RADSAGA SUPERVISORY BOARD Project Administration Dr Sonia Allegretti

RADSAGA SUPERVISORY BOARD Project Administration Dr. Sonia Allegretti, RADSAGA Network Officer, CERN – 06 October 2017 “This project has received funding from the European Union’s Horizon 2020 research and innovation programme under the Marie Skłodowska-Curie grant agreement No 721624. ”

Outline q q q 1 st Supervisory Board: follow up Milestones and Deliverables Publication policy ESRs secondment Outreach – practical information

1 st Supervisory Board : Achievements Who what Marta Bagatin Has been nominated by the SB and Consortium Beneficiaries as the chairwoman of the Selection Committee and Equal Opportunity Officer and has followed up the ESR recruitment process. ESR Supervisors Recruitment summary has been produced after the selection of the candidate and sent to the network coordinator (to be completed!) Supervisory Board Committee Nominate three experts team as supporting editors for the handbook produced as part of WP 4: Julien Mekki for space, Slawosz Uznanski for accelerator (missing ground-level editor) Training and Outreach Training event Kick-Off Meeting and Initial Training Days to be organized as part of the Office RADECS 2017 conference Paul Leroux RADSAGA Initial Training for ESRs in the RADECS 2017 has been organized and RADSAGA ESRs received a participant certificate including a competence test for the RADSAGA Lectures. Training and Outreach Revise and present to the consortium the network wide and Individual training list from Annex I Office of GA. The document will be uploaded on RADSAGA Intranet (Share-point) 3

1 st Supervisory Board - achievements Who Supervisory Board, Executive Committee Ketil Roed What Investigation of “Interested Parties” into RADSAGA (“RADSAGA Friends”) and creation of formal document: o Short justification outlining the interest in the network o Specific contribution to the network (training, access to facilities/technologies, etc. ) o Commitment to participate in common RADSAGA event at own cost The plan of dual degrees for ESRs will be replaced by co-supervision agreements, where possible. Short document with description of the co-supervision and its benefits to ESRs needs to be sent to Cecile Granier as soon as possible. Work Package leaders Work package leaders to discuss a plan for regular updating of the RADSAGA public website. 4

1 st Supervisory Board: on-going Who What When/ Next step WP 2/3 leaders together with concerned ESR Prepare a component selection/test plan with a first iterated draft [Ruben Garcia Before summer 2017 Alia, Frederic Saigne, Alexander Koelpin, ESR supervisors as required] supervisors Marta Bagatin Beneficiaries Investigate the organization and timing of the Enhancing Gender Awareness in On going scientific research training event. Within 2 months after the Submit to Training and Outreach Office for review the initial training plan for the ESR start date and before Personal Career Development Plan 28 Feb 2018 (D 5. 2) Beneficiaries, Organisations Partnership agreements to be signed between beneficiaries and partner Before Nov. 2017 organizations concerning the ESR secondments. Table available on Define the ESRs secondment plan (period, duration and topic of each Administrative Unit and Share. Point. secondment) and give justification to the Network coordinator if there are Beneficiary List of secondment to be changes from the GA. returned by 30 Nov 2017 CERN TEAM and Prepare ethics deliverables RADSAGA consortium Ongoing (deadline August 2017) 5

List of milestones Milestone number Milestone title Lead beneficiary Delivery date 1 Published ESR job descriptions through all identified media and channels CERN 01 Apr 2017 Complete selection and enrolment of all ESRs in Ph. D program; initial PCDPs established according conformity rules - required to proceed with D 7. 1 “Career Development Plans” (CDPs) and updated “Personal Project Plans” (PPPs) available Draft analysis of test facilities and respective dosimetry systems to be presented to network; additional measurements/facilities to be decided upon CERN 01 Jan 2018 KU Leuven 01 Mar 2018 JYU 01 Nov 2018 5 Technical review of all ESR projects: status of technical projects and studies with respect to initial PPPs -> allowing to provide further support or readjust CERN 01 Mar 2019 6 Half of social network and press events performed, feedback collected and to be discussed in order to further improve remaining events KU Leuven 01 Mar 2019 7 Finalized characterization of selected components in the corresponding test facilities as required for system tests – decision if more measurements are required UM 01 Sep 2019 8 Drafted system level test methodology and respective margins in order to decide on further required studies and respective priorities CERN 01 Sep 2020 9 Each ESR obtained required credits allowing to submit thesis KU Leuven 01 Sep 2020 10 Final network event scheduled, planned and prepared, including pre-press release CERN 01 Sep 2020 2 3 4 6

