Publishing Your Work in PeerReviewed Journals Presenter Affiliation

Publishing Your Work in Peer-Reviewed Journals Presenter Affiliation Location and Date of Presentation

Overview § Preparing to write your manuscript § Types of papers § Journal selection § Ethical guidelines § Defining authorship § § Sections of an article Submission process Peer review process OSA and partner journals

Preparing to Write Your Manuscript § § § What is the novelty? What is the message? Put it in context—need appropriate refs Have it read by others Don’t make it longer (or shorter) than needed Invest time in writing well

Preparing to Write Your Manuscript § Choose appropriate co-authors § Choose appropriate journal (don’t aim too high and don’t aim too low) § There’s more to a journal than its Impact Factor § Read the journal’s Author webpage § Use the correct format

Types of Papers § § § § Research articles Reviews Letters Comments/Replies Discussion Errata Conference proceedings

Journal Selection § Specialized broad interest § Theoretical applied § Full-length letter § Subscription open access § Timeliness of publication process § Journal reputation

Ethical Guidelines § Obtain necessary clearances § Submit to one journal at a time § Declare any conflicts of interest § Give proper attribution § Obtain permissions § Do not fabricate data § Comply with internationally recognized principles for use of animal and human subjects in research

Defining Authorship § Authors make substantive contributions: • Basic physical ideas or discussion • Laboratory experiments • Detailed calculations § All authors share responsibility and accountability for publication content

Alternatives for Assigning Credit § Citation Private conversations referenced in publications only with permission § Acknowledgement Contribution is not significant enough to list as author, must obtain permission first

Types of Authorship § Lead author: Primary responsibility, most substantial contribution, usually first author § Submitting author: Deals with journal § Corresponding author: Person interested individuals contact, predictable address; usually submitting author § Last author: Alphabetical or least contributor, sometimes head of lab

What Order? § In some fields, student is first author if based primarily on Ph. D. dissertation § Order is often independent of relative status/rank of authors § Should be discussed at start § Change order only with permission of all § No addition of authors after submission

Discussing Authorship § Should begin at start of research § Open and professional discussion § Order may reflect contribution or could be alphabetical § Identify expected contributions, roles, and tasks of each potential author § Can change over time, renegotiate as needed (prior to submission)

Authorship and Submission § List affiliations of each author § Allow all authors to review and comment prior to submission § Journal will send email to all authors – be ethical!

Sections of an Article Title is informative, accurate, concise Example of good title: Repetitively pulsed tunable dye laser for high resolution spectroscopy Example of bad title: A Unique, Novel Object-Detection Model that Improves upon that of Wang et al.

Sections of an Article Abstract § Problem and objectives § Methodology § Findings and Conclusion § Research’s effect and impact Check journal style guide for abstract length restrictions

Sections of an Article Introduction § § Problem to be addressed Background and literature review New developments and principle results Research purpose and method

Sections of an Article Main Body of Paper § § Problem Theory and experiment Results Figures/multimedia

Sections of an Article Discussion § Results viewed in larger context § Comparison with other related work § Significance

Sections of an Article Conclusion § Summary (no new information) § Statement of specific conclusions § Future consideration

Sections of an Article References § Numerical order by appearance § Follow journal’s style guide § End. Note and Bibtex

Sections of an Article Appendices § Supplementary material § Material valuable for specialist Acknowledgments § Technical assistance/useful comments § Financial support/disclosures

Writing Your Paper in English Grammar, punctuation, spelling, terminology § Logical sentence structure, clarity of content § Common weakness is omission or misuse of “the” and “a” § Suggestions • Use shorter sentences • Read papers in English in leading research journals • Ask colleagues for help §

Basic Acceptance Criteria: Standard Research Articles Work relevant to journal scope Results significant to field Incremental work discouraged Discussion, conclusions supported by data Work placed in proper context Equations, figures, tables, multimedia contribute to presentation § Well-written and logically organized § § §

Before You Submit Language Review § http: //languageediting. osa. org Style review § Journal style guide § Browse published articles Follow online submission process

