RDA Test Train the Trainer Module 3 Description

RDA Test “Train the Trainer” Module 3: Description of Manifestations and Items RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 [Content as of Mar. 31, 2010]

Pre-cataloging decision • “What am I cataloging? ” (RDA 1. 5) – Comprehensive description: the whole – Analytical description: a part or parts; some analytical descriptions are also comprehensive descriptions – Hierarchical description: the whole and parts together RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 2

New description needed? • Changes requiring a new description (RDA 1. 6) – new reasons: – Change in mode of issuance – Change in media type – Change in edition statement: serials and integrating resources – Re-basing of an integrating resource RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 3

Reproductions • Decision needed: – Catalog the reproduction (RDA not a change from AACR 2 as written but is a change from current U. S. practice), or – Catalog the original and give information about the reproduction (i. e. , continue current U. S. practice) RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 4

Basis for identifying the resource (RDA 2. 1) • Depends on type of description (comprehensive, etc. ) • Depends on mode of issuance • Depends on number of parts RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 5

Sources of information • Preferred source (not “chief source”) • Fewer categories for sources in RDA 2. 2: #1: Pages, leaves, etc. , or images of pages … #2: Moving images #3: All other resources – More than one preferred source – Other sources of information RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 6

ICP’s principle of representation • Transcribed information = “Take what you see” and “accept what you get” – general guideline at RDA 1. 7. 1: – Capitalization, punctuation, abbreviations, inaccuracies, symbols, numerals • Alternatives: – Follow in-house guidelines or preferred style manual – Accept data from scanning, downloading RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 7

Language and script (RDA 1. 4) • Listing of elements to be transcribed from resource in found language/script – Alternative: record transliteration – Optional addition: give found form + transliteration • Other elements in language/script preferred by the agency RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 8

Principle of representation • Appendix A for capitalization – Instructions for some specific situations – But alternatives (RDA 1. 7) possible • Appendix B for abbreviation – Found forms except for a few specific situations – But alternatives (RDA 1. 7) possible RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 9

Elements covered in this module • Core if … • Other elements if change from AACR 2 or from AACR 2 practice • MARC 21 changes included in above RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 10

Title proper • RDA 2. 3. 2 • Scope = “the chief name of a resource (i. e. , the title normally used when citing the resource)” • Sources: – Preferred source of information: RDA 2. 2. 2. 3 – If no title within the resource: RDA 2. 2. 4 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 11

Title proper transcription • General guidelines on titles: RDA 2. 2. 1 • Principle of representation: – Don’t correct errors for monographs = no more “[sic]” or “[i. e. , ____]” – give note to explain – Do correct errors for serials and integrating resources to have a stable title • Changes in title proper: RDA 2. 3. 2. 12 -2. 3. 2. 13 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 12

Examples: error in title proper Monograph: 245 $a Teusday’s tasks 246 $i Corrected title: $a Tuesday’s tasks Serial: 245 $a Zoology studies 246 $i Misspelled title on number 1: $a Zooology studies RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 13

Statement of responsibility relating to title proper • RDA 2. 4. 2 • Scope = “a statement associated with the title proper of a resource that relates to the identification and/or function of any persons, families, or corporate bodies responsible for the creation of, or contributing to the realization of, the intellectual or artistic content of the resource” • If more than one, only the first recorded is required RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 14

Statement of responsibility … title proper • Sources: RDA 2. 4. 2. 2 – Same source as title proper – Another source within the resource – Another source: RDA 2. 2. 4 • General guidelines: RDA 2. 4. 1 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 15

Statement of responsibility … title proper • Single statement naming more than one person, family, or corporate body – Transcribe as found (no longer the AACR 2 “rule of 3”) – Option: transcribe first name and give bracketed summary about information not transcribed • Related action: how many access points for those persons, families, bodies RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 16

Statement of responsibility example 245 $a … / $c by Susan Brown, Melanie Carlson, Stephen Lindell, Kevin Ott, and Janet Wilson. Or, if option applied: 245 $a … / $c by Susan Brown [and four others] (no longer “[et al. ]”) RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 17

Information in statements of responsibility • RDA 2. 4. 1. 4: transcribe as found; do not omit: – titles of nobility, address, honour, etc. – initials of societies, dates of founding, mottoes, etc. – but, an option to abridge a statement of responsibility if essential information not lost RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 18

Designation of edition and … named revision of an edition • RDA 2. 5. 2 and 2. 5. 6 • Scope of Designation of edition = “a word, character, or group of words and/or characters, identifying the edition to which a resource belongs” • Scope of Designation of a named revision … = “a word, character, or group of words and/or characters, identifying a particular revision of a named edition” RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 19

