Quality Assurance Solutions for Sustainable Food and Farming

Quality Assurance Solutions for Sustainable Food and Farming MUDDY BOOTS SOFTWARE

Muddy Boots Software. . . . your partner for good Presenter: Stephen ‘Traceability and quality assurance solutions for sustainable food and farming’

What do we do? Quality assurance solutions for sustainable food and farming Muddy Boots is an international provider of quality assurance and compliance solutions to the global food industry. Providing world leading retailers, manufacturers and brands visibility on the performance of their suppliers and solutions that: ü Certify suppliers safe and approved to supply ü Ensure the products delivered are fit for purpose ü Demonstrate practices are sustainable We develop highly scalable web-based solutions integrated with mobile technologies to deliver efficient data capture and managed process applications that target supplier, site and product performance.

We work with some big brands!

Working at Every Level in the Supply Chain Working at every level in the supply chain gives us a unique insight into the current challenges and future needs of our customers Food Service Retail / Brand holders Advisors & Growers Direct Suppliers Professional Audit Organizations

Our Software Solutions “An integrated suite of quality assurance and compliance solutions” CERTIFICATION BODIES GROWERS & ADVISORS GROWER PACKERS FOOD RETAILERS, BRAND-HOLDERS AND FOOD SERVICE PRODUCE AND PREPARED FOOD SUPPLIERS

Flow Control with Greenlight Modules Track & Trace Quality Control Supplier Exchange Grower Management Supply Forecasting Intake Supplier Approval Full Crop History Demand Forecasting Online Certificates Drilling Information Procurement Dispatch Document Mgt Pesticide Records Goods Intake Shelf-life Pesticide Proposal Fertiliser Records Stock Management Label Supplier Assessment Irrigation Records Production/Grading Packaging Residue Data Harvest Date Sales Orders Glass-checks Crop Specification Yield Data Dispatch Calibration QC Reports Full Traceability Records Grower Records

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

System Modules

Data Capture Options Greenlight Track & Trace Crop. Walker DMS Crop. Walker Other farm recording software Field Data Sheets Greenlight Grower Management

Current Crop. Walker Data Flow Crop. Walker. DMS • Data Analysis & Reporting • Closed Lists All data Closed Lists: products tank mixes varieties, etc Crop. Walker 2 -way data exchange via email Crop. Walker. FM Gatekeeper

In Use Today Crop. Walker. DMS • Consolidates data from any number of Crop. Walker systems to give a view across the entire agronomy team. • Powerful, flexible data analysis across entire farm client base. • Perform simple cropping area and variety breakdowns through to complex product rate and tank mix partners queries. • All agrochemical applications can be checked against Pro. Check pesticide database and also specific end-user protocols.

In Use Today Crop. Walker A comprehensive, easy to use farm recording solution for farmers and agronomists Plan and record all aspects of your crop production, while ensuring compliance to the relevant farm assurance standards: • Easy to use • Capture and manage all input costs • Demonstrate compliance to assurance standards • Peace of mind with automatic checking of agchem and fertiliser plans • Flexible and scalable

In Use Today Crop. Walker • Monitor, manage and track performance of your business “Using Crop. Walker to manage our produce compliance has given us the freedom to focus on what’s important – producing the crop. ” • Reduce risk of error through the pesticide audit capability Henry Chinn, Cobrey Farms Supplier of M&S’s UK asparagus • Plan and monitor nutrient applications against RB 209 and NVZ regulations • Efficiently manage and track stock use • Reduce data entry through agronomist / farmer data exchange

Crop. Walker – Farm Management System Generating agrochemical plans

Crop. Walker > Audited pesticide records Application verified against Pro. Check Pesticide database Business or end market protocols can be checked

Crop. Walker > Agrochemical Plan Comprehensive operational Application Plan/Ticket

Field Data Sheet (FDS) Module Capturing paperbased field records for growers without computer system

FDS Data Entry Screen layout designed for high speed data entry to capture large volumes of data Data sheets collected and entered directly into Crop. Walker DMS – achieves the same result as farms with Crop. Walker

DMS - Protocol Audit Any crop can be audited for clearance against end market protocols Selecting any failure above displays the reasons for failure below

DMS - Data Analyser Custom searches can be built to analyse, summarise and query any area of Crop. Walker DMS database

DMS - Data Analyser Query results can be charted and exported to Excel

Greenlight User Functionality Farmers A private and secure online data and information exchange for businesses and their farmers for managing crop records. Provides visibility on all cropping tasks and applications. Agronomists Farm, Field, Crop Details Pesticide Applications Fertiliser Applications Inspections Seed Information Irrigation Data Machinery Operations Harvest Data

Greenlight User Dashboard

Greenlight Track & Trace • Creates the link in the supply chain - from grower to processor, through to retailer ‘the traceability chain’ • Integration with Crop. Walker DMS and Greenlight QC to provide complete traceability of product from seed to consumer and back. • Flexible and modular in design, Greenlight can be tailored to meet your business requirements.

