Project Workflow Management 102411 Workflow Management Copyright 2011

Project Workflow Management 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 1

Workflow Management o Charting the tasks n n n Task relationships and dependencies Task effort Charting 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 2

Project Management o o When proposing a project the final outcome (prototype, report on investigation, research result) is composed of many individual parts. “The longest journey begins with but a single step” n o And adaptation of “A journey of a thousand miles began with a single step” [1904 Sayings of Lao Tzu] “He who fails to plan is a planning to fail. ” Winston Churchill 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 3

The goal – Gantt Chart o o o Before building a Gantt Chart break the work into manageable steps. A workflow diagram can be constructed once the tasks have been identified. Each step has a relationship to the entire task. 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 4

The Gantt Chart o A type of bar chart n n n o Illustrates a project schedule Gives the start and finish dates of the individual tasks Some also show dependencies of tasks History of the Gantt Chart n n n 1896 – Karol Adamiecki developed a harmongram. First published in 1931 in Poland. 1910 to 1915 – Henry Gantt designed his chart First applied during the First World War and used by the Emergency Fleet and Shipping Board. 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 5

What it looks like o Gantt charts list the tasks, task relationships, manhour projections, and the overall project schedule. 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 6

Analysis of individual tasks o o o It takes skill and an understanding of the problem to deconstruct it into individual tasks. This is a skill that can be learned. Analysis takes place in three areas – cost, time and scope 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 7

Once analysis done o After the analysis is done, workflow diagrams can be constructed n n n o o Gantt Charts Pert Charts Workflow diagrams These can easily be accomplished with Microsoft Project. Or they can be drawn in a graphics editing tool. 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 8

The proposal – the sections o The general format o Cover Page (Title Page) Executive Summary Table of Contents List of Figures List of Tables o o 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 9

The chapters o 1. Introduction n Context setting o o o n Why are you writing Background and Problem Statement – includes scope, limitations and standards Specifications that must be met Descriptive abstract of remainder of proposal 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 10

Body Chapters o Chapter 2 through x n n n Present your exploration of backgound Present your proposed solution to the problem statement Presentation should cover o o o 10/24/11 - Workflow Management Concept of your solution Diagrams and figures explained by the text Statement of appropriate standards and how they apply to your solution An analysis of your proposed solution Test and debugging plan that will be used after a prototype is built. Copyright 2011 - Joanne De. Groat, ECE, OSU 11

Managerial o This chapter includes n n n Schedule (Workflow diagram, Gantt chart or similar graphics) Personnel (including assignment to tasks) Costs o o 10/24/11 - Workflow Management Hardware Personnel – requires an estimate of man-hours on tasks Copyright 2011 - Joanne De. Groat, ECE, OSU 12

Conclusions o o Summary Benefits of proposed solution REFERENCES APPENDICIES 10/24/11 - Workflow Management Copyright 2011 - Joanne De. Groat, ECE, OSU 13