Designation of edition and … named revision of an edition • Sources for Designation of edition: – Same source as title proper – Another source within the resource – Another source: RDA 2. 2. 4 • Sources for Named revision …: – Same source as Designation of edition – Another source within the resource – Another source: RDA 2. 2. 4 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 20

Designation of edition and … named revision of an edition • Transcribe as found: do not abbreviate or convert numerals 250 $a Third revised edition 250 $a 2 nd enlarged ed. , revised RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 21

Music presentation statements • Transcribe as edition statements – Not in 254 fields – Can now include statement(s) of responsibility 250 $a Piano/vocal score 250 $a Vocal score / $b arrangement by Otto Singer RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 22

Numbering of serials: for first or only sequence • Numeric and/or alphabetic designation of first issue or part of sequence – RDA 2. 6. 2 • Chronological designation of first issue or part of sequence – RDA 2. 6. 3 • Numeric … of last issue or part of sequence – RDA 2. 6. 4 • Chronological … of last issue or part of sequence – RDA 2. 6. 5 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 23

Numbering of serials • Sources: – the source on the first/last issue or part of that sequence that bears the title proper – another source within the first/last issue or part of that sequence – one of the other sources of information specified under 2. 2. 4 • Can give numbering as formatted field (MARC 362 0#) or as an unformatted note (MARC 362 1#) RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 24

Numbering of serials • General guidelines (2. 6. 1): – Transcribe terms and months as on the resource – Record numerals according to policy of agency • Alternative: record numerals as found on the resource 362 0# $a Volume X, number 1362 0# $a January 2010 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 25

Date of production • • RDA 2. 7. 6 For a resource in unpublished form Supply a probable date whenever possible See “Date of publication” slide for changes about supplied dates • In MARC 260 $c RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 26

Place of publication • RDA 2. 8. 2 • If more than one, only the first recorded is required – no “home country” provision • Supply a probable place whenever possible RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 27

Supplying place • Known local place [Toronto] • Probable local place [Munich? ] [Göteborg? , Sweden] • Known country, state, etc. [Canada] • Probable country, state, etc. [Spain? ] RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 28

Place of publication 1) If no probable place, give “[Place of publication not identified]” – not “[S. l. ]” 2) Do not supply higher jurisdiction for found local place 3) Do not correct fictitious or incorrect information; make a note to explain • In MARC 260 $a RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 29

Examples: place of publication 260 $a London On resource: London -- New York -- Boston 260 $a Red Oak [Iowa] $a [Place of publication not identified] 260 500 $a Minneapolis $a Actually published in St. Paul RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 30

Publisher’s name • RDA 2. 8. 4 • If more than one, only the first recorded is required • Do not shorten the form of name -- can omit corporate hierarchy • If no publisher identified, give “[publisher not identified]” – not “[s. n. ]” • In MARC 260 $b RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 31

Examples: publisher’s name 260 $b J. J. Wilson Publishing Company not: 260 $b Wilson Pub. Co. 260 $b Humanities Association, Renaissance Literature Section on source: Humanities Association, Literature Division, Renaissance Literature Section 260 $a Denver : $b Pilkington Pub. Co. on source: Denver -- Pilkington Pub. Co. Houston -- Davidson Publishers $b [publisher not identified] RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 32

Date of publication • RDA 2. 8. 6 • If no publication date on resource, supply a probable date whenever possible • If no probable date (very rare) for singlepart monographs, give “[date of publication not identified]” • In MARC 260 $c RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 33

Supplying dates – 5 categories in RDA 1. 9 1) Actual year known 260 $c [2010] 2) Either one of two consecutive years 260 $c [2009 or 2010] 3) Probable year 260 $c [2010? ] RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 34

Supplying dates – 5 categories in RDA 1. 9 4) Probable range of years (“between ___ and ___? ”) 260 $c [between 2008 and 2010? ] 5) Earliest and/or latest possible date known (“not before, ” “not after, ” or “between ___ and ___”) 260 $c [not before January 15, 2010] [Note: No longer using “ca. ” (approximately) with year] RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 35

Multipart monographs, serials, and integrating resources • RDA 2. 8. 6. 5 • Give beginning and ending dates of publication if have first/last issue, part, or iteration 260 $c 2001 -2009. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 36

Multipart monographs, serials, and integrating resources – RDA 2. 8. 6. 5 • If the first and/or last issue, part, or iteration is not available, supply an approximate date or dates of publication 260 $c 1998 -[2010? ] • If date or dates cannot be approximated, don’t record date(s) of publication – do not give “[date of publication not identified]” RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 37

Place of distribution • RDA 2. 9. 2 • For a published resource if place of publication not identified and distribution information is on resource • If more than one, only the first recorded is required RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 38

Place of distribution • Supply a probable place whenever possible: see Place of publication slides • If no probable place, give “[Place of distribution not identified]” – not “[s. l. ]” • In MARC 260 repeated $a -- cannot explicitly identify as distribution information RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 39

