Quick Update Dropbox at HMS Rainer Fuchs March
Quick Update: Dropbox at HMS Rainer Fuchs March 21, 2017 DEPARTMENT OF Information Technology 1
Rationale • Storage costs are exploding – but some data can live in a “cloud” environment. • Our Research community is in fact widely using Dropbox today. It’s the de facto standard for external collaborations – and increasingly internally. • With personal Dropbox accounts, we have no visibility into what data is out there and we cannot ensure business continuity. • For this purpose and audience, MS Onedrive was a non-starter º … but Office 2016 supports integration with Dropbox DEPARTMENT OF Information Technology 2
What and How • 1, 500 licenses for Dropbox for Business º Unlimited storage, no bandwidth throttling • Target audience: Basic Science Community • Initial pilot didn’t give us the answers we were hoping for º • • We didn’t commit -- they didn’t commit Soft launch in February º Faculty Advisory Committee proposed acceleration º Strong support by CFO Full launch initiated March 15 DEPARTMENT OF Information Technology 3
What did we learn? • Of course it works! • Dropbox easy to work with • Seamless adjustment of “quota” • Account link/merge works • Some users still lack trust in institution vs. low licensing cost • Working on best practice recommendations for selective sync • We’re discussing the pros and cons of a BAA DEPARTMENT OF Information Technology 4
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