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Demand Forecasting • Operational planning based on a customers forward sales/demand forecast – can be entered up to 2 years in advance • Configuration of growth & yield curves by crop and region • Allocation of demand to supplier base gives detailed plans of area/quantity of crop & variety to plant and when it should be planted

Weekly Demand Forecast Total weekly requirements entered by customer & product

Growth & Yield Curves Growth/Yield curve setup for each crop & region Blue = crop duration in days Yellow = yield/ha (both shown by planting week)

Demand Allocation to Suppliers Schedule uses the growth/yield curve information to display area required and planting dates Demand allocated to suppliers by % of demand or by quantity required for each week

Demand Allocation Status View highlights where stock codes have not been allocated

Supplier Program Allocation to variety gives program for each supplier to indicate quantity of each variety to plant each week in order to meet demand

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Supply Forecasting • Accurate view on stock availability from Field QA’s • ‘Auto-forecast’ gives immediate projected availability as soon as crop is planted • Ability to see what is available, of what quantity and quality and source. • Precise alignment of farms and produce with the demands of a particular market segment – reduced error and wastage • Compare with demand forecast to see potential excess and shortages in supply

PDA Field Harvest Assessment Estimated date of harvest updated for each field Quality & Yield entered. Guidance is displayed to aid the assessor

Long Term Forecast Estimated available quantities entered up to 14 weeks in advance System highlights shortfall or excess in supply

Harvest Assessments can also be made on a PC Complete history of all assessments made for that crop are shown below

Supply Forecast Overview Quantities are totalled by product and quality rating Selecting a cell above gives source information of supplier & field below

Customer Availabilities Comparison with Demand Forecast shows the total available to each customer

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Procurement & Harvest Allocation • Consignments generated for required quantities from each supplier • Harvest Allocation ensures crop is safe to harvest • Field QA provides support on quality and quantity available from each crop • Schedule crops to harvest by harvest crew • System generates a UCN (Unique Clearance Number) to identify the crop from field

Requirements for Procurement This shows the total requirement from sales orders and what needs to be procured

Consignments (Purchase Orders) allow a daily requirement to be ordered from each supplier

Harvest Allocation This function allocates the fields for harvest. Harvest QA status shown so that fields can be aligned accurately to orders Only fields that are safe to harvest are displayed

Harvest Allocation Report This report gives harvest team instructions on how much to harvest from which field UCN = Unique Clearance Number. This can be used to identify this harvest at intake point

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Goods Intake & Stock Management • Intake of produce links the supplier and field to the packhouse • Weights and quantities recorded to give live stock information • Produce can be bar-coded to ensure accurate traceability • Control points ensure all produce is QC cleared • Life of produce managed to reduce wastage • Kiosk application designed for use in the packhouse

Goods Intake linked to supplier, stock code and field Net weight autocalculated from crate & pallet weights

Current Stock View Can filter by location (store) and product type (raw or final) View shows total of each product which is then broken down to each Crate/box/pallet in Use by date autogenerated when product arrives

Rolling Stock View Total in store with QA status Total product expected in next 4 days Total product arrived & dispatched in last 3 days

Trace Barcode Any in store barcode can be traced to view source information and related QA results

Greenlight Mobile Applications Greenlight Mobile PDA application can be used to record key factory movements to stores, production lines and dispatch

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Production • Handles all movement of produce into and out of production or grading lines • Production jobs created to meet Customer Sales Orders or produced for stock • Ensures traceability from raw material to final product through complex production processes

Production Jobs Production jobs created to indicate what is being produced on each line and quantity required

Into Production This function issues raw material stock to a production job and removes from current stock views

From Production Completed pallets recorded from production to establish final product stock and generate processable yield

Field Production Report shows what was received and produced from each supplier & field

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Sales & Dispatch – Short Term Forecast • Allows short-term sales forecasts to be entered. • Easy conversion of forecast into provisional/confirmed orders • Compare forecast to actual orders • Stock allocation to order provides pick lists for stock operatives • Control point at Dispatch ensures that all pallets are positively released by QA before dispatching • Dispatch of product against order provides live order status

Sales Forecast quantity and price entered by customer and stock code Supporting information shows previous sales trends for customer and stock code

Demand Forecast vs Actual Sales View compares pre-season Demand Forecast, Supply Availabilities, Provisional and Actual Sales Orders Values in red indicate that the actual sales quantity is greater than original demand or available quantity

Sales Orders Confirmed orders entered by depot with required quantities of each stock code

Stock Allocation to Order Stock can be allocated to orders to give accurate view of available stocks

Dispatch Pick List When stock is allocated to an order, a pick list for stock operators can be generated

Dispatch Product dispatch against Customer sales order

Dispatch Note Dispatch note gives breakdown of each pallet and total of each stock code dispatched

Lorry Load Plan details what is contained within each pallet location on the lorry. This aids the intake process at the customer

Customer Returns Products returned from Customer (e. g. Rejections) that are booked back into stock

System Overview Crop. Walker/DMS Greenlight T&T Planting/Establishment Demand Forecasting Greenlight QC Crop Management Harvest Assessments Supply Forecasting Harvest Clearance/Allocation Procurement Goods Intake Checks Stock Management Production/Grading Online Checks Sales Orders Final Product Checks Dispatch Checks Trace

Trace • Produce can be traced from any stage of the process • A trace can be performed against a Sales Order, Consignment, Field or Barcode • Trace by Sales Order will detail every movement from dispatch right back to the field harvested. Field can then be traced forward to locate other orders that it has been dispatched against • Trace reports can be e-mailed direct to customer or data exported to excel