Purchasing Officer Disbursement Officer SAP Business Enterprise Simulation

Purchasing Officer - Disbursement Officer SAP Business Enterprise Simulation

1) Maintain records of goods ordered and received. 2) Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. 3) Prepare and process requisitions and purchase orders for supplies and equipment. Purchasing Officer

This graphic shows the basic four-part process of ordering, receiving and paying for goods or services. Purchase Order (PO) Goods Receipt PO The document that you provide to the vendor specifying the items or services you want to purchase, including agreed-to quantities and prices. The document that denotes the delivery of goods from a vendor to the company. It is used to update the inventory quantities and values.

This graphic shows the basic four-part process of ordering, receiving and paying for goods or services. A/P Invoice or A/P Voucher The document into which accounts payable enters the vendor's invoice information and sets up the payment. Outgoing Payments The document which tells the system to send a payment to the vendor.

Purchasing documents build on each other. Often, a purchase order becomes a goods receipt PO that records the vendor's delivery and finally an A/P invoice when the vendor's bill is received.

Example: On January 9, 20 xx the Enterprise ordered from V 1000 (Nike Philippines) 50 pairs of KB 1000, LBJ 1000 and MJ 1000. The item will be made in two separate deliveries; the 1 st delivery will be made 5 days after the order was made and the 2 nd delivery 10 days after PO.

Customize Keys F 2 = Purchasing A/P - Purchase Order F 3 = Purchasing A/P - Gross Profit PO F 4 = Purchasing A/P - A/P Invoice F 5 = Banking - Outgoing Payments

1) Purchase Order A purchase order is a commercial document issued by a buyer to a seller specifying the items or services-along with agreed-to quantities and price-that the seller will provide the buyer. How is the information stored in the purchase order used?

Prepare the Purchase Order Document:

Accounting and Inventory Effects:

2) Goods Receipt PO A Goods Receipt PO is created when you receive goods from a customer. What do you think is the most important thing to check when creating a GRPO?

Two ways of Copying Document: *Base Document - original document Target Document - the document you create from the base document

Prepare the Goods Receipt PO Document:

Accounting and Inventory Effects:

3) A/P Invoice An A/P invoice is entered into SAP when you receive an invoice from the vendor. It will be used to trigger a payment to the vendor. Why A/P invoice should be created upon receipt of vendor's invoice?

Accounting and Inventory Effects:

Responsible in processing the outgoing payments of the business. Disbursement Officer

Four ways of payments: Debit - Vendor Account / Credit - Cash on Hand 1) Cash Debit - Vendor Account / Credit - Bank Account 2) Credit Card Debit - Vendor Account / Credit - Bank Account 3) Check 4) Bank Transfer Debit - Vendor Account / Credit - Bank Account