Promoting Copyright Education and Compliance on Campus Copyright

Promoting Copyright Education and Compliance on Campus Copyright Basics: Utilizing Available Tools and Resources Educause South. West Regional Conference 2006 Susie Quartey and Carl Johnson

In the Beginning • • • Office developed in 1999 Focus: Address and resolve copyright issues Resources used Ø US Copyright Law Ø “Copyright Essentials for Librarians and Educators”, Kenny Crews, 2000 Ø “Crash Course in Copyright”, Georgia Harper, 2001 Ø “The Copyright Primer for Librarians and Educators”, Janis Bruwelheide, 1995

How many of your institutions have an office responsible for or dedicated to copyright issues that arise on campus? 1. 2. 3. Yes No Uncertain 0 of 250

Mission: • Assure effective and appropriate licensing practices • Manage licensing and rights information • Provide copyright education, training and policy advisement • Assess copyright policy and legal developments

How many of your professors and instructors feel copyright laws affect how they teach and the resources they use? 0 of 250 1. 2. 3. All of them Some of them None of them

Assure effective and appropriate licensing practices: • • Develop helpful handouts Host displays about copyright awareness Get involved in campus committees Give presentations to faculty and students University-level Department-level Student organizations

Manage licensing and rights information • • Utilized existing technology Developed presence in courseware management system Developed database that manages course reserve requests Developed database that manages non-reserve requests

Provide copyright education, training and policy advisement • Develop policy and educational materials ØCRM ØOnline tutorial ØPens, clips, and bookmarks, Oh my!

Assess copyright policy and legal developments • • • Fair Use is your friend Answer questions on copyright policy Monitor pending copyright legislation

Success is measured by • • Increased workload Increased requests for presentations and assistance More difficult questions asked Increased demand for our services 2002 2003 2004 2005 Students served 16, 233 39, 835 58, 403 154, 000 Total pages requested 7, 306 16, 934 19, 801 32, 000

Does your University have an official copyright policy? 1. 2. 3. Yes No Don’t know 0 of 250

Policy Development—Who • • • Chairperson: interested stakeholder University Legal Counsel Administrators Faculty, staff, students Librarians, Bookstore, Print Services, Law School, IT

Policy Development—Scope • • Laws—Govern Policies—Regulate Guidelines—Educate “Copyright Resource Material”

Policy Development—Scope Quantitative “rules” Approach Fair Use Digital Library Print Services Music Library Distance Education Principles Approach Internet Issues

Policy Development—Timeline Identify issues & objectives; organize committees Prepare initial materials & drafts Policy Drafting Committee IP Advisory Committee review of preliminary draft AVP & President’s Council approval Faculty & campus review Finalize document/policy Implement Final Policy MARCH 2001 JUNE SEPTEMBER JANUARY 2002 MARCH JUNE SEPTEMBER 2002

Summary • Be patient with administrators • Provide Presentations, seminars, displays • Offer incentives to entice learning • Make learning about copyright fun

Available Resources • Online tutorial copyright 101. byu. edu • Online submissions for reserve requests, Reserverequest. byu. edu • Online submissions for non-reserve requests, Copyrightrequest. byu. edu • Department homepage, copyright. byu. edu • Copyright Resource Material handbook • Handouts on Copyright-related issues

Carl M. Johnson, Director 801 -422 -3821 carl_johnson@byu. edu Susie Quartey, Associate Director 801 -422 -4467 susie@byu. edu Copyright © 2006 Brigham Young University Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the copyright owner. To disseminate otherwise or to republish requires written permission from the copyright owner. Brigham Young University Copyright Licensing Office 3760 Harold B. Lee Library Provo, UT 84602 -6845 phone 801 -422 -9339 fax 801 -422 -0463 copyright@byu. edu