Public Buildings Service Public Buildings Service Introduction Public

Public Buildings Service

Public Buildings Service Introduction

Public Buildings Service Mission To meet the needs of the Federal employee by offering the opportunity for high quality care programs in GSA- owned or controlled space.

Work-site child care is a key building amenity and an essential component of the familyfriendly workplace. Public Buildings Service

Public Buildings Service • 110 centers operating in 31 states, the District of Columbia and Puerto Rico • Caring for over 8, 300 children on a daily basis.

Public Buildings Service Quality Child Care Facilities

Public Buildings Service Chapter 1 Roles and Responsibilities

Public Buildings Service ●GSA Child Care Division ●GSA Service Center, PMO ●Agencies ●Child Care Providers

Public Buildings Service Authority • The parameters of what GSA pays for are determined by Title 40 section 590, sometimes referred to as the “Trible Amendment. ” • …General Services shall provide guidance, assistance, and oversight to federal agencies for the development of child care centers to provide economical and effective child care for federal workers

Public Buildings Service What it Allows: • • • Allotment Of Space Payment For Space And Services Payment Of Other Costs Reimbursement For Employee Training Criminal History Background Checks Appropriated Amounts For Affordable Child Care

Public Buildings Service Who Pays for What…. . Child Care Division? Property Manager? Service Center? Child Care Provider?

Public Buildings Service GSA Child Care Division • Costs associated with supporting and maintaining the child care centers. This includes labor; services; supplies; and operating equipment such as children’s furniture, office furniture, playground equipment, appliances, computer equipment, security equipment, and copy machines. • Travel for RCCC’s to Child Care Division meetings and national conference. • Center Program and Health Reviews. • Special projects or training. • NAEYC accreditation fees.

Public Buildings Service GSA Service Center, PMO (BA 61 or BA 54) • Repairs, alterations, and modernization work including playgrounds. • Telephone service in the centers. • Maintenance and cleaning of center including repairs and general upkeep. • Painting • Inspections and surveys including playground inspections and safety inspections. • Playground equipment and large appliances including repair and replacement.

Public Buildings Service Agencies • Pay rent for the child care space, most often assigned as joint use space. In Federal space, the specific rental rate is set per building based on the appraisal process. In leased space, the costs are a pass through of rent plus any additional services Rent includes basic services. • May use appropriated funds to support tuition costs for their own employees • May use recycling funds for tuition assistance programs • If delegated, may be responsible for typical GSA costs • Travel and training of appropriate personnel

Public Buildings Service Providers • All supplies and consumables including office supplies, toys, curriculum materials, and food. • All operating costs including staff, insurance, and professional services. • Their own State license fees and may pay NAEYC accreditation fees

Public Buildings Service Chapter 2 Cleaning

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Public Buildings Service

Public Buildings Service Custodial Contractor Responsibilities

Public Buildings Service Chapter 3 Design and Alterations

Public Buildings Service Why Such Specialized Space? • Children spend up to 12, 500 hours in a child care center. • More than one spends in school Kindergarten through High School. • Formative Years-physical environment affects brain development.

Public Buildings Service Child Care Design Guide

Public Buildings Service Sample from Facility Compliance Tool

Public Buildings Service National IDIQ Child Care A/E and Expert Professional Services “To provide expert Child Care A/E services nationwide, on an as-needed basis for all 11 GSA Regional Offices and the GSA Central Office. ”

Public Buildings Service Key Services Planning and Pre-Design Phase Services A/E Design Services Other A/E Services

Public Buildings Service Type of A/E Services Project Preplanning and Pre-Design Phase Services. • Existing facility survey/assessment • Feasibility Reports • Program/project development, • Site investigations and selection/planning, environmental studies, budget estimating and cost/pricing services, A/E Design Services • Space programming, • Preliminary-design services, design concepts, specifications construction drawings and code reviews Other A/E Services • Peer review of projects under development by other A/E firms • Inspection services • Materials reviews *ACTUAL CONSTRUCTION IS NOT INCLUDED IN THIS CONTRACT.

Public Buildings Service Chapter 4 Equipment

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Public Buildings Service Chapter 5 Maintenance

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Public Buildings Service

Public Buildings Service Facility Inspections ● Routine Preventive Maintenance, including kitchens and playgrounds ● Monthly Walk-Through Inspections ● Playgrounds – daily for custodial inspections for debris Check bolts and attachments correcting any malfunctions reported by caregivers

Public Buildings Service

Public Buildings Service

Public Buildings Service Chapter 6 Playgrounds

Public Buildings Service • Playgrounds are happy places for children to develop physical, mental & social skills. A place for adventure & fun! • Also place where serious injury can occur. • Consumer Product & Safety Commission estimates 200, 000 injuries each year. • Poor playground maintenance estimated for almost 1/2 of all playground injuries.

Public Buildings Service

Public Buildings Service What about sand?

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Public Buildings Service

Public Buildings Service Chapter 7 Environmental Health & Safety

Public Buildings Service 99%

Public Buildings Service Help us breath clean air.

