Project Scheduling Progress Report By Ernawati Mustafa Kamal

Project Scheduling Progress Report By: Ernawati Mustafa Kamal School of Housing, Building & Planning Universiti Sains Malaysia

What is project? We lead • A project is a collection of tasks that must be completed within certain time frame, with specific cost & quality.

What is Project We lead Planning Input • Land • • Process Money (capital) Labour Material Machine What do we do to get it done? How do we do it? • • Output Design Product Buildings Infrastructure What do we want?

Project Scheduling Objectives We lead • Estimating time of project by determining the earliest start and finish of each activity. � Finding the minimum cost schedule needed to complete the project by a certain date. � Investigating the results of possible delays in activity’s completion time. � Progress control � Smoothing project. out resource allocation over the duration of the

Project Scheduling We lead • Tasks are called “activities. ” - Estimated completion time (and sometimes costs) are associated with each activity. - Activity completion time is related to the amount of resources committed to it. - The degree of activity details depends on the application and how specific is the data.

Identifying the Activities of a Project • To determine optimal schedules we need to – Identify all the project’s activities. – Determine the precedence relations among activities. We lead

Identifying Activities • Example: - Company A is a contractor & they need to construct a house. We lead

Identifying Activities We lead • Major task they need to perform & complete: - Sub-structure - Superstructure - Internal Finishes - Services and finishing - External Works

Identifying Activities We lead • Company A needs to develop a precedence relations chart. • The chart gives a concise set of tasks and their immediate predecessors.

Identifying Activities Sub-Structure Superstructure Internal Finishes Activity A B Description Piling Pile caps and ground beams C D E F G H I J Frame Upper Floors Roof Stairs and Ramps External Walls Windows and External Doors Internal Walls and Partitions Internal Doors K L M Wall finishes Floor Finishes Ceiling Finishes We lead

Identifying Activities Services & Finishing External Works Activity N O P Q R S T U Description Sanitary installation Water installation Electrical installation Road, Paths, Pavings & Surfacing Landscaping and Irrigation Systems Fencing External drainage External services From the activity description chart, we can determine immediate predecessors for each activity. We lead

Scheduling Tools & Techniques We lead • Mathematical Analysis - calculating theoretical early and late start and finish dates for all projects activities without regard for any resource limitations. - The resulting dates are not schedule, but it indicate the time period within which activity should be schedule.

Mathematical Analysis We lead • Critical Path Method (CPM) • Graphical Evaluation and Review Techniques (GERT) • Program Evaluation and Review Technique (PERT)

Scheduling Tools & Techniques We lead • Bar Charts - Milestone charts - Gantt charts • Horizontal time scale is used, often divided into weeks. • Various operations comprising the project are listed vertically down the left-hand side.

Bar Charts • The timing and duration of each operation indicated by a horizontal bar spanning the relevant period of weeks and shown on the same line as the operation it refers to. We lead

Example of Bar Charts We lead

Progress Report We lead • It is a document used for updating the progress of work. • Can be in many forms i. e: report (short report, formal report), memo, letter, or presentation.

What is expected to be in progress report? We lead • Background of the project • Discussion of achievement during that period of time (including the photos). • Discussion of the problems arise • Discussion on the work to be completed. • Current cost/budget • Assessment of whether you will meet the objectives in the proposed schedule and budget