RDA refresher training at LC Overview core elements

RDA refresher training at LC Overview, core elements, reminders, and changes: sessions former testers Judith A. Kuhagen Policy and Standards Division October 2011 RDA at LC 2011 -- Module A

RDA: no prescribed implementation scenario ¢ Goal: well-labeled metadata that can be searched, indexed, displayed, etc. , as needed by users in a linked-data environment l RDA elements and vocabularies at http: //metadataregistry. org/ l See document R-7 for illustrations of just three of the possible scenarios RDA at LC 2011 -- Module A 2

LC’s implementation scenario ¢ For now, still using MARC format in an ILS to create bibliographic and authority records Many parts of the records will “look the same” as the same parts in AACR 2 records l Important that we’re adding more labeled attributes and relationships in our bibliographic and authority data both for users now and in the future l Transition/bridge to the future. . . l RDA at LC 2011 -- Module A 3

LC policy changes after US RDA Test Document R-1: core elements for LC; changes from Test highlighted ¢ Document R-2: changes in policy, including options and alternatives ¢ Document R-3: revised LCPSs for RDA instructions on authorized access points; details of other policy changes in modules (updated LCPSs in RDA Toolkit in November 2011) ¢ RDA at LC 2011 -- Module A 4

Levels of cataloging: LC policy ¢ Core level -- as appropriate ¢ Minimal level -- now possible (LC change from Test policy) l Remember: do not code as “pcc” in MARC 042 field RDA at LC 2011 -- Module A 5

Using existing records: LC policies – more RDA records ¢ AACR 2 or RDA: when to change or keep the descriptive conventions on imported records l Keep as AACR 2; convert to RDA; keep as RDA ¢ Checklist: converting an AACR 2 record to RDA Checklist: using an imported RDA record ¢ See document R-4 ¢ RDA at LC 2011 -- Module A 6

Manifestations: RDA ch. 1 -4 ¢ Ch. 1 = general guidelines ¢ Ch. 2 = identifying manifestations and items (user task = identify) ¢ Ch. 3 = describing carriers (user task = select and sometimes identify) ¢ Ch. 4 = providing acquisition and access information (user task = obtain) RDA at LC 2011 -- Module A 7

Module A: Manifestations Chapter 1: General Guidelines RDA at LC 2011 -- Module A

Language and script - RDA 1. 4 Listing of elements to be transcribed from resource in found language/script l Alternative: give found form + romanization = U. S. current practice for some languages ¢ Recorded elements (e. g. , extent) in English ¢ Adding information within an element: generally match language/script of element ¢ Supplied elements: generally in English ¢ RDA at LC 2011 -- Module A 9

ICP’s representation principle ¢ General guideline at RDA 1. 7. 1 addresses transcription of what is on the resource: Capitalization: adjust per appendix A l Punctuation, abbreviations, inaccuracies, symbols, initials, numbering: generally follow what is on source l RDA at LC 2011 -- Module A 10

ICP’s representation principle ¢ But…alternatives in RDA 1. 7. 1 for transcribed information can be summarized as “Take what you see” and “Accept what you get” l ¢ LC policy for alternatives: cataloger judgment Recorded elements = may adjust what is on resource RDA at LC 2011 -- Module A 11

“What am I cataloging” in FRBR context ¢ It’s the manifestation! ¢ But, MARC bibliographic record includes information also about work and expression (and sometimes item) ¢ So, different RDA chapters for elements given in fields 100 -787 RDA at LC 2011 -- Module A 12

MARC bibliographic record and FRBR Group 1: summary 1 XX/240 = work, expression 245 -260, 490 = manifestation 300 = expression, manifestation other 3 XX = work, expression, manifestation 5 XX = work, expression, manifestation 700 -730 = work, expression 760 -787 = work, expression, manifestation 8 XX = work, expression [& manifestation] RDA at LC 2011 -- Module A 13

Module A: Manifestations Chapter 2: Identifying manifestations and items User task = identify RDA at LC 2011 -- Module A

Search: record found; new description needed? ¢ Changes requiring a new description (RDA 1. 6) – new reasons: Change in mode of issuance: all resources l Change in media type: all resources l Change in edition statement: serials and integrating resources l Re-basing of an updating loose-leaf l RDA at LC 2011 -- Module A 15

“Reproductions” ¢ Includes reprints, facsimiles, republications in a different carrier, etc. ¢ Catalog the reproduction when making separate records Different from U. S. AACR 2 practice for reproductions in a different carrier l Give information about the original as a related resource (see module F) l RDA at LC 2011 -- Module A 16

