDA 10. 2. 2. 2) – Preferred sources of information (RDA 2. 2. 2) in resources associated with the family – Other formal statements appearing in resources associated with the family – Other sources including reference sources • Other elements: generally, any source RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 6

Terminology • Name of the family = “word, character, or group of words and/or characters by which a family is known” • Preferred name – For current implementations = the form of name used when constructing the authorized access point • Variant name – For current implementations = the form of name used when constructing a variant access point RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 7

Elements covered in this module • Core if … • MARC 21 changes included in the above RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 8

Preferred name for the family • RDA 10. 2. 2. 2 • Choose the form most commonly known: – Surname or equivalent – Royal house, dynasty, clan, etc. • MARC for access point: X 00 3# $a RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 9

Type of family • RDA 10. 3 • Scope: categorization or generic descriptor for the type of family – Not a controlled vocabulary – Examples: “Family, ” “Clan, ” “Royal house, ” “Dynasty” RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 10

MARC for Type of family • Access point: added to the preferred name for the family • 376 field (authority format only): $a 100 3# $a Ingebretson (Family) 376 ## $a Family RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 11

Date associated with the family • RDA 10. 4 • Scope = “a significant date associated with a family” • Examples: – 1802 -1945 – 202 B. C. – 220 A. D. – 4 th– 9 th centuries RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 12

MARC for Date … family • Access point: added in subfield $d • 046 field (authority format only): $s, $t 046 ## $s 1925 $t 1979 100 3# $a Pahlavi (Dynasty : $d 1925 -1979) 376 ## $a Dynasty RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 13

Identifier for the family • RDA 10. 9 • Scope = “a character string uniquely associated with a family, or with a surrogate for a family (e. g. , an authority record), that serves to differentiate that family from other families” • Precede the identifier with indication of person or agency, etc. , responsible for assigning the identifier RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 14

MARC for Identifier for a family • In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number) • In authority records: – a record control number in field 001, 010, etc. – other identifiers in field 024 with first indicator “ 7” (ensure that source of code has been added to MARC list cited in subfield $2) RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 15

Core elements to distinguish • RDA 0. 6. 4: If elements are being recorded to distinguish the preferred name of one family from that of another, record the elements: – either as additions to the authorized access point representing the family [RDA Test], – as separate elements, or – as both RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 16

Place associated with the family • RDA 10. 5 • Scope = “place where a family resides or has resided or has some connection” • Core if needed to distinguish one family from another with the same name • In form as authorized access point (ch. 16) RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 17

MARC for Place … family • Access point: added in subfield $c • 370 field (authority format only): $c, $e, $f 046 ## $s 100 3# $a $c 370 ## $e 376 ## $a 1529 $t 1739 Nayak (Dynasty : $d 1529– 1739 : Madurai, India) Madurai, India Dynasty RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 18

Prominent member of the family • RDA 10. 6 • Scope = “a well-known individual who is a member of a family” • Core if needed to distinguish one person from another with the same name • In form of authorized access point (ch. 9) RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 19

MARC for Prominent … family • Access point: added in subfield $g • 376 field (authority format only): $b 100 3# $a Medici (Royal house : $g Medici, Lorenzo de’, 1449 -1492) 376 ## $a Royal house $b Medici, Lorenzo de’, 1449 -1942 RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 20

Current authority record practice now in RDA • Status of identification (RDA 8. 10) – MARC 008/33 • Undifferentiated name indicator (RDA 8. 11) – MARC 008/32 • Source consulted (RDA 8. 12) – MARC 670 • Cataloguer’s note (RDA 8. 13) – MARC 667 RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 21

MARC coding changes for RDA authority records • 008/10: value “z” (Other) • 040 $a ___ $b ___ $c ___ $e rda RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 22

MARC Authority 670 field • Agency decision for repeating in 670 field any element already recorded in a separate MARC field – Many of new MARC fields include “source” subfields RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 23

More information on authority format new fields • LC Network Development and MARC Standards Office site: http: //www. loc. gov/marc/authority/ecadhome. html • Training document #5 for LC’s proposed practice for the RDA Test Training: Content as of Mar. 31, 2010 -- Module 6 24