Purchasing and Distribution Services Procurement Updates FAR Meeting
Purchasing and Distribution Services Procurement Updates FAR Meeting – March 23, 2016
Purchase Order Encumbrance Review • Departments encouraged to run open encumbrance reports to view balances on PO’s. • Queries to run: • UTS_PO_OPEN_ENC_BY_CC – PO Encumbrance by Cost Center • UTS_PO_OPEN_ENC_BY_DEPT – PO Encumbrance by Department • UTS_PO_OPEN_ENC_BY_PROJECT – PO Encumbrance by Project ID • Send list of PO’s to be closed to the Purchasing Office email at purchasing@utsa. edu. • Focus on encumbrances for Budget Year 2016 only.
GPO Restrictions Orders $15 K and above • Group Purchasing Organization accreditation requirements – Managed and monitored by UT System – Details of program pending board approval • UT System Limitation on GPO’s – Supply Chain Alliance – – Department of Information Resource (DIR) Educational & Institutional (E&I) Premier Group Cooperative Texas Multiple Award Schedule (Tx. MAS)
Requisition Workshops – Copier Orders • Purchasing will be hosting copier discussion sessions tentatively planned for August. • Discussion Sessions will bring department and copier companies together to discuss new fiscal year services and contract obligations. • Departments should be prepared to bring prior year purchase orders and learn how to prepare new year requisitions. • Details will be sent as available.
Purchasing Training Updates • Purchasing has updated both AM 580 / PS 202. 02 classes with most up to date policy and system changes. • Employees encouraged to attend AM 580 to learn and understand new state and UT System policies. • Encouraged to attend PS 202. 02 for a refresh of processes and system knowledge on creating requisitions.
Contact Information • Primary: send an e-mail to Purchasing at purchasing@utsa. edu • Contact department assigned Procurement Specialist (click here for list) • Contact Front Desk at ext. 4060
Resources: • Purchasing Website: http: //www. utsa. edu/purchasing/index. cfm • Purchasing People. Soft Forms: http: //www. utsa. edu/purchasing/PS_Purch_Forms. cfm • Purchasing People. Soft Instructional Guides: http: //www. utsa. edu/purchasing/PS_Purch_How. To. cfm
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