Sources of information ¢ Preferred source: source of title proper ¢ More eligible sources for information In general, whole resource with sources in priority order l Then any other source l ¢ Fewer categories for sources (RDA 2. 2): #1: Pages, leaves, etc. , or images of pages … #2: Moving images #3: All other resources RDA at LC 2011 -- Module A 17

Pages, leaves, etc. , images of pages, leaves, etc. ¢ RDA 2. 2 priority order: Title page, title sheet, etc. (or image. . . ) l Cover (or image. . . ) l Caption (or image. . . ) l Masthead (or image. . . ) l Colophon (or image. . . ) l RDA at LC 2011 -- Module A 18

Pages, leaves, etc. , images of pages, leaves, etc. ¢ ¢ Apply alternative to use an eye-readable label for digital resources (LC) Exception for early-printed resources has different priority order of sources If none of those sources in resource, a source in resource with title If no source with title, then for preferred source use a source with information formally presented RDA at LC 2011 -- Module A 19

Resource issued in more than one part (2. 1. 2. 3) a. If sequentially numbered, lowest numbered issue or part available b. If unnumbered or not sequentially numbered, issue or part with earliest date of issue c. -d. If concept of sequential numbering not appropriate (e. g. , a kit), resource as a whole; if not possible, generally determine main part RDA at LC 2011 -- Module A 20

Moving-image resources ¢ RDA 2. 2. 2. 3 priority order: Title frame(s) or title screen(s) with alternative to use a label. . . l If no title frame/screen, then either a label or embedded metadata in textual form containing a title l If none of three sources in the resource, then for preferred source use a source with information formally presented l RDA at LC 2011 -- Module A 21

Other resources: RDA 2. 2. 2. 4 ¢ ¢ ¢ Label bearing a title that is permanently printed on or affixed to the resource, excluding accompanying textual material or a container or Embedded metadata in textual form containing a title If neither source present, then for preferred source use a source with information formally presented RDA at LC 2011 -- Module A 22

Other sources of information ¢ RDA 2. 2. 4: if no source in resource has information, use (in priority order): accompanying material (e. g. , a leaflet, an "about" file) l a container that is not issued as part of the resource itself (e. g. , a box, case made by the owner) l other published descriptions of the resource l any other available source (e. g. , a reference source) l RDA at LC 2011 -- Module A 23

“Identifying”elements in ch. 2 ¢ Sources: any source Exception: other title information from same source as title proper l Square brackets if not on resource l ¢ Most elements transcribed; elements recorded: Numerals in numbering of serials and for series; dates of production, publication, distribution, manufacture; copyright date l Some alternatives for early printed resources l RDA at LC 2011 -- Module A 24

Title proper, parallel title, other title information (RDA 2. 3. 1 -RDA 2. 3. 4) If no collective title, no instruction to record only title proper of the “main” resource ¢ Don’t correct errors in titles proper of monographs ¢ Parallel titles proper = LC: generally, all ¢ Other title information = LC: generally, all ¢ RDA at LC 2011 -- Module A 25

Earlier title proper (RDA 2. 3. 7) ¢ Earlier title proper: l For integrating resource (MARC 247) l Also for multipart monograph and serial if existing description not based on first issue/part and if not recataloging (MARC 246) (LC policy; not in RDA) RDA at LC 2011 -- Module A 26

Statement of responsibility; Edition statement ¢ Statement of responsibility (RDA 2. 4): LC: generally do not delete information or apply alternative to use “[and ___ others]” l LC: give first statement for all resources (change for serials - more than CSR requires) l ¢ Music presentation statement as edition statement (RDA 2. 5) RDA at LC 2011 -- Module A 27

Publication, etc. , statements ¢ Core = First place/publisher -- no “home country” provision for place of publication, etc. , and publisher ¢ LC: also give current place/publisher if different in repeated MARC 260 field ¢ Do not supply higher jurisdiction and do not correct fictitious information ¢ Production statements: scope = unpublished resources (online resources are published) RDA at LC 2011 -- Module A 28

Publication, etc. , statements ¢ Place of publication and Date of publication: LC = supply probable place (RDA 2. 8. 2. 6) and probable date (RDA 1. 9) whenever possible ¢ LC: If record “[Place of publication not identified]” and/or “[date of publication not identified], ” then give as complete a distribution or manufacture statement as possible RDA at LC 2011 -- Module A 29