Examples: place of distribution 260 $a [Place of publication not identified] : $b ABC Publishers ; $a Seattle, $c 2009. On source: ABC Publishers, 2009 Distributed by Iverson Company, Seattle $a [Place of publication not identified] : $b Sherman & Brothers, Inc. ; $a [Australia], $c 2010. On source: Sherman & Brothers, Inc. , 2010 Distributed in Australia by Goodman Ltd. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 40

Distributor’s name • RDA 2. 9. 4 • For a published resource if publisher not identified and distribution information is on resource • If more than one, only the first recorded is required RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 41

Distributor’s name • Do not shorten the form of name – can omit corporate hierarchy • In MARC 260 repeated $b – can add designation of function, e. g. , “[distributor]” RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 42

Examples: distributor’s name 260 $a Chicago : $b [publisher not identified] : $b RD Distributors, $c 2009. On title page: Chicago, 2009 On title page verso: RD Distributors, Evanston $a [Place of publication not identified] : $b [publisher not identified] ; $a Boston : $b KL, Inc. [distributor], $c 2010. On jewel box: Published in 2010 and distributed by KL, Inc. in Boston and Ottawa. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 43

Date of distribution • 2. 9. 6 • For a published resource if date of publication not identified (very rare) and distribution information is on resource • Supply a probable date whenever possible • See Date of publication slide for changes about supplied dates • In MARC 260 $c preceded by a comma -- cannot explicitly identify as distribution information RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 44

Examples: date of distribution 260 $a Omaha, Nebraska : $b Means Pub. Co. , $c [date of publication not identified], 2009. On title page: Means Pub. Co. , Omaha, Nebraska On title page verso: 2009 distribution 260 $a [United States] : $b Rand Mc. Nally, $c [date of publication not identified], 2010. On map panel: Published by Rand Mc. Nally; distributed in the U. S. by WM Services, 2010. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 45

Place of manufacture • RDA 2. 10. 2 • For a published resource if neither place of publication nor place of distribution identified and manufacture information is on resource • If more than one, only the first recorded is required RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 46

Place of manufacture • Supply a probable place whenever possible – see Place of publication slides • If no probable place, give “[Place of manufacture not identified]” – not “[s. l. ]” • In MARC 260 $e RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 47

Example: place of manufacture 260 $a [Place of publication not identified] : $b International Group, $c 2009 $e (New York) On source: Published 2009 by the International Group; 2009 printing, Johnson Graphics, New York and Buenos Aires. No distribution information available. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 48

Manufacturer’s name • 2. 10. 4 • For a published resource if neither publisher nor distributor identified and manufacture information is on resource • If more than one, only the first recorded is required • Do not shorten the form of name -- can omit corporate hierarchy • In MARC 260 $f RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 49

Example: manufacturer’s name 260 $a Boston : $b [publisher not identified], $c 2010 $f (Kinsey Printing Company) On score: Published in Boston, 2010; Cambridge -- Kinsey Printing Company No distribution information $a [Place of publication not identified] : $b [publisher not identified], $c 2009 $e (Arlington, VA : $f B. Ross Printing) On photograph: Published 2009; printed by B. Ross Printing (Arlington, VA), May 2009 No distribution information RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 50

Date of manufacture • RDA 2. 10. 6 • For a published resource if neither date of publication, date of distribution, nor copyright date identified (very rare) and manufacture information is on resource • See “Date of publication” slide for changes about supplied dates • Only the date (e. g. , not “ 2009 printing”) • In MARC 260 $g RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 51

Examples: date of manufacture 260 $a Tampa : $b Garrison Publishers, $c [date of publication not identified] $g (2010) On source: Garrison Publishers, Tampa; 2010 Printing No distribution or copyright date 260 $a [Place of publication not identified] : $b [publisher not identified], $c [date of publication not identified] $e (London $f ZZZ Printers, $g 2009) On source: Printed for distribution in Western Europe by ZZZ Printers (London, Zurich, and Vienna) in 2009. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 52

Copyright date • RDA 2. 11 • If neither date of publication nor date of distribution identified • Precede by copyright symbol (©), phonogram symbol ( ), or words “copyright” or “phonogram” if the symbol cannot be reproduced • In MARC 260 $c (not MARC 542) RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 53

Examples: copyright date 260 $a [Des Moines? ] : $b Iowa Department of Transportation, $c [date of publication not identified], © 2009. On source: Published by Iowa Department of Transportation, © 2009, 2010 printing No distribution information $a Chicago : $b ELC Publishers, $c [date of publication not identified], 2010. On disc label: ELC Publishers, Chicago, 2010 No distribution information RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 54