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Public Buildings Service Chapter 8 Security & Emergency Planning

Public Buildings Service Facility Security Committees • Ensure the child care center is represented on the FSC. If the director is not part of this committee, then the facility manager is responsible for representing the interests of the center at FSC meetings. Changes affecting entrance, parking, visitor access, or drop-off areas could have a direct, negative impact on the operations of the child care center.

Public Buildings Service Occupant Emergency Plans (OEP) • DO implements the OEP emergency • Child Care OEP should be part of the main facility’s OEP • Property Manager should have a copy of the child care OEP and be familiar with their evacuation locations • OEP should include Shelter in Place location • In case of COOP Child Care Center will close

Public Buildings Service Physical Security • Card Key Access – Facility Access Cards • Cameras – for security purposes only May be placed at entry/egress points and parking lots for surveillance • Duress alarms • Window Glazing – replacement is managed by the GSA Office of the Chief Architect

Public Buildings Service Chapter 9 Program Standards

Public Buildings Service

Public Buildings Service

Organizations & Authorities Standards Caring for Our Children Natl. Health & Safety Standards NAEYC Accrediting Authority State Licensing Operating licensing Authority Local authorities Codes, Standards Authority & Inspectors ITERS & ECERS Quality Standard

MARS Review Public Buildings Service Documents to Assist in Reviews: • Child Care Center Design Guide • Child Care Directors Desk Guide • GSA child care license agreement • Child care center files (including incident or accident reports, annual survey, OEP, equipment inventory, floor plan, and child care staff background checklist) • State and local licensing regulations • Applicable NAEYC standards • GSA’s Standard Custodial Specification

Public Buildings Service Chapter 10 Cost, Quality & Affordability

Sample Budget (center for 68) Income Expenses Personnel Costs *Staffing 350, 900 70, 180 5, 000 10, 000 2, 000 Benefits @ 20% Staff Development Substitutes Recruitment Supplies/Operating Costs Food Consumables School Supplies Program Enhancements 30, 000 3, 000 5, 000 3, 000 249, 600 266, 760 $516, 360 Total Potential Income *Staff Costs Director (GS-9) Assistant Director (GS-7) 5 Head Teachers (GS-5 $11. 68) 10 Asst. Teachers (GS-2 $8. 00) Total Staff Costs 35, 000 28, 000 121, 500 166, 400 $350, 900 Staffing: 1 Head Teacher, 2 Assistants Administrative Costs Acct/Legal/Overhead (2 - 15%) Insurance Total Expenses Infant /Toddlers 30@160/week Threes/Fours 38@135/week 25, 000 6, 000 $510, 080

Public Buildings Service Tuition Assistance Federal Child Care Subsidy Program • Based on adjusted gross income • School-Age & Vacation Care up to 13 yrs Board Tuition Assistance

Public Buildings Service Fundraising • Allowed and Encouraged • Cannot be during CFC • Some centers, boards are CFC approved.

Public Buildings Service Recycling $ • Major source for tuition assistance • GSA’s practice to give back $ to the region. • Recycling authority- “employee programs”

Public Buildings Service

What Do You See? As Property Managers: fingerprints! As Educators: safety features to allow teachers to observe children.

What Do You See? As Property Managers: another area to keep clean & safe As Educators: a cool, shady oasis for outdoor play, with many textures

What Do You See? As Property Managers: the need for background checks on all staff As Educators: the need for comforting and caring teachers

What Do You See? As Property Managers: As Educators: a floor clean an infant exploring enough to eat from! and learning.

What Do You See? As Property Managers: paint on surfaces & embedded in rugs! As Educators: children learning through their senses

As Property Managers: high maintenance outdoor areas What Do You See? As Educators: natural environments help children connect with nature

What Do You See? As Property Managers: spills & crumbs…a floor that needs constant cleaning As Educators: family style, nutritious meals and a time to build social skills

What Do You See? As Property Managers: tape & staples ruin walls As Educators: an expressive exercise which builds creativity and self-esteem

Public Buildings Service

Public Buildings Service Childhood is a place as well as a time. May Sarton

Public Buildings Service Child Care Jeopardy

The blinds in one classroom need replacement and the seal on the freezer door is bad. This is where the funds for these repairs or replacements should come from. What is the property manager’s budget?

Dollar amount property managers should budget for annually for upkeep, maintenance & repair. What is $5, 000 - $10, 000?

Funds GSA receives by diverting trash that can be used towards tuition assistance. What is recycling $?

GSA resource document for child care cleaning requirements What is the standard custodial specification?

A major alterations project has been implemented in the infant room to address line of sight as required by this accrediting body. What is NAEYC?

THE GSA resource for child care design, construction and renovations projects. What is the Child Care Center Design Guide?

Property Managers conduct monthly child care inspections using this checklist. What is the Child Care Monthly Checklist?

Used to prevent rotting, if playground wood structures have this chemical it must be removed and replaced. What is CCA- treated wood?

I use this to respond to maintenance service calls to tighten bolts on the playground? What are MAN HOURS on the O&M contract?

Public Buildings Service Thank you!

Public Buildings Service Questions?