RDA CJK Materials Workshop Session 3 Copy Cataloging

RDA & CJK Materials Workshop Session 3 — Copy Cataloging: Policies and issues Prepared by Jai-hsya Tsao, Shi Deng

Copy Cataloging Policies and issues • OCLC Policy Statement • Local Policy on Copy Cataloging – LC Copy Cataloging Decisions – Institutions implemented RDA – Institutions not implemented RDA yet • PCC Hybrid Record Policy • Workflow, training, cataloging aids • Q&A

OCLC Policy Statement (1) http: //www. oclc. org/us/en/rda/policy. htm Copy Cataloging • All except Continuing Resources: NOT to edit a full-level master record to change it from one set of rules to another. – NOT to edit from RDA to AACR 2 – NOT to edit from AACR 2 to RDA – OK to LOCALLY change from one to another • Continuing Resources: – OK to change from AACR 2 to RDA, but not to change it back to AACR 2 • Non-AACR 2/RDA: edit to either code

OCLC Policy Statement (2) http: //www. oclc. org/us/en/rda/policy. htm Upgrade minimal-level or less than minimal-level record • OK to change from AACR 2 to RDA, but not to change it back to AACR 2 Original cataloging: • May contribute original cataloging either using AACR 2 or RDA code • No duplicate or parallel record for record already created according to either code

RDA record with missing elements OCLC 694282642 Rec stat n Type a BLvl m Desc i 010 040 066 020 042 050 00 ELvl Form Cont Ills a Entered 20101223 Srce Audn j Conf 0 Biog GPub Lit. F 1 Fest 0 Dt. St s 2008427891 DLC ǂe rda ǂb eng ǂc DLC ǂc $1 7540654260 9787540654269 pcc PZ 10. 831. L 5863 ǂb Y 8 2004 Replaced 20101225101444. 8 Ctrl Lang chi MRec Ctry cc Indx 0 Dates 2004 ,

100 245 246 250 260 300 1 1 10 10 30 刘婧, ǂd 1985 Liu, Jing, ǂd 1985宇宙岛学校 = ǂb Yuzhoudaoxuexiao / ǂc 刘婧著. Yu zhou dao xue xiao = ǂb Yuzhoudaoxuexiao / ǂc Liu jing. Yuzhoudaoxuexiao 第 1版. Di 1 ban. 广州市 : ǂb 广东教育出版社, ǂc 2004. Guangzhou Shi : ǂb Guang dong jiao yu chu ban she, ǂc 2004. 133 pages : ǂb illustrations ; ǂc 21 cm. 490 0 魔域奇遇丛书 490 0 Mo yu qi yu cong shu No 336, 337 (optional) & 338

LC’s Policy/Practices • Starting Jan. 2012 • What to copy to RDA (Textual Mono. ) – AACR 2 copy to stay AACR 2: OCLC full or fuller level + LC internal Z-Processor records – RDA copy to stay RDA – AACR 2 copy to RDA: OCLC less than full, language record not English • Procedures on Converting AACR 2 to RDA

Individual Institution’s Local policy/Practices • Accept an OCLC master record as is. No attempt to change the record according to the other code. E. g. Columbia, UCSD, and Chicago. • No change to the master record but LOCALLY edit or derive an IR by following one code only. E. g. All the Brigham Young’s IR are RDA record.

Master record OCLC 28646931 Rec stat c Entered 19930818 Type a ELvl I Srce Audn BLvl m Form Conf 0 Biog Cont b GPub Lit. F 0 Desc a Ills ab Fest 0 Dt. St s Replaced 20110414120354. 6 Ctrl Lang chi MRec Ctry si Indx 0 Dates 1962 010 63002063 040 DLC ǂc OUN ǂd COO ǂd OCL ǂd HMY ǂd UBY 066 ǂc $1 043 a-my--050 04 DS 598. N 4 ǂb Y 4 1962 090 ǂb 049 CGUA , No ǂe rda

100 1 顏清湟. 100 1 Yan, Qinghuang. 245 10 森美蘭史 / ǂc 顏清湟著 = A history of Negri Sembilan / by Yen Ching Hwang. 245 10 Senmeilan shi / ǂc Yan Qinghuang zhu = A history of Negri Sembilan / by Yen Ching Hwang. 246 31 History of Negri Sembilan 260 星洲 : ǂb 星洲世界書局 = The World Book Co, Ltd. , ǂc 1962. 260 Xingzhou : ǂb Xingzhou shi jie shu ju = The World Book Co, Ltd. , ǂc 1962. 300 490 1 223 p. : ǂb ill. , map ; ǂc 22 cm. 馬來亞分州史叢書 Malaiya fen zhou shi cong shu 504 Includes bibliographical references: (p. 217 -220)