List of deliverables 2017 Lead Beneficiary Dissemination level Deliverable delay Consortium Agreement outlining RADSAGA participant cooperation CERN Confidential (Consortium members and Comm. Services) 31 Mar 2017 D 7. 6 Consortium agreement CERN Confidential (Consortium members and Comm. Services) 30 Apr 2017 WP 7 D 7. 8 Supervisory board of the network CERN Confidential (Consortium members and Comm. Services) 30 Apr 2017 WP 6 D 6. 1 Web site and social media interfaces available CERN Public 31 Aug 2017 WP 8 D 8. 1 NEC - Requirement No. 1 CERN Confidential (Consortium members and Comm. Services) 31 Aug 2017 WP 8 D 8. 2 EPQ - Requirement No. 2 CERN Confidential (Consortium members and Comm. Services) 31 Aug 2017 WP 8 D 8. 3 DU - Requirement No. 3 CERN Confidential (Consortium members and Comm. Services) 31 Aug 2017 WP No Del. No Title WP 7 D 7. 1 WP 7 7

List of deliverables 2018 WP No Del. No Title Lead Beneficiary Dissemination level Deliverable delay WP 5 D 5. 1 Initial training event completed and evaluated in order to feed into future RADSAGA generalized training KU Leuven Public 28 Feb 2018 WP 7 D 7. 2 Initial PCDPs available on internal webserver and approved according conformity rules CERN WP 7 D 7. 7 Progress report CERN WP 5 D 5. 2 “Career Development Plans” (CDPs) and updated “Personal Project Plans” (PPPs) agreed and on internal webserver KU Leuven WP 5 D 5. 3 Introduction to Intellectual Property Workshop CERN Public 30 Jun 2018 WP 6 D 6. 2 Feedback collected from public lecture and discussion tables and included in remaining outreach planning CERN Public 30 Jun 2018 WP 6 D 6. 3 Elaboration of project technology assessment fact sheets CERN Public 31 Oct 2018 Confidential (Consortium members 28 Feb 2018 and Comm. Services) Confidential (Consortium members 31 Mar 2018 and Comm. Services) Confidential (Consortium members 30 Apr 2018 and Comm. Services) 8

Milestone and Deliverable - Report workflow Ø Lead beneficiary and Technical Committee assign the Roles of Author, Reviewer and Approver Ø Deliverable/ Milestone report templates RADSAGA Intranet - Share. Point Ø Deliverable/ Milestone report workflow Example of STREAM ITN ü ü Author: write the report and upload in Share. Point Reviewer: 2 weeks time to give feedback Approver: 1 week time to approve from when the author has uploaded the reviewer feedback Network Administrator: Deliverable/ Milestone submission in EU portal Deadlines of submission of Deliverable and Milestone must be respected! 9

Policy of confidentiality in EU portal “Publication of public deliverables in CORDIS”, Notification 19. 05. 2017 “We would like to inform you that in line with the provisions of Grant Agreement article 38. 2. 1 on communication activities and in order to raise awareness of EU funded research activities, we are going to start publishing in your project page in CORDIS your project deliverables which are flagged with the dissemination level 'PUBLIC'. In practical terms, once a public deliverable is approved by the Project Officer in the Continuous Reporting module in Sy. GMa, the deliverable will be automatically sent to CORDIS for publication with retroactive effect, i. e. all already approved public deliverables will be sent to CORDIS”. Publication on CORDIS will start on September 2017. 30/09/2020 10

