Project Planning Preview Characteristics of a Project RFP

Project Planning Preview Characteristics of a Project RFP (Request For Proposal) Project Planning Tools Gannt (Bar) Charts Network Scheduling Systems (PERT Charts) Assoc. Prof. Dr. B. G. Çetiner

Project Planning Characteristics of a Project Three Legged Stool for successful project management Cost Schedule Performance Assoc. Prof. Dr. B. G. Çetiner

Project Planning Request For Proposals (RFP) Management part of Proposal: Discusses company, its relevant experience, its management methods and control systems, and describes the personnel proposed to lead the project Technical part of Proposal: Outlines the design concept proposed to meet the needs, emphasizing the difference of the method with others to sell the idea Cost part of Proposal: Price breakdown, contract change procedures, payment details Assoc. Prof. Dr. B. G. Çetiner

Project Planning Tools Statement of Work: Describes what is to be provided in the project. Covers General Scope, itemize the tasks to be performed, products to be delivered at the end, the data and reports to be supplied Milestones: They are key dates for major project activities Work Breakdown Structure: Product oriented family tree Gantt (Bar) Charts Network Scheduling Systems (PERT Charts) Assoc. Prof. Dr. B. G. Çetiner

Project Planning Tools Gantt (Bar) Charts Three things need to be established for Gantt Charts 1. The tasks (activities) needed to complete the project 2. The precedence relationships of the tasks 3. Expected Duration of each task Assoc. Prof. Dr. B. G. Çetiner

Project Planning Tools Gantt (Bar) Charts o-optimistic time to finish the task r-realistic time to finish the task p-pessimistic time to finish the task Example Assoc. Prof. Dr. B. G. Çetiner

Project Planning Gantt (Bar) Charts Req. man 3 2 2 2 3 4 2 1 Worker-level profile 7 5 3 4 2 2 1

Project Planning PERT Charts Arrow (network) diagram Activity A 0 Start A Activity B 1 2 Stop A Start B Stop B Activity-on-node (network) diagram Start A B Assoc. Prof. Dr. B. G. Çetiner

Project Planning PERT Charts Arrow (network) diagram Activity A 0 Activity C 1 3 Activity B 2 Incomplete Network Diagram Assoc. Prof. Dr. B. G. Çetiner

Project Planning PERT Charts Arrow (network) diagram Activity A 0 Activity D 1 Activity C 3 Activity B 2 Illogical Network Assoc. Prof. Dr. B. G. Çetiner

Project Planning Activity Predecessor A B A C A D B E D F B G C H B, G J H K E, F, J PERT Charts Example: Arrow (network) diagram 4 E D 0 A 1 B 3 F K 5 C 8 J 2 G 6 H 7 Assoc. Prof. Dr. B. G. Çetiner

Project Planning TASK PREC. DAYS PERT Charts A B C D E F G H J K L M Example: Adding Times F J 2 5 8 d=1 d=2 0 A d=1 B d=2 M Dummy Activity D d=1 G d=2 3 E 6 Dummy Activity-0 duration 4 d=5 K d=1 9 L d=3 H 1 2 1 1 3 2 2 5 1 1 1 2 d=2 C d=1 1 A A B D E F CFG H J 7 d=1 Assoc. Prof. Dr. B. G. Çetiner

Latest Finish Date Project Planning PERT Charts ESD LFD Example: Adding Times Earliest Start Date 3 5 5 7 J F 2 5 B d=2 0 0 A d=1 1 1 8 8 d=1 d=2 0 6 M 5 C d=1 1 D d=1 2 H LFD calculated backward (get minimum) ESD calculated forward (get maximum) 4 d=2 9 K d=1 d=2 d=3 4 6 G 3 E d=5 4 LFD is made equal to ESD 10 10 9 L 7 d=1 7 9 9 Assoc. Prof. Dr. B. G. Çetiner

Latest Finish Date Project Planning PERT Charts ESD LFD Example: Finding Critical Path Earliest Start Date 3 5 5 7 J F 2 5 B d=2 0 0 A d=1 1 1 d=1 M 5 C d=1 1 D d=1 2 H d=5 4 d=2 9 K d=1 d=2 d=3 4 6 G 3 E Critical Path 8 8 d=2 0 6 4 10 10 9 L 7 d=1 7 9 9 Assoc. Prof. Dr. B. G. Çetiner