Project Sponsor Business Owner Jane Johnston Anna Stamp

Project Sponsor & Business Owner : Jane Johnston & Anna Stamp Business Project Manager: Jane Cameron EST 103 Estates my. Project Implementation IS Estates Programme Manager: Derrick Matheson PPMA Data Train’g e. FIN SSO Service Project Report 08/02/19 IS Project Manager: Lyn Thomson (Handover to Shirley Blyth in n Mig progress) NEXT STEPS LATEST UPDATES • Meeting held on training material with Polarisoft. Reviewed and agreed Introduction and Basics modules. Agreed • Preparation of bespoke training planned for the w/c 11/02 next steps for remaining training material and parallel development of UAT scripts with development of the • Peer testing of e. FIN integration w/c 11/02 operating guide after UAT is complete. The work stream remains at AMBER because of the lack of contingency in • Integration Testing of e. FIN w/c 18/02 this timeline. • Complete Technical Architecture Document. • PPMA works stream set at AMBER (and associated risk 29). Increased concern that Polarisoft may not complete • Plan dates for Vulnerability Testing with Polarisoft the build of the new Finance Screens in February. • Begin setting up of Service with IS Applications Management & • Peer testing delayed due to IS DEV resource being unavailable. Service Management. • Pen test and Vulnerability tests agreed with Polarisoft. • Data Migration Plan reviewed and agreed with Polarisoft. OVERALL RAG MILESTONES Baseline (v 9 Actual/ plan) Predicted EST 103 Phase 1 Stage 1 Strategy & Planning ends (Sign Off End Planning Milestone) [10% Payment] 10/08/18 27/07/18 EST 103 Phase 1 Stage 2 Design & Build (Sign Off End Analysis & Design 21/12/18 Milestone) (End of PPM Anywhere Design) [25% Payment] 21/12/19 EST 103 Phase 1 Stage 2 Design & Build ends (Sign Off End Build Milestone) (Technical Go LIVE) [25% Payment] 19/04/19 RISKS & ISSUES Ref Description 7 Assumption in Estates that they will own the Supplier Relationship & Management of the Service. Availability of Estates Resource 12 19/04/19 15 16 18 RAG Owner GREEN Derrick Matheson AMBER Jane Cameron Dependency on Estates to provide good quality data to be GREEN Jane Cameron migrated to the system by Polarisoft. Dependency on Estates to provide good quality engagement & AMBER Zoe Stephens communications to ensure user adoption of new system and business processes Reputational Risk if the project fails. AMBER Jane Johnston Business GO LIVE 08/05/19 19 EST 103 Phase 1 Stage 3 Transition & Early Life Support ends (Sign Off End Training Milestone) [15% Payment] 24/05/19 23 EST 103 Phase 1 Stage 4 Handover to Operations ends (Sign Off End Delivery Milestone) [15% Payment] 25/06/19 24 EST 103 Phase 1 Stage 5 BAU Operation ends (Sign Off End Phase 1 Business Transformation Milestone) (Phase 1 Close Milestone) [10% Payment] 30/07/19 26 Risk that users will require more training after Go Live. GREEN Jane Cameron 29 Risk that Polarisoft Build of New Finance Screen will not be complete in time for UAT AMBER Lyn Thomson 30 Risk that the time required to complete development of AMBER Jane Cameron training materials to the right quality will mean a further delay to the project. EST 103 Phase 2 - Pending Budget set aside for annual operational cost may not be GREEN Jane Cameron sufficient. Risk that we will be unable to complete the e. FIN integration to GREEN Iain Fiddes time and quality because of lack of trained TALEND development resource. Risk IS will not be able to provide a quality service to Estates at GREEN Stefan Kaempf GO LIVE because of the lack of trained support production staff. IS Spend (days) Total for FY 2018/19 YTD January 2019 Estimate to Completion Budget / Forecast 286 210 35 286 Actuals 206. 8 38. 4 286