Project Portfolio Management Doing the Right Things Right

Project Portfolio Management: Doing the Right Things Right

Agenda What is Project Portfolio Management (PPM) Understanding the PPM lifecycle and core processes Introducing Microsoft EPM solution Demonstration Implementing Microsoft EPM solution Conclusion: Realized PPM Benefits

What Is Project Portfolio Management? Project Portfolio Management is the continuous process of identifying, selecting and managing a portfolio of projects in alignment with key performance metrics and strategic business objectives

Select And Deliver The Right Things 0% Improving Portfolio Management Unrealized Value Realized Value from Project Management DOING THINGS RIGHT Improving Project Management Value from Portfolio Management DOING THE RIGHT THINGS 100% 100 %

How PPM Helps The Organization Portfolio Management Enterprise Project Management Alignment with Business Objectives Visibility & Control Executives and Portfolio Managers Demand Management Portfolio Selection Capacity Planning Portfolio Reporting PMO, Resource and Project Managers Resource Management Financial Management Project Reporting Project Scheduling Program Management Project Team Members Collaboration Time Reporting Team Collaboration Work Management Processes and Tools

Project Portfolio Management Lifecycle Create Select Plan Manage

Core PPM Processes Create Manage Plan Select Demand Management Portfolio Selection Capacity Planning Resource Management Financial Management Time Reporting Portfolio Reporting Project Scheduling Team Collaboration Program Management

Create Standardize the collection of all work across the Enterprise Create Select Capture all requests, from work orders to strategic projects Standardize metrics, valuation criteria and templates Control investments through governance workflow Plan Manage

Select Invest in project portfolios that align with strategic priorities Create Select Objectively prioritize business drivers and drive consensus Derive varying priority scores to evaluate competing investments Identify portfolios that align with strategy and maximize ROI Utilize advanced portfolio analytical techniques to reach the Efficient Frontier Plan Manage

Plan Finalize project delivery roadmap based on resource availability Create Select Identify resource gaps across the planning horizon Finalize release roadmap and headcount requirements to maximize resource utilization Search for team members with availability and assign to project Finalize plan and baseline before moving into execution Plan Manage

Manage Measure and track performance at the project and portfolio level Create Select Collaborate to effectively deliver selected projects Proactively monitor portfolio performance and visualize trends Drill down to the project level to assess risks, issues and status Track and compare budget, actual and forecast values Take corrective actions to improve project performance Plan Manage

Microsoft Project Evolution 2008 Financial Management 1996 Scheduling Simple Reporting Task Management E-mail and Print Resource Tracking Portfolio Management Program Management Resource Management Reporting Project Collaboration

EPM Solution Architecture Executives & Portfolio Managers + PMO, Resource & Project Managers + Team Members Lo. B Systems

EPM SOLUTION Create Select Plan Manage

Demo Storyboard

Gradually Mature Your PPM Processes Assess your current maturity and plot a course for success Create Select Plan Manage Phase 3 Future State Phase 2 Phase 1 Current State Phase 3 Future Phase 2 State Future State Phase 2 Phase 1 Current State Phase 2 Future State Phase 1 Optimized Managed Defined Repeatable Current State Initial

There Is No Particular Order Start Top Down or Bottom Up Top Down Portfolio Management Do The Right Things Create Manage Select Plan Project Management Bottom up Do Things Right Bottom Up

Realized Benefits “We have unbelievable visibility of what’s going on in the corporation and that’s all because of Microsoft Office EPM Solution. I’d say we save 60– 65 percent in straight efficiency. " “Our Microsoft Office 2007 EPM Deployment is gives our executives easy access to the clear and concise information they need to manage our complete portfolio of projects. ” "The Microsoft Office EPM Solution is giving us a much better handle on the decisions we make. It is helping us move to a more strategic project model. ” Improve Visibility Maximize Value CREATE SELECT MANAGE PLAN Improve Effectiveness Reduce Execution Risk “We are moving away from what I consider an ad hoc model of planning where we would initiate a project without considering the effect it would have on the greater organization. ”

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