Project Scope Time Cost Scope Statement WBS Diagram

Project Scope / Time / Cost Scope Statement WBS Diagram Task List & Responsibility Matrix Time (Schedule) Task List with Durations & Sequencing Cost (Budget) Cost of each Task Cost of Summary Tasks Cost of Overall Project

Scope Statement • The project scope statement outlines (in text/paragraph format) what work will be done, the project's deliverables and the associated constraints and assumptions. It includes: – Project description – User acceptance criteria – Detailed information on all project deliverables • It often takes time for the scope of project be become clear and specific

Work Breakdown Structure (WBS) • The work breakdown structure (WBS) diagram is a hierarchical tree of work items needed to be accomplished • Using the scope statement, all activities are identified • Creating WBS is especially useful for larger, more complex projects • Criteria for deciding how much detail or how many levels to put in the WBS: – Level at which a single individual can be assigned responsibility for accomplishing the activity. – Level at which you want to control the budget and monitor and collect cost data during the project. • This can be created using various drawing tools including WBSTool. com

Work Breakdown Structure (WBS)

Task List • Using the WBS, the task list can be developed • It lists all activities / tasks required to complete project – Primary task is lowest level of detail – Summary task is the accumulation of all of its primary tasks • The overall project is the accumulation of all of its summary and primary tasks • Create using MS Project (Task Sheet View)

Work Breakdown Structure (WBS)

Task List

Responsibility Matrix • Displays in tabular format the individuals responsible for each task and summary tasks – “X” can be used to indicate who is responsible • Can indicate primary and secondary responsibility using: – “P” indicates who has primary responsibility – “S” indicates who has secondary responsibility • Create using MS Excel or Word

Responsibility Matrix Task Automated Software System Project 1. Prime Mission Product 1. 1 Subsystem 1 (Specify name) 1. 2 MAP Application Software 1. 3 PMP System Software 2. Platform Integration 3. Systems Eng/Program Mgt 4. System Test & Evaluation 5. Training 5. 1 Equipment 5. 2 Services 5. 3 Facilities 6. Data 7. Peculiar Support Equip 8. Common Support Equip 8. 1 Test & Measure Equipment 8. 2 Support & Handling Equipment Robert x x Maria x Jane Carlos Michelle x x x Alex x x

Time (Schedule) • The schedule is a timeline for the overall project – it shows the duration and sequencing of all project activities. • The duration and sequencing for each primary task is added to the task list. • Summary tasks are automatically determined from the accumulation of all of its primary tasks • Create using MS Project (Task Sheet View)

Schedule

Cost Table • Cost table displays in tabular format the cost of all primary tasks and summary tasks • Cost of summary task = cost of all of its primary tasks • Cost are calculated as: total cost = number of units required x cost per unit • Examples: – 80 hours x $50 per hour = $4, 000 total cost – 3 servers x $3, 500 per server = $10, 500 total cost • Project Cost should also include contingency/reserve funds • Create using MS Excel

Cost Table Task / WBS Items Automated Software System Project 1. Prime Mission Product 1. 1 Subsystem 1 (Specify name) 1. 2 MAP Application Software 1. 3 PMP System Software 2. Platform Integration 3. Systems Eng/Program Mgt 4. System Test & Evaluation # Units/Hrs Cost Subtotal Summary Per ($) Task Total ($) Unit ($) 30 500 725 400 200 80 300 50 50 120 75 30 9, 000 25, 000 36, 250 4, 800 15, 000 2, 400 16 65 2 100 3 1, 500 250 2, 500 105 3, 000 24, 000 16, 250 5, 000 10, 500 9, 000 80 40 40 40 3, 200 1, 600 5. Training 5. 1 Equipment 5. 2 Services 5. 3 Facilities 6. Data 7. Peculiar Support Equip 8. Common Support Equip 8. 1 Test & Measure Equipment 8. 2 Support & Handling Equipment 9. Contingency / Reserve funds Total Project Cost % of Total 70, 250 37% 4, 800 15, 000 2, 400 45, 250 2. 5% 8% 1. 5% 22. 5% 10, 500 9, 000 4, 800 5. 5% 5% 27, 000 189, 000 15%