Publications and Presentations Committee May 2017 Larry Weinstein

Publications and Presentations Committee May 2017 Larry Weinstein (chair), Norman Graf, Marzio de Napoli, Rouven Essig, Andrea Celentano

PPC Responsibilities • • Get talks and publicize speaking opportunities Maintain talk and conference publication data base Get speakers and allocate speaking opportunities Review and approve – Abstracts – Talk slides – Conference proceedings – Instrumentation papers • Manage the paper writing process for results papers

The Rules (talks) • Contributed or invited talks – Abstracts submitted to PPC for approval 2 weeks before deadline – Slides submitted to PPC for collaboration approval 2 weeks before talk – Final slides submitted to PPC for posting – Conference proceedings submitted to PPC for approval 2 weeks before deadline • Seminars and colloquia – No approval needed – Final slides submitted to PPC for posting

The Rules (results and papers) • Physics Results – Key transparencies need approval • EC and PPC (and Analysis Committee) approval • 2/3 vote of collaboration – “Officially approved plots” archived on the passwordcontrolled PPC page • Physics Publications – Analysis note • made available to collaboration • needs approval by PPC and EC (and Analysis Committee) – Writing team formed by PPC (and EC) • • 2 weeks for collaboration comments Review team (writing team plus 3 more) writes 2 nd draft 2 more weeks for comments (minor only) Needs approval by PPC, EC and 2/3 of collaboration

HPS Talks: Dec 2016 to May 2017 (from PPC confluence page) Conference Speaker Date APS “April” meeting (DC) [contributed] Omar Moreno Jan 28 -31 APS “April” meeting (DC) [contributed] Larry Weinstein Jan 28 -31 U. S. Cosmic Visions: New Ideas in Dark Matter (UMd) Omar Moreno Mar 23 -25 Upcoming Talks LDMA (Elba) Tim Nelson May 24 -28 Jlab User Group Meeting Holly Szumila-Vance June 19 -21

HPS Instrumentation Papers • Process – Draft submitted to collaboration for two week comment period – PPC approves paper after collaboration comment period • Papers – ECal paper, accepted by NIM – Beamline paper, accepted by NIM