EU communication: obligation of open access to publications Document: Open access publication obligation in Horizon 2020 (EU Comm 27. 03. 2017) Open access to scientific publications produced with public funding is beneficial not only for science but also for speeding up innovation and involving citizens and society. This is why under Horizon 2020, each participant must ensure open access to all peer- reviewed scientific publications relating to their results (Article 29. 2. of the Model Grant Agreement). However, we realise that there is no "one size tits all" solution, which is why participants can choose between two routes towards open access, namely: • Self-archiving (also referred to as 'green' open access), meaning that a published article or the final peer-reviewed manuscript is archived (deposited) in an online repository before, alongside or after its publication. If this route is chosen, beneficiaries must ensure open access to the publication within a maximum of six months (twelve months for publications in the area of social sciences and humanities). • Open access publishing (also referred to as 'gold' open access) means that an article is immediately placed in open access mode (on the publisher/journal website). Publishers often charge so called Article Processing Charges to make articles open. Such costs are eligible for reimbursement during the lifetime of the project as part of the overall project budget. For gold open access publishing, open access must be granted at the latest on the date of publication. A copy should, at the same time, be deposited in a repository. 11

Publication policy in the Consortium Agreement 8. 4. 2 Dissemination of own Results (CA pg. 17 -18) During the Project and for a period of 1 year after the end of the Project, the dissemination of own results by one or several parties, shall be governed by the procedure of Article 29. 1 of the GA: • Prior notice of any planned publication shall be given to the other Parties at least 14 calendar days before the publication. • Any objection shall be made in written form to the RADSAGA coordinator and to the Party or Parties proposing the dissemination within 7 calendar days after receipt of the notice. • If no objection is made within the time limit stated above, the publication is permitted. 8. 4. 3 Dissemination of another Party’s unpublished Results or Background A Party shall not include in any dissemination activity another Party's Results or Background without obtaining the owning Party's prior written approval, unless they are already published. 8. 4. 4 Cooperation obligations The Parties undertake to cooperate to allow the timely submission, examination, publication and defence of any dissertation or thesis for a degree. 8. 4. 5 Use of names, logos or trademarks Nothing in this CA shall be construed as conferring rights to use in advertising the name or logos & trademarks without their prior written approval. 12

ESRs secondment plan ESR Home institute ESR 1 JYU ESR 2 JYU ESR 3 RUG ESR 4 CERN ESR 5 KUL ESR 6 KUL ESR 7 UM Name Supervision / Co-S JYU (Prof A. Virtanen, Dr. A. Sascha Luedeke Javanainen), Uni. PD (Dr M. Bagatin), RUG (Prof. S. Brandenburg) JYU (Prof A. Virtanen, Dr. H. Daniel Söderström Kettunen), UJM (Prof. S. Girard) RUG (Prof. S. Brandenburg, Dr M. J. van Goethem) / Ui. O (Assoc. Prof K. Røed), UU (Assoc Prof A. Prokofiev) Ui. O (Assoc. Prof K. Røed), Dr R. Vanessa Wyrwoll Garcia Alia (CERN) / UM (Prof F. Wrobel), JYU (Dr A. Javanainen) KUL (Prof. P. Leroux) / Ui. O (Assoc. Jialei WANG Prof K. Røed) KUL (Prof P. Leroux) / UM (Prof V. Arijit Karmakar Pouget) UM (Prof. A. Touboul / JYU (Prof A. Kimmo Niskanen Virtanen, Dr. A. Javanainen) Deliverable Milestone Duration contract Duration secondment D 1. 1, D 1. 3, D 4. 2 36 9 D 1. 1, D 1. 3, D 4. 2 36 10 D 1. 1, D 1. 3, D 1. 4, D 4. 2 36 9 D 1. 2, D 2. 1, D 2. 2, D 2. 4, D 4. 2 36 8 D 1. 2, D 1. 3 36 10 D 1. 4, D 2. 1 36 8 D 1. 4, D 2. 2, D 2. 4 36 10 13

