PSATNMSQT Administration Training Session your training date 1

PSAT/NMSQT Administration Training Session – (your training date) 1

Test Information • (test date for your campus) • 10 th & 11 th Graders – PSAT/NMSQT • Student classrooms will be posted on Tuesday and we will email the list to staff to let students know during Advisory on Tuesday. • Test Day – Three #2 pencils & Student ID. • 9 th & 10 th: Calculator 2

Who Do I Contact? (your staff contacts listed) 3

What’s my responsibility on (tests date)? 4

Before Test Starts • All backpacks and items left at the front of the classroom. • All Cell Phones and Electronic Devices Powered Off and left in student backpack. If student has no back pack, then teacher will place it in basket. • Student Desk Area; • Pencils, Student ID, and calculator (underneath desk until needed). • Students are not allowed to go to back pack during break. • Students are not allowed to discuss the PSAT test during or after completion on the PSAT. 5

Associate Supervisor Responsibilities • Proctors test • Reads the supervisor’s manual prior to the test administration. • Assumes responsibility for all testing materials in his/her assigned room. • Administers the test in accordance to the rules and procedures in the manual. • Collects and accounts for testing materials prior to the students leaving the testing room. • Returns materials to (list staff names) after the students leave the room. (Highly advise this happens within 10 minutes after the test session is over, and prior to the next group of students arriving for the remainder of their instructional day. ) 6

Security of materials • Books must be secure at all times. • Test materials must be supervised at all times. • If students leave the room, ensure that their documents remain in the room. (i. e. Bathroom breaks, etc. • At the end of the session, collect testing booklets and answer documents prior to the students leaving the room. 7

Accounting for testing materials • Missing Tests: • Determine serial number of the test • Notify Supervisor (name of staff) • Check the desk of the student to whom that serial number is assigned • Also check the desk of the students to whom the serial numbers before and after the missing document is assigned. (Tests stick together sometimes. ) • If this is discovered during a test session, wait until break to locate the missing documents. (Please avoid this scenario. ) • Call the supervisor as soon as possible. • Announce to the students that you are unable to release anyone to break until the test is found. • If after an exhaustive search, you are still unable to locate the document, report it on the Supervisor’s Irregularities Form. • Supervisor will contact PSAT and District Office about the missing document. 8

Pre-Administration Responsibility with the students • Reviewing Names, DOB, Student ID School Code • Have students verify that their name, DOB, race, gender and Student ID are accurate. • Hispanic students need to bubble ethnicity • Post School Code on the Board, have students verify that number on their pre-labeled answer document. • (Your school code) 9

Race/Ethnic • Hispanic students need to bubble their ethnicity: • All others should be correct. • If a student is 2 or more races, s/he may bubble all that apply. 10

Students from other schools or home schooled (PSAT) • Should present a photo ID (driver’s license, school id, state issued id). • Will need to do the pre-administration session with the new-to-our school students. • Will use the Texas home school ID: • 994499 • New-to-Our School: • (your campus code) 11

Calculator use • A calculator icon appears on the sections in which the student can use the calculator. • The test is laid out in a way in which the non-calculator portion is before and separate from the calculator portion. • It has to a be a scientific calculator – cannot use their phones, laptops, i. Pads, or tablets. • Must be kept under their desks until the portion of the test that allows calculators is administered. 12

Students may bring their own calculator • It must be a scientific. • It must be kept under the student’s desk until that portion of the test. • If it is a graphing calculator, it must be one of the ones listed > 13

What can be out? • Students can only have a number 2 pencil (NOT mechanical), testing document, and answer document on their desks throughout the test. • May have the calculator out ONLY during the portion of the test that allows it. • No visible or audible staff cell phones. 14

Directions for administering the test: • Prepare the room to ensure that desks are 4 feet from the center of each desk apart in all directions. • Read direction scripts verbatim. • Follow break protocols. • Follow strict time lines for test administration. • Answer student questions related to directions. • Do NOT answer student questions about test content. • Actively walk the room. • Do NOT read, grade papers, plan units, answer email, use your cell phone, or laptop. • Keep a seating chart and document when you start and each test session. • Recommended that a log is kept of when students leave the room for bathroom or other breaks. • Same testing protocols as STAAR testing. 15

Test Day Problems: • Notify the supervisor of any suspected testing irregularities. • Keep extra sharpened pencils available to avoid students needing to sharpen in the middle of a test. • Keep student bathroom breaks during the test to a minimum. Limited time for each test. Frequent breaks are scheduled. 16

Breaking for PSAT • Allow 5 minutes. • Students are not allowed to leave the room unless supervised in the hallway/bathroom. • Students understand this is not STAAR testing. We are on a specific time frame. 17

Test Takers Need to Know: • Taking the test • Don’t share test content or answers with anyone in any form. • Only work on the section that you are assigned. Do NOT work ahead or behind. • Stop a section when the proctor announces the test is done. • Take the entire test. • Do NOT leave the building or go to your locker during breaks. 18

Marking the answer document • Marks that are too light or bubbles not completely filled may not be scored – adversely impacting the score. • Number 2 pencils with a soft eraser only. Mechanical pencils are not permitted. • Any erased answers need to be erased completely without tearing the answer document. • Mark answers in the document. The test booklet will not be scored, only the answer document. • The test booklet is consumable. Mark on it as needed. 19

Good things to do for the students: • Inform students in advance of the test day and where they will take the test. • On test day, students may bring: • A number 2 pencil • A scientific calculator – we may be providing this for the students. • Student ID. 20

Seating Chart • Pre-plan who sits where is strongly advised. • Do not allow students to decide where they will sit. • Need to have a written seating chart with names. • Charts will be turned into the supervisor. • Avoid sitting relatives near each other. 21

After the Test: • Do not dismiss students until all documents are returned to (your reporting staff). • We announce that testing is finished and students are dismissed to 4 th period. • Make sure that answer documents are separated from the tests. • Verify serial numbers. • Ensure signatures are in the correct places. • Return Materials immediately 22

Let’s Make It A Great Testing Day!!! Don’t Forget to Sign Out to receive Training Credit 23