Title proper of series and … of subseries • RDA 2. 12. 2 and 2. 10 • Scope of Title proper of series = “the chief name of a series (i. e. , the title normally used when citing the series)” • Scope of Title proper of subseries = “chief name of a subseries (i. e. , the title normally used when citing the subseries)” RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 55

Title proper of series and … of subseries • Sources for both elements: – the series title page – another source within the resource itself (see RDA 2. 2. 2) – one of the other sources of information specified under 2. 2. 4 • Basic instructions on recording titles in RDA 2. 3. 1 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 56

Numbering within series and … within subseries • RDA 2. 12. 9 and 2. 17 • Scope of Numbering within series = “a designation of the sequencing of a part or parts within a series” • Scope of Numbering within subseries = “a designation of the sequencing of a part or parts within a subseries” RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 57

Numbering within series and … within subseries • Source: any source within the resource • Guidelines are generally the same as those for Numbering of serials (slide 25) 490 $a … $v volume 32 490 $a … $v Band LXXXVIII RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 58

Identifier for the manifestation • RDA 2. 14 • Scope = “a character string associated with a manifestation that serves to differentiate that manifestation from other manifestations” • If there is more than one identifier for the manifestation, prefer an internationally recognized identifier, if applicable. RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 59

Identifier for the manifestation • Categories of identifiers: – ISBN, ISSN, and others registered based on internationally recognized schemes – those assigned by publishers, distributors, government agencies, clearing houses, etc. , based on internal schemes – “fingerprints” (i. e. , identifiers constructed by combining groups of characters from specified pages of a printed resource) – music publisher numbers and plate numbers – not URLS (RDA 4. 6) RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 60

Examples: Identifier for the manifestation 020 ## $a 9789070002343 022 ## $a 0046 -225 X 024 2# $a M 705015058 028 22 $a H. 32. 610 $b A. Leduc 086 0# $a I 19. 16: 818 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 61

Carrier type • RDA 3. 3 • Scope = “a categorization reflecting the format of the storage medium and housing of a carrier in combination with the type of intermediation device required to view, play, run, etc. , the content of a resource” RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 62

Carrier type controlled vocabulary • Use one or more of the terms in RDA 3. 3. 1. 3 – Alternative: predominant or most substantial content • One of the three elements developed with ONIX community to replace the GMD – Can be included in templates with other elements • Don’t confuse with Extent: some terms in common RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 63

MARC for Carrier type • MARC field 338 $a: carrier type term $2: if term in $a is from RDA 3. 3, give “marccarrier” $3: carrier type materials specified - give if appropriate – can repeat field or can repeat subfield $a if all terms are from vocabulary in subfield $2 RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 64

Extent • RDA 3. 4 • Scope = “the number and type of units and/or subunits making up a resource” – Unit = a physical or logical constituent of a resource (e. g. , a volume) – Subunit = a physical or logical subdivision of a unit (e. g. , a page of a volume) • Core if the resource is complete or if the total extent is known RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 65

Recording Extent • No abbreviations for terms, e. g. , : “pages, ” “volumes” • Use “approximately” (not “ca. ”) and “that is” (not “i. e. ”) • Use “unnumbered” rather than square brackets enclosing the numeral RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 66

Recording Extent • Changes in vocabulary from AACR 2, e. g. : – “study score, ” not “close score” or “miniature score” – “computer disc” for both “computer disk” and “computer optical disc” – “sheet, ” not “broadside” • MARC 300 subfield $a RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 67

Extent and Carrier type examples Book: 300 $a 123 pages, 28 unnumbered pages 338 $a volume $2 marccarrier Music CD: 300 $a 1 audio disc 338 $a audio disc $2 marccarrier DVD: 300 $a 1 DVD 338 $a video disc $2 marccarrier RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 68

Extent and Carrier type examples Online PDF: 300 $a 1 online resource (39 pages) 338 $a online resource $2 marccarrier Score: 300 $a 1 vocal score (xii, 300 pages) 338 $a volume $2 marccarrier Map: 300 $a 1 map 338 $a sheet $2 marccarrier RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 69

Extent and Carrier type examples Printed textual serial not yet complete: No 300 field 338 $a volume $2 marccarrier Website (with maps, text, and photographs): 300 $a 1 online resource 338 $a online resource $2 marccarrier RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 70

Other changes from AACR 2 • Parallel elements for all attributes in RDA chapter 2 • Supply other title information only for cartographic resources and moving image trailers • No abbreviations in MARC 300 $b • Give carrier description characteristics even if “normal” or “standard” (e. g. , width of sound track film) • Can give ISSN for both main series and subseries RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 71

MARC coding changes for RDA bibliographic records • Leader/18: value “i” (ISBD) if using ISBD punctuation • 040 $a ____ $b eng $c ____ $e rda RDA Test Training: Content as of Mar. 31, 2010 -- Module 3 72