Submission Process (OSA) Prism http: //prism. osapublishing. org

Submission Process Select appropriate journal

Submission Process Manuscript Information § Note if for a feature issue § Note related papers § Novelty/impact statement

Submission Process Upload § Word, Te. X § Cover letter § Author response

Submission Process Supplementary Material § Visualization § Tabular data § Dataset § Code

Submission Process OCIS Codes § Add keywords § Select primary code § Enter same codes as listed on the paper § Free-form keywords

Submission Process Co-authors § E-mail address required § Notified when submission completed

Submission Process Reviewer suggestions § 3 names requested § Designate non-preferred

Submission Process Fees and Funding § Provide all funding sources § OA journals have article processing charges § Overlength charges

Submission Process Copyright agreement § Authors transfer copyright to OSA § Retain rights for author reuse

Submission Process Submission completed! § Auto acknowledgment sent § Official submission confirmation will follow

Peer Review Process (OSA) 1. Initial quality check by staff, Editor 2. Editor in Chief assigns appropriate associate/topical editor 3. Associate/topical editor handles manuscript § § § contacts possible referees waits for reports makes first decision makes final decision manuscript sometimes sent for rereview

Peer Review Process Reviewer recommendations § Accepted as is § Rejected § Referred to more appropriate journal § Revise and resubmit Peer review comments should help produce a better manuscript

Peer Review Process Manuscript Decisions § Editor makes decision after peer review § If revisions are requested • • Authors may resubmit revised manuscript Cover letter should explain each change Editor may refer back to review Editor makes final decision

Peer Review Process Suggest a few referees, but make sure that: § They are not just the big names in the field § They are not closely linked to you § OK to ask for reviewers to be excluded; don’t go overboard § Associate Editor is not required to grant request (though generally tries)

Peer Review Process Dealing with referee’s comments: § Referees are not your enemy—consider them allies who can help improve your manuscript § Treat them seriously (one revision allowed) § Deal with each and every point, even if you do not agree § OK to make additional changes § Do not cast aspersions on referees or try to guess their identity (you are likely to be wrong) § Be courteous to referees and editors

Peer Review Process If manuscript is rejected: § Act on reviewers comments before submitting elsewhere § OSA strongly discourages resubmitting rejected papers to other OSA journals § You can appeal but most are turned down § Advice: put in your drawer for a week or two weeks, reread referee reports, rewrite and submit to other journal

Your Participation in the Process § Referees and Editors are volunteers § Be generous with your own time as a reviewer § Refereeing is a necessary cv item, shows engagement in the community § Refereeing record is considered for Editorial Board candidates § Point out suspicions of unethical behavior

Comments or Questions? For a copy of slides or further questions, contact me at E-mail address

OSA Journals

OSA Partner Journals

OSA Publishing § 17 peer-reviewed journals, plus conference proceedings and OPN magazine § 35% of all articles published within ISI Optics category § 40% of all citations within ISI Optics category § Time-to-publication ranges from 64 -167 days

Optics Letters § All areas of optics & photonics § Rapid dissemination § 4 -page limit § 2015 Impact Factor: 3. 040 § 1, 500 articles published in 2015 § Median time to publication: 70 days § Acceptance rate: <40%

Optics Letters Acceptance Criteria § Newsworthiness to substantial part of optics community § Need for rapid dissemination of novel results § High-quality scientific and technical content § Paper likely to make a major impact on the research field § High-quality presentation of findings § Paper does not require major revisions

Optics Letters Groundbreaking Research Optics Letters has published key papers and groundbreaking research in numerous areas, including: § Optical Phase Conjugation § Bragg Gratings § Photonic Crystal Fibers § Optical Coherence Tomography § Optical Trapping § Femtosecond Laser Pulses

Optics Letters Nobel-Prize-Winning Authors Numerous Nobel Prize Winners have published in Optics Letters: § § § Eric Betzig Nicolaas Bloembergen John L. Hall Theodor W. Hänsch Serge Haroche § § Stefan W. Hell William Moerner Arthur Schawlow David Wineland

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