ESRs secondment plan ESR Home institute Name ESR 8 KUL ESR 9 UM ESR 10 UM ESR 11 KUL ESR 12 3 DP ESR 13 UM Israel Lopez ESR 14 FAU Quentin Croenne ESR 15 CERN Supervision / Co-S Mohamed Mounir Mahmoud Ygor Quadros de Aguiar UM (Prof F. Wrobel) / AMU (Prof. J. L. Autran), KUL (Prof P. Leroux) UM (Prof F. Wrobel), KUL (Prof P. Salvatore Guagliardo Leroux) / AMU (Prof. J. L. Autran) KUL (Prof P. Leroux, Prof. F. Tavernier) / UM (Prof J. Boch) UM (Prof F. Saigné) and 3 DP (Dr P. Tomasz Rajkowski Couderc) / JYU (Prof A. Virtanen) and Uni. PD (Prof A. Paccagnella) Deliverable Milestone D 2. 1, D 2. 2 Duration secondment 36 8 36 9 D 1. 4, D 2. 3 36 10 D 3. 1, D 3. 2, D 3. 4, D 4. 2 36 8 36 6 36 9 36 7 D 2. 1, D 2. 3, D 2. 4, D 4. 2 D 2. 1, D 2. 3, D 2. 4 D 3. 1, D 3. 2, D 3. 3, D 4. 1, D 4. 2 D 3. 1, D 3. 2, FAU (Prof. A. Köplin) / Ui. O (Assoc. D 3. 3, D 3. 4, Prof K. Røed) D 4. 2 JYU (Prof A. Virtanen), CERN (Dr D 4. 1, D 4. 2 R. Garcia Alia) / UM (Prof F. Saigné) UM (Prof V. Pouget) / Oslo University (Assoc. Prof K. Røed) Duration contract 14

Secondments – Actions workflow ü ü List of secondment will be distributed on Oct 12 th by Sonia A. All the WPL and ESRs supervisors shall: • • ü Work out to define the period and topic of each secondment and justify if changes have been done with respect to the GA (raison of the changes) Shorten secondments exceeding 30% of the ESR’s employment contract. Practicality: after each secondment: ü ü ESR provides brief (1 page) report (see template in Share. Point) Beneficiary completes a secondment declaration in the Participant Portal within three weeks from the completion of secondment 15

Outreach: Practical Information Outreach is the responsibility of the entire network! q For outreach and dissemination activities, you must add: EU emblem and RADSAGA ITN logo ü Acknowledgement of EU support ü “This project has received funding from the European Union’s Horizon 2020 research and innovation programme under the Marie Skłodowska-Curie grant agreement No 721624. ” q Please keep a track of: ü ü your activities/ experiences (sending us a brief description of the event for the RADSAGA web site) the public you have been speaking to (e. g. scientific community, civil society, industry, policy makers, media, Investors, customers, . . . ). This information is mandatory for the RADSAGA Mid-Term Review.

Your mission - My mission Innovate and train young scientists and engineers in all aspects of electronics exposed to radiation & Comply with the G. A. 721624 Participant portal 17

Thank you for your attention

30/09/2020 19

“Publication of public deliverables in CORDIS”, Notification 19. 05. 2017 20

List of deliverable 2017 -2018 WP No Deliverable Del No Title Lead Beneficiary Dissemination level Deliverable delay WP 7 D 7. 1 D 26 Consortium Agreement outlining RADSAGA participant cooperation CERN Confidential, only for members of the consortium (including the Commission Services) 31 Mar 2017 WP 7 D 7. 6 D 34 Consortium agreement CERN Confidential, only for members of the consortium (including the Commission Services) 30 Apr 2017 WP 7 D 7. 8 D 36 Supervisory board of the network CERN Confidential, only for members of the consortium (including the Commission Services) 30 Apr 2017 WP 6 D 6. 1 D 21 Web site and social media interfaces available CERN Public 31 Aug 2017 WP 8 D 8. 1 D 31 NEC - Requirement No. 1 CERN Confidential, only for members of the consortium (including the Commission Services) WP 8 D 8. 2 D 32 EPQ - Requirement No. 2 CERN Confidential, only for members of the consortium (including the Commission Services) 31 Aug 2017 WP 8 D 8. 3 D 33 DU - Requirement No. 3 CERN Confidential, only for members of the consortium (including the Commission Services) 31 Aug 2017 WP 5 D 5. 1 D 15 Initial training event completed and evaluated in order to feed into future RADSAGA generalized training KU Le. . . Public 28 Feb 2018 WP 7 D 7. 2 D 27 Initial PCDPs available on internal webserver and approved according conformity rules CERN Confidential, only for members of the consortium (including the Commission Services) 28 Feb 2018 WP 7 D 7. 7 D 35 Progress report CERN Confidential, only for members of the consortium (including the Commission Services) 31 Mar 2018 WP 5 D 5. 2 D 16 “Career Development Plans” (CDPs) and updated “Personal Project Plans” (PPPs) agreed and on internal webserver KU Le. . . Confidential, only for members of the consortium (including the Commission Services) 30 Apr 2018 WP 5 D 5. 3 D 17 Introduction to Intellectual Property Workshop CERN Public 30 Jun 2018 CERN Public 31 Oct 2018 WP 6 D 6. 2 D 22 Feedback collected from public lecture and discussion tables and included in remaining outreach planning WP 6 D 6. 3 D 23 Elaboration of project technology assessment fact sheets 30/09/2020 21