Publication, etc. , statements ¢ LC: In name of publisher, manufacturer, etc. , generally do not omit corporate hierarchy ¢ MARC 264 field to be implemented in future: 2 nd indicator will indicate role of entity: 0 = production l 1 = publication l 2 = distribution l 3 = manufacture l RDA at LC 2011 -- Module A 30

Dates ¢ LC: If no probable publication dates for multipart monographs and serials, do not give “[date of publication not identified]” ¢ LC change from Test policy: give copyright date only if date of publication and date of distribution not available l Future: give date of copyright in separate field 264 #4 $c © 2011 RDA at LC 2011 -- Module A 31

Numbering; Series ¢ LC: Numbering for serials, series, and subseries: transcribe terms as found, retain roman numerals, convert words for numerals to the numerals ¢ LC: ISSN for series and subseries: give both if present (RDA 2. 12. 8; RDA 2. 16. 8) RDA at LC 2011 -- Module A 32

Source of title ¢ Note for source of title (RDA 2. 20. 2. 3): l LC for serials: always give l Resources with pages, etc. , or images of pages, etc. , and moving image resources: give if not the preferred source l All other resources: always give RDA at LC 2011 -- Module A 33

Changes over time ¢ Changes over time in multipart monographs and serials not requiring a new description: l ¢ LC: cataloger judgment to give specific information or a general note Changes over time in integrating resources: redo the description l LC: cataloger judgment to give specific information or a general note RDA at LC 2011 -- Module A 34

Basis of description note (RDA 2. 20. 13) ¢ Note on issue or part (multipart monographs and serials) or iteration (integrating resource) used as basis of description: okay to use “Description based on” (wording in examples is not prescriptive) ¢ Always give date of viewing an online resource RDA at LC 2011 -- Module A 35

Module A: Manifestations Chapter 3: Describing carriers User tasks = select; sometimes identify RDA at LC 2011 -- Module A

Media and carrier types ¢ Media type = “general type of intermediation device required to view, play, run, etc. , the content of a resource” ¢ Carrier type = “format of the storage medium and housing of a carrier in combination with the type of intermediation device required. . . ” RDA at LC 2011 -- Module A 37

Media and carrier types ¢ Closed vocabularies in RDA 3. 2 and RDA 3. 3 l If information unknown, give “unspecified” l If none of terms apply, give “other” and notify PSD RDA at LC 2011 -- Module A 38

Media and carrier types ¢ LC templates and macros have terms in subfield $a and “rda___” in $2 in MARC fields 337 and 338 LC: if want to give more than one term, repeat the field rather than repeat subfield $a l LC: cataloger judgment to use subfield $3 l LC: accept subfield $b [code for term] if already in record but add subfield $a (e. g. , “ 338 $b n” in record -- add “$a unmediated”) l RDA at LC 2011 -- Module A 39

Media and carrier types ¢ LC: Resources with more than one carrier type: pick one as predominant; treat others as accompanying material: In MARC 300 $e, or l As repeated MARC 300 field, or l In MARC 500 note l RDA at LC 2011 -- Module A 40

Extent (RDA 3. 4) ¢ Extent not core unless resource complete or know extent for incomplete resources ¢ LC: Holdings for not-analyzed multipart monographs only in item records (not in MARC 300 $a) ¢ LC change from Test for ceased serials: give extent (or just the term if don’t know number of units) RDA at LC 2011 -- Module A 41

Dimensions (RDA 3. 5) ¢ LC: Dimensions not given for serials ¢ LC: Use inches for discs and all audio carriers (not centimeters) ¢ Full stop after “cm” at end of MARC 300 field only if MARC 490 field in record (ISBD change; RDA doesn’t specify display) RDA at LC 2011 -- Module A 42

Cartographic resources; Carrier characteristics changes ¢ Cartographic resources Layout (RDA 3. 11) l Digital file characteristics (RDA 3. 19) l ¢ Note on changes in carrier characteristics (RDA 3. 22. 6) if characteristics vary but not enough to make a new description RDA at LC 2011 -- Module A 43

Module A: Manifestations Chapter 4: Providing access and acquisition information User task = obtain RDA at LC 2011 -- Module A

Terms of availability; URLs ¢ LC policy for terms of availability: generally, do not give prices or availability information except for rental music materials ¢ URLs: Generally give all for a resource l See LCPS 4. 6. 1. 4 for changes in URIs l RDA at LC 2011 -- Module A 45

Review ¢ Exercises #1 -#2 for manifestations: l ¢ Context: creating a new RDA record or using an existing RDA record Questions on identifying manifestations? RDA at LC 2011 -- Module A 46