Pure Silver Reusing and Repurposing Bibliographic Data in

Pure Silver Reusing and Repurposing Bibliographic Data in a Current Research Information System and Institutional Repository 15 September 2010 Robin Armstrong Viner Cataloguing Manager, Library & Historic Collections University of Aberdeen www. abdn. ac. uk/dit

Introduction q q q q Background PURE UK Data Model Common European Research Information Format (CERIF) Workflow Bibliographic Data Harvesting Institutional Repository Integration Bibliographic Data Export Benefits and Lessons Learned for ‘Interesting Times’ Library & Historic Collections Page 2

Background q 2008 -09 – Review of the University’s existing publications database q Likely requirements of the Research Excellence Framework (REF) q Lessons learned from the Research Assessment Exercise 2008 (RAE 2008) q Data quality issues q Technical support issues q Usability issues Library & Historic Collections Page 3

Pure q Spring 2009 – Pure from Atira selected as the University’s Current Research Information System (CRIS) q Offered synchronisation with the University’s existing data sources q Offered integration with external data sources q Offered integration with Institutional Repository q Offered Research Portal and CV Modules q Offered improved usability Library & Historic Collections Page 4

Pure UK Data Model q Eight Families linked by Relationships q Additional Families added to reflect REF q Four additional Families added to support Workflow q Families have Templates, Classifications and Elements Relationships have Classifications q Library & Historic Collections Page 5

Pure UK Data Model q Research Output Family q Nine Templates covering 40 Classifications q Additional Templates developed for other UK customers q 41 Elements q Linked to eight Families Library & Historic Collections Page 6

CERIF Data Model Library & Historic Collections Page 7

Workflow - Users q A single user workflow in the CRIS allowing individual members of staff (or their designated administrators) to q Add their Activities, Impacts and Research Outputs • • q q q Harvesting Bibliographic Data from external sources Linking them to Organisation, Person and Projects Data harvested from internal sources Add the Full Text of Research Outputs for inclusion in the Institutional Repository Update the Research Portal and their University Web Pages Update their Research Outputs – including adding the Full Text Library & Historic Collections Page 8

Workflow - Users Library & Historic Collections Page 9

Workflow - Users Library & Historic Collections Page 10

Workflow - Users Library & Historic Collections Page 11

Workflow – Institutional Repository Team q A single workflow in the CRIS allowing the Repository team to q Validate published Research Outputs q Re-validate published Research Outputs updated by individual members of staff q Manage embargoes q Update the Research Portal and the individual member of staff’s University Web Page automatically with any changes Library & Historic Collections Page 12

Workflow – Institutional Repository Team Library & Historic Collections Page 13

Bibliographic Data Harvesting q Individual members of staff (or their designated administrators) can import Bibliographic Data via q Ar. Xiv, Pub. Med and Web of Science Application Programming Interfaces (APIs) q Bib. Tex, Ref. Man and RIS Formats q Planned developments include q Harvesting of In. Cites Bibliometric Data q Web of Science harvesting service q Integration of SHERPA Ro. MEO and JULIET APIs Library & Historic Collections Page 14

Bibliographic Data Harvesting Library & Historic Collections Page 15

Bibliographic Data Harvesting q q CRIS pre-populated with enhanced and new Bibliographic Data provided by Thomson Reuters Three Bibliographic Data Sets uploaded q Existing Bibliographic Data enhanced with Web of Science Bibliographic Data q Existing Bibliographic Data which could not be matched to Web of Science Bibliographic Data q Web of Science Bibliographic Data linked to the University by Thomson Reuters which could not be matched to the existing Bibliographic Data Library & Historic Collections Page 16

Internal Data Harvesting Library & Historic Collections Page 17

Institutional Repository Integration q q q Bibliographic Data and Full Text transferred from the CRIS to the Institutional Repository via Lightweight Network Interface (LNI) 50 Elements from Research Output Family and linked Families mapped to 23 Qualified Dublin Core Elements q Metadata Profile based on analysis of Scottish Practice Bibliographic Data re-presented using MODS Crosswalk Library & Historic Collections Page 18

Institutional Repository Integration Library & Historic Collections Page 19

Institutional Repository Integration Library & Historic Collections Page 20

Institutional Repository Integration Library & Historic Collections Page 21

Bibliographic Data Export q Bibliographic Data exported q Automatically to Research Portal and the University Web Pages of individual members of staff q Manually through management reports and through lists and reports downloaded by individual members of staff q Planned developments include export and electronic submission of REF Data q Bibliographic and Bibliometric Data use limited by copyright and licence restrictions Library & Historic Collections Page 22

Bibliographic Data Export Library & Historic Collections Page 23

Benefits and Lessons Learned for ‘Interesting Times’ q Streamlined process q For individual members of staff q For the Institutional Repository team q Increased content and profile for the CRIS and the Institutional Repository Improved internal profile for Library & Historic Collections with q Project Board q Individual members of staff q q q Compliance Collaborative working Library & Historic Collections Page 24

Questions q r. armstrongviner@abdn. ac. uk Library & Historic Collections Page 25

q Thank you Library & Historic Collections Page 26