UBY’s RDA record • • • OCLC 712650073 Rec stat c Entered 20110414 Type a ELvl K Srce Audn BLvl m Form Conf 0 Biog Cont b GPub Lit. F 0 • Desc i • 010 • • 040 Ills ab Fest 0 Dt. St s Replaced 20120118113258. 6 Ctrl Lang chi MRec Ctry si Indx 0 Dates 1962 63002063 DLC ǂc UBY ǂd COO ǂd OCL ǂd HMY ǂd UBY 066 ǂc $1 043 a-my--050 04 DS 598. N 4 ǂb Y 4 1962 079 ocm 28646931 090 ǂb 049 UBYA ǂe rda ,

100 1 顏清湟, ǂe author. 100 1 Yan, Qinghuang, ǂe author. 245 10 森美蘭史 / ǂc 顏清湟著 = A history of Negri Sembilan / by Yen Ching Hwang. 245 10 Senmeilan shi / ǂc Yan Qinghuang zhu = A history of Negri Sembilan / by Yen Ching Hwang. 246 31 History of Negri Sembilan 260 星洲 : ǂb 星洲世界書局 = The World Book Co, Ltd. , ǂc 1962. 260 Xingzhou : ǂb Xingzhou shi jie shu ju = The World Book Co, Ltd. , ǂc 1962. 300 336 337 338 illustrations, map ; ǂc 22 cm. text ǂ2 rdacontent unmediated ǂ2 rdamedia volume ǂ2 rdacarrier 223 pages : ǂb 490 1 馬來亞分州史叢書 Malaiya fen zhou shi cong shu 504 Includes bibliographical references: (pages 217 -220).

Report on the PCC Task Group Hybrid Bibliographic Records (1) http: //www. loc. gov/catdir/pcc/Hybrid-Report-Sept 2011. pdf • General guidelines for the general cataloging public to manage the maintenance of bibliographic records during the transition period from AACR 2 to RDA. The transition period is scheduled to end some time during the first quarter of 2013. PCC Day One for RDA Bibliographic Records will vary from library to library.

Report on the PCC Task Group Hybrid Bibliographic Records (2) http: //www. loc. gov/catdir/pcc/Hybrid-Report-Sept 2011. pdf • 6 specific guides for PCC work on RDA and AACR 2 records for monographic, continuing and integrating resources – – – Enhancing Enhancing records and and and editing editing RDA monograph records non-RDA monograph records RDA serial records non-RDA serial records RDA integrating resource records non-RDA integrating resource

Report on the PCC Task Group Hybrid Bibliographic Records (3) http: //www. loc. gov/catdir/pcc/Hybrid-Report-Sept-2011. pdf • Hybrid bib. Record might have headings reflecting one set of rules and bibliographic description a different set of rules (RDA headings but AACR 2 description); or adding MARC 21 RDA elements to existing AACR 2 records (E. g. adding 336, 337, 338 or relationship designators to AACR 2 records) • Not remove valid AACR 2 elements or valid RDA elements when enhancing records (not redescribing) • If record is not wrong, leave it alone

AACRII record with RDA elements (1) OCLC 754846527 Rec stat c Entered 20110927 Type a ELvl I Srce d BLvl m Form Conf 0 Cont GPub Desc a 040 066 020 050 100 1 Replaced 20111004230848. 7 Audn Ctrl Lang chi Biog MRec Ctry ch Lit. F 0 Indx 0 Ills a Fest 0 Dt. St s ZQP ǂc ZQP ǂd WAU ǂc $1 9789862167304 (pbk. ) : ǂc $22. 50 9862167300 4 DS 799. 24 ǂb. Z 436 2011 Dates 2011 No ǂe rda 趙星, ǂd 1986 - ǂe author. 100 1 Zhao, Xing, ǂd 1986 - ǂe author. 245 1 0 從北京到台灣 : ǂb 這麽近, 那麽遠 / ǂc 趙星著. . ,

AACRII record with RDA elements (2) 245 1 0 Zhao 250 260 gong Cong Beijing dao Taiwan : ǂb zhe me jin, na me yuan / ǂc Xing zhu. 第 1版. Di 1 ban. 台北市 : ǂb 天下遠見出版股份有限公司, ǂc 2011. Taibei Shi : ǂb Tian xia yuan jian chu ban gu fen you xian si, ǂc 2011. 300 490 1 500 600 1 4 600 1 0 651 0 830 0 255 pages : ǂb illustrations (some color) ; ǂc 22 cm. 生活風格 ; ǂv 33 Sheng huo feng ge ; ǂv 33 Essays. 趙星, ǂd 1986 - ǂx Travel. Zhao, Xing, ǂd 1986 - ǂx Travel. Taiwan ǂx Description and travel. 生活風格 (天下遠見) ; ǂv 33. Sheng huo feng ge (Tian xia yuan jian) ; ǂv 33

Issues: • Workflow/Procedure changes? • Training: – In-house Training or outside trainer – RDA training recording • Cheat sheet & other references: Columbia, UCSD, Brigham Young, etc.

