Prospects Programme Controlled Programme Delivery Toolkit Sofia September

Prospects Programme Controlled Programme Delivery Toolkit Sofia September 2007 Author - Lynn Oates 1/8/2007 - Page 1

Introduction • Outline of presentation – Lynn Oates (Programme Director) • Risk Management Sharpe - Application - Examples - Mike Kilbane /Ian Author - Lynn Oates 1/8/2007 - Page 2

Presentation Aims: • To explain the need for robust programme management and outline the programme management toolkit. • Demonstrate what risk management is, its relevance and use in managing public/private sector partnership projects. Author - Lynn Oates 1/8/2007 - Page 3

Prospects Vision and Objectives • Vision ‘ A proven formula for national rollout through local delivery of the Prospects programme with the aim of: • reducing drug-related crime and re-conviction; • improving the health of participants; and • reducing homelessness. ’ Author - Lynn Oates 1/8/2007 - Page 4

Prospects Vision and Objectives • Objectives –To reduce the level of re-offending amongst the participants in the pilot scheme –To test the effectiveness of a multi-agency partnership approach to deliver the Prospects programme –To provide a range of interventions which enable participants to successfully re-integrate into their local community Author - Lynn Oates 1/8/2007 - Page 5

Controlling Project Delivery • Robust governance – Ownership – Roles and responsibilities – Escalation routes Author - Lynn Oates 1/8/2007 - Page 6

General Prospects Programme Governance Central Government/Minister National Programme Board (Chair – SRO) Local Partnership Boards Local Project Teams Author - Lynn Oates 1/8/2007 - Page 7

Programme Escalation Route Senior Responsible Officer National Programme Manager Project Delivery Board Senior User NPS Projects Project Manager Author - Lynn Oates 1/8/2007 - Page 8

Programme Management Tools • Project Planning –Products / activities –Milestones • Reporting and Monitoring Progress • Risks and Issues • Document Control • Change Control Author - Lynn Oates 1/8/2007 - Page 9

Planning Business Case Reporting Cycle Minister Plan Programme Board Plan Programme Plan Project Board Plan Project Plans Individual Team Members Author - Lynn Oates 1/8/2007 - Page 10

Programme Milestone Levels - Example Programme 0 Ministerial • Property identified. • Local MP notified • Prospects Opening • First stage evaluation • General Quarterly Updates Programme 1 Programme • Site development start • Site Development Complete • Site handed to Prospects Provider • Sec of state sign off • 1 st resident accepted Programme 2 Project • Regime products to NPD • Regime signed off by NPS • Regime completed by provider Programme 3 Local Events • Staff recruited • Board meeting regularly • Induction & Training planned • Ind & Tng delivered • Staff in building Author - Lynn Oates 1/8/2007 - Page 11

Risk Management What is a risk? A risk can be defined as a potential event, either internal or external to the Prospects Programme which, if it occurs may cause the Programme to fail to meet one of its objectives. Cont…. Author - Lynn Oates 1/8/2007 - Page 12

Risk Management • There are two key aspects to assessing a risk • the expected likelihood or probability of that event occurring and • the expected impact if it does occur. Is it likely to happen! If it happens – what impact! Author - Lynn Oates 1/8/2007 - Page 13

Risk Management • Once identified – Risks are categorised on a hierarchical scale. The Home Office uses: • BLACK, RED, AMBER, GREEN B –Threat to the achievement of the Programme objectives. R – Serious or significant risk to the achievement of the Programme objectives. A – Some risk to the achievement of the Programme objectives. G – Insignificant or no risk. B – Requires immediate action. R – Urgent action. A – Manage through normal process. G – Monitor. Author - Lynn Oates 1/8/2007 - Page 14

Risk Management Matrix II M M P P A A C C T T VH/VL VH/M VH/H VH/VH H/VL H/M H/H H/VH M/VL M/M M/H M/VH L/VL L/M L/H L/VH VL/VL VL/M VL/H VL/VH LIKELIHOOD Author - Lynn Oates 1/8/2007 - Page 15

Managing risk Consider anything which could be a risk in preventing you delivering the objectives of your project/programme Consider the level of risk, apply the BRAG status Consider what steps you can take to avoid the risk becoming an issue – MITIGATION Agree who is responsible for managing the risk Include the risk management in your planning/management/reporting process. Author - Lynn Oates 1/8/2007 - Page 16

Managing Risk • Let us look at some risks you may have while delivering your public/private sector partnership projects • Reputation (to provider/Government sponsor) • Planning/design • Environment • Finance/funding • Political • Timescales • Health • Stakeholder/Public consensus Author - Lynn Oates 1/8/2007 - Page 17

Risk Management • Projects/Programmes with robust risk management processes succeed they ensure that there; • Are no surprises Author - Lynn Oates 1/8/2007 - Page 18

Prospects Thank You Questions Author - Lynn Oates 1/8/2007 - Page 19