PURCHASING SERVICES Purchasing Services Staff Emily Eyre C
- Slides: 9
PURCHASING SERVICES
Purchasing Services Staff Emily Eyre, C. P. P. , Manager x 4205 emily. eyre@humber. ca Monika Peternel, Buyer x 4204 monika. peternel@humber. ca John Chen, C. P. P. , Buyer x 4256 john. chen@humber. ca Jessica Powell, Buyer x 5172 jessica. powell@humber. ca Crystal Denton, Purchasing Clerk x 4206 crystal. denton@humber. ca
What does Humbers’ Purchasing Services do? • We acquire the goods and services for all the schools and departments at Humber and Guelph-Humber • We also assist staff from HSF to purchase the goods and services as required • Manage the spend of approximately $100 million per year • We are a services department, lending our expertise to each area for their needs
• Cooperate with other institutions and Government entities to maximize benefits • $1 saved in purchasing goes straight to the bottom line, to make $1 in profit requires a much larger effort and investment • Need to consider the “Best Value for Money” and “Total Cost of Ownership”
Policy and Procedures Humber’s Procurement Policy and Procedure is based on the Ministry’s Broader Public Sector Procurement Directives https: //www. doingbusiness. mgs. gov. on. ca/mbs/psb. n sf/English/bps-procurementdirective Humber Policy & Procedure http: //www. humber. ca/purchasing/policies. php
Approval Authority Dollar Range Responsibility Exclusive of taxes Process Signing Authority Up to $3, 500 Delegated Staff P-Card / Cheque Requisition Delegated Staff $3, 501 up to $25, 000 Purchasing Informal RFQ 3 bids min. Purchasing Staff or Designate $25, 001 up to $100, 000 Purchasing Formal RFQ/RFP Manager Purchasing or Designate Over $100, 000 Purchasing Formal Advertized Vice President, Finance RFT/RFP or Designate Based on Annual Spend for the goods/services
Where to find us? Physically located in Building “B” Room B 311 Website: www. humber. ca/purchasing Employee extras: Employee Computer Purchase Plan Bell Mobility Purchase Plan
Travel & Other Expenses When an employee attends a pre-approved conference or requires reimbursement for any type of expense related to the college a Travel & Other expense form must be submitted to Accounts Payable. The form is located on the Finance website: http: //www. humber. ca/finance • • Best Practice Guidelines Ensure proper FOAP is listed for each expense All forms must be signed by claimant and by approver Approver must sign and print their name Employees are encourage not to submit forms for less than $50 (accumulate expenses if possible)