RDA for Copy Catalogers Brigham Young (1) • • • • ISBD bracketing: 260 $a[Washington, D. C. ] : $b[G. P. O? ] : $c[2009? ] ISBD ending punctuation: if an abbreviation at the end of an element ends w/full stop, full stop for ISBD punctuation also (ed. . ) Inaccuracies transcribed as found Other fields added as necessary to describe item No abbreviations unless that’s how it’s found on the source Desc: i 040: $b eng $e rda 100: $e author (or $e composer, etc. ) 245: Statement of responsibility: transcribed as found on source (include phrases), no limit on how many 250: Edition statement: transcribe as found (use only abbreviations found in the source) 260: Publication information: transcribe as found. Copyright date will use symbol 300: Physical description: “cm” is symbol (not spelled out); abbreviations for dimensions and duration [Note: because “cm” is considered a symbol it

RDA for Copy Catalogers Brigham Young (2) • • is not followed by a period unless the period is for ISBD punctuation. This occurs only when there is a 490 field in the record. ] Extent examples: 1 audio disc [AACR 2 had “ 1 sound disc”]; 1 online resource; 3 microfiches; 2 microfilm reels; 5 microscope slides; 1 overhead transparency; 6 cards; 2 videodiscs; 1 videocassette No abbreviations, no bracketing for unnumbered pages, use “approximately” (not “ca. ”), use “that is” (not “i. e. ”); no recording both bibliographic and physical volumes (“ 5 volumes” not “ 8 v. in 5”) Content type, media type, and carrier type are entered in an RDA record in 336, 337, and 338. This is an example for a printed book with text content: 336: text|2 rda content 337: unmediated|2 rda media 338: volume|2 rda carrier 490, : Series transcription: no abbreviations; no rule to substitute arabic numerals for roman 830: Series authorized form: Enter form of title and numbering pattern as instructed in the authority record.

Columbia University (1) • MPS Cataloging and Acquisitions Staff: • The cataloging rules currently in use (AACR 2) are going to be superseded by a new set of rules called RDA (Resource Description and Access). They will affect mostly rules for description and access but will also affect subjects to some degree as well. RDA is intended to be more user and computer friendly and be applicable internationally. • Starting October 1 st RDA rules are going to be tested and Columbia was chosen as one of the testing sites. The test records are going to appear in OCLC and even though the test period ends in December 2010 some libraries may decide to continue to contribute RDA records to OCLC. A decision whether to implement the RDA rules nationwide will be made and announced in the summer of 2011. As a result OCLC will continue to have records cataloged under both sets of rules for some time to come. • Records created using RDA rules may be encountered in OCLC and these introductory guidelines are intended to help staff recognize them. All such records will have $e RDA in the 040 field. Accept RDA cataloging found in OCLC as any other standard level cataloging. Do not try to revise RDA

Columbia University (2) records to AACR 2. For example, some descriptive fields will look different from the ones we are using now: • 1. Terms such as author” “editor” “actor” “director” “host institution”, etc. may follow personal or corporate name headings on records. • • • 100 1# $a Coelho, Paulo, $e author 700 1# $a Clarke, Alan $q (Alan R. ), $e translator 110 2# $a Columbia University. $b Rare Book and Manuscript Library, $e host institution. • 2. [Place of publication not identified] : [publisher not identified] in place of [S. l. : s. n. ] • 3. 200 pages in place of 200 p. • volumes in place of v. for multi-volumes works in 300 fields

Columbia University (3) • 4. The GMD [General Material Designator] in the field 245 is going to become obsolete. That is, the 245 field on an RDA record will no longer have $h electronic resource, or $h videorecording, etc. to differentiate the item from a printed book. When selecting an RDA record for ordering or cataloging for example, staff will need to examine the 300 field as well as three new fields (336 -338) carefully to determine the format of a record. The following examples show the difference in the 300 fields between a printed book and electronic versions. Note the terms computer and online resource in fields 337 and 338 in addition to the 300 field for an e-book record and the terms two dimensional moving image and videodisc for a video record. • Book example: • 300 $a 86 pages, 21 unnumbered pages : $b illustrations, 1 folded map ; $c 24 cm. 336 $a text $2 rdacontent 337 $a unmediated $2 rdamedia 338 $a volume $2 rdacarrier • • •

Columbia University (4) • E-book example: • • 300: 336: 337: 338: • • Video example: 300: 336: 337: 338: $a $a 1 online resource (379 pages) text $2 rdacontent computer $2 rdamedia online resource $2 rdacarier 1 DVD (85 min. ) two dimensional moving image mediated $sredamedia videodisc $srdacarrier If you have any questions consult your supervisor. Application of RDA is still a work in progress – additional discussions will be forthcoming as we learn more.

References • OCLC’s policy: http: //www. oclc. org/us/en/rda/policy. htm • LC’s policy: http: //www. loc. gov/aba/rda/ • PCC Report on Hybrid Bibliographic Records: http: //www. loc. gov/catdir/pcc/Hybrid. Report-Sept-2011. pdf

Session 3: Copy Cataloging: policies and issues Questions?