Public Procurement Overview Clare Winter Procurement Group Manager

Public Procurement Overview Clare Winter – Procurement Group Manager

Local Government Spend • Nationally £ 110 Billion • Nottinghamshire County Council £ 1. 1 billion budget and over 16, 000 employees who work directly or indirectly for the Council. • We spend approx. £ 622 m per annum on goods/works & Services • Approx. 50% of this spend is within Nottinghamshire • We have are responsible for the provision and performance of around 440 statutory and discretionary services to 805, 848 people across Nottinghamshire including the vital range of services for children, public protection, social care and highways as well as many discretionary services relating to the social, environmental, and economic well-being of the area

How NCC Spends its Money

The Nottinghamshire Challenge • Government funding for the Council being reduced by a further £ 12 m in 2018/19 and demand for care services from an aging population, vulnerable children and people with disabilities is set to continue rising • The Council will need to make further, significant savings. The Financial Strategy identifies a further £ 54 m shortfall by 2021/22. • Council needs to address this shortfall. In doing so, the Council will continue along a path of reducing costs through differently and more efficiently. To date, our efficiency savings mean that 90 p in every £ 1 is now spent on delivering the front line council services that people rely on.

• Most councils no longer rely solely on in-house operations to deliver either public services or their own internal functions (such as HR, finance, payroll and IT). Many have used their legal powers to establish a mixed portfolio of provision, involving delivery models that operate across areas • Services that are not delivered ‘in-house’ involve some form of alternative delivery model (ADM): – Local Authority Trading Company (commonly referred to as a LATC) – Public Service Mutual (commonly referred to as a PSM or mutual) – outsourcing (to an existing social enterprise or charity; or to a for-profit provider) – joint venture (JV - potentially involving ownership and control by a range of stakeholders including (but not limited to) staff, the council, or independent provider(s)

https: //www. inspireculture. org. uk/ • Inspire delivers the following services on behalf of the Council: – – – – Public Libraries Archives Arts Instrumental Music Teaching in Schools Community Learning and Skills Service Nottinghamshire Music Hub Education Library Service • Provides for a more sustainable future for cultural services. • Nottinghamshire County Council continue to provide their procurement service

http: //www. viaem. co. uk/ • Is a new joint venture company that has been established through a partnership between Nottinghamshire County Council and Cornwall Council, to deliver highways and fleet management services. Via is wholly owned by the public sector. The joint venture status enables Via to trade more commercially providing a more sustainable and viable entity • Via manage their own procurement requirements not the County Council • Contracting opportunities can be found on “contracts Finder” advertised by Corserv Limited https: //www. contractsfinder. service. gov. uk/Search/Results

http: //www. arc-partnership. co. uk/ • Innovative new partnership between Nottinghamshire County Council and Scape Group, their focus is property design and construction • Again, the alternative operating model provides commercial freedoms and flexibilities which has created a more viable future for the service • Arc manage their own procurement requirements not the County Council • http: //www. scapegroup. co. uk/services/procure/liveprocurement/arcpartnership-construction contracting opportunities

Procurement in the Public Sector • Legal frame “Public Contracts regulations 2015” • Local rules “financial regulations” • Public Services (Social Value) Act 2012 • Open, Fair & Transparent • Lots

Advertising Opportunities

Evaluating Bids • Supplier Selection Questionnaire: Economic & Financial Standing, Technical & Professional Ability • Project Specific Questions: Combination of price/quality & social value

Social Value • The Social Value Act 2012, requires us as public authorities to consider wider social and environmental benefits when we choose suppliers to deliver contracts, rather than basing commissioning decisions solely on price and quality • So the question to ask if £ 1 is spent on the delivery of a service, can that same £ 1 be used to also produce a wider benefit to the community? • For example, a homelessness organisation funded to provide hostel space for the homeless may create additional value by providing routes into employment and training for its service users • For example, to secure an IT contract a public authority could ask its suppliers to think about what they could do for the wider community, such as training in schools, donating old equipment or providing free Wi-Fi.

Making yourself stand out • Have you told us “why we should choose you”? • Have you fully defined the key features, Quality & Benefit of your product/service • Made use of most recent & relevant case studies to illustrate your track record? • Carry out a mock assessment of your bid against the scoring criteria.

The D 2 N 2 Growth Hub • Website www. d 2 n 2 growthhub. co. uk • Help Line 0333 006 9178 Growth Hub Advisers for Nottinghamshire: damian. cliff@nottscc. gov. uk Tel: 0115 977 3208 tom. ramsay@nottscc. gov. uk Tel: 0115 977 4423