Publication policy in the Consortium Agreement 8. 4. 2 Dissemination of own Results (C. A. pg. 17 -18) 8. 4. 2. 1 During the Project and for a period of 1 year after the end of the Project, the dissemination of own results by one or several parties including but not restricted to publications and presentations, shall be governed by the procedure of Article 29. 1 of the GA subject to the following provisions. • Prior notice of any planned publication shall be given to the other Parties at least 14 calendar days before the publication. • Any objection to the planned publication shall be made in accordance with the Grant Agreement in writing to the coordinator and to the Party or Parties proposing the dissemination within 7 calendar days after receipt of the notice. • If no objection is made within the time limit stated above, the publication is permitted. 8. 4. 3 Dissemination of another Party’s unpublished Results or Background A Party shall not include in any dissemination activity another Party's Results or Background without obtaining the owning Party's prior written approval, unless they are already published. 8. 4. 4 Cooperation obligations The Parties undertake to cooperate to allow the timely submission, examination, publication and defence of any dissertation or thesis for a degree which includes their Results or Background subject to the confidentiality and publication provisions agreed in this Consortium Agreement. 8. 4. 5 Use of names, logos or trademarks Nothing in this Consortium Agreement shall be construed as conferring rights to use in advertising, publicity or otherwise the name of the Parties or any of their logos or trademarks without their prior written approval. 22

Writing deliverable and milestone reports The aim of the report is to show that the activities have been completed • Descriptive technical reports • Milestone report should be 2 -3 pages, • Deliverable report should be 10 pages • For the events description: Agendas, minutes, photos, signature lists • Version control or ”History of changes”. 23

RADSAGA ITN Coordination Team at CERN q Markus Brugger - Network Coordinator q Rubén García Alía - Deputy Network Coordinator q Sonia Allegretti - Network Officer ü Supports all the partners in the execution of the project ü Helps in planning and execution of network activities (Trainings, Management, Outreach and Dissemination, …) q ü Collects feedback from researchers ü Stores and manages documents Cécile Granier - Human Resources

RADSAGA Collaborative Tools - Function q RADSAGA ITN Website: ü Dissemination and Outreach purposes q RADSAGA Intranet - Share Point ü ü q Information exchange between the network partners Document storage and management - meeting minutes, Milestone and Deliverable reports, Secondment reports, Templates and information to partners, Contact details. Indico and EDMS platforms ü ü ü Meeting agendas and presentations (Network-wide events) Management purposes (SB and Ex. Com meeting and recruitment) Archiving

Work Package Leaders WP 1: Prof. A. Virtanen - Radiation Environments, Facilities & Monitoring WP 2: Prof. F. Saigné - Reliability (with and w/o radiation) & Testing WP 3: Prof. A. Kölpin - Qualification requirements for integrated or complete systems WP 4: Dr. R. Garcia Alia - Methodology & Guidelines WP 5: Prof. P. Leroux - Training WP 6: Prof. P. Leroux - Communication and Outreach WP 7: Dr. M. Brugger - Management 30/09/2020 26