Project Overall Status June 10 to 21 2019

Project Overall Status – June 10 to 21, 2019 Overall Y Schedule Y • • • Program is on track, per timeline, scope and budget Security Mapping activities impacting completion of UAT Current DG 2 Schedule has no “float” remaining in timeline • Monitoring scope and timing of: Budgeting Tool, Continuing Education, Online Admissions Application, Physical Assets and OBIA implementations Executive Summary The project is tracking per schedule and under budget. Scope review and definition for each deployment continues due to rework of key solutions. Each Deployment Group (DG) is engaged and all colleges now have an Initiation or Implementation Work Plan: • DG 2 is in the Construct Phase. Colleges and SBCTC are engaged in User Acceptance Testing sprints. ctc. Link Steering Committee approved the DG 2 Chart of Accounts go-live for July. ctc. Link will be offline for the upgrade Oct. 1114 and again for cutover activities Oct. 25 -28. • DG 3 is in the Structure Phase and recently completed Business Process Fit/Gap sessions. Preparing for DG 3 Testing/Training road show in July. • DG 4 is in the Initiation Phase, with most colleges just past the halfway mark on deliverables. Gate 1 Initiation Phase Peer Review will be July 29 -30 at Highline College. • DG 5 colleges are in the Initiation Phase and have begun Initiation Deliverables public status reporting. PMO team visited colleges for Initiation road show in June. • DG 6 in in the Initiation Phase and will start public status reporting this fall. The Initiation Phase Road Show will be in Oct. 2019. Planning meetings have begun with technical colleges to capture differences between technical and community college business practices. The new Chart of Accounts will be implemented for Spokane and Tacoma in July, following a “go” decision (with conditions) by the Steering Committee. Final contract negotiations continue for a new Continuing Education solution. The Online Admissions Application (OAA) work group is actively pursuing an OAA replacement. The Budget Planning Tool work group is reconvening in late June/early July to finalize business and technical requirements for a solution. Many college PMs will participate in the Prosci 3 -day training opportunities in August in Centralia and Wenatchee to learn organizational change management principles. Scope Budget • Requirements Traceability Matrix (RTM) needs to be updated to validate original RFP requirements have been implemented, tested, and end users trained on the processes and functionality • • Currently tracking under budget New Technology Budget required by OFM/OCIO, Work in progress before new allotment for Gate 4 can be requested Y G Overall Status Summary per Deployment Group DG# PMOReported Comments Status College/ Agency Clark Mapping is in progress SBCTC and production security Spokane must be tested to complete UAT Tacoma • Security Production DG 2 Y Cascadia • College Configuration in LCC DG 3 G progress Olympic • Conversion cycles have Peninsula begun Pierce DG 4 G DG 5 G DG 6 G Self. Reported Status G Y N/A G G G • College teams working Implementation begins Nov. 2019 on Initiation Phase activities • College teams working on Initiation Phase activities Implementation begins March 2020 • College teams working Implementation begins Nov 2020 on Initiation Phase activities 1

L Top Risks Reported – as of June 21, 2019 Risk Level Risk Description Mitigating Actions LEGEND: C Critical H High M Submitted by (name, org/college), Deployment Group & Date Chart of Accounts (Co. A): User adoption and successful deployment (scheduled for July 1, 2019) is critical for Deployment Group 2 (DG 2) timeline. Update: On June 18, Steering Committee approved a July implementation of the new Chart of Accounts for TCC and CCS. Phase 1 cutover activities completed last weekend. Phase 2 technical cutover tasks will begin the weekend of June 22/23. Final configuration drop is slated for July 5. SBCTC will coordinate with the colleges on additional staff resources. Emmett Folk, ctc. Link PM for FIN & HCM Team Update: SBCTC, ctc. Link FIN leads, ERP FIN lead will continue to meet to clarify roles for year-end close and their role in old chart of accounts. Next round -- when SBCTC is on the new chart of accounts -- their resources will be impacted. Discussions also occurred for how ERP will support the new chart of account issues. Evelyn Williams, SBCTC PM C SBCTC: Risk of resource diversion due to Co. A adoption. Combination editing rules will be revised in tandem with additional chartfield use. Impacts First. Link Colleges’ (FLCs) ability to post many transactions prior to effective date. Cutover is planned to complete on 7/22/2019. If this happens, requires manual or automated workarounds to correct issues as they occur; will require SBCTC staff resources to support. H Clark: Student Financials – Clark submitted three Update: Items related to Student Financials, Financial Aid, Susan Maxwell, Clark College PM risks. General Ledger and coordination between Student Financials and Finance. These items have been discussed with Clark. DG 2 Impacted, Risk Date: 2/1/2019 Cycle 4 B is planned to mitigate these risks. A follow-up will be Risks #50, #51, #52 scheduled with Clark’s PM after Cycle 4 B. H Top Issues Reported – as of June 21, 2019 Issue Level H H Issue Description Security Mapping activities to mitigate UAT timeline, have not addressed the new Security Design Production user access. Status Update Moderate Low Risk Owner (s) Emmett Folk DG 2 Impacted, Risk Date: 10/12/2018 *also Risk submitted by Matt Connelly, Spokane District PM on 10/23/18 Emmett Folk & Christyanna Dawson DG 2 Impacted, Risk Date: 5/3/2019 LEGEND: John Henry Whatley, Emmett Folk, Chandan Goel L H High M Moderate Submitted by (name, org/college), Deployment Group & Date Update: The ctc. Link team is highly concerned about the ctc. Link PMO submitted for ctc. Link CS, Production Security Mapping for DG 2 Colleges and entering HCM, FIN Team new Security into one of the UAT cycles. Although there are no other options due to the schedule, this will be a challenge DG 2 Impacted, Issue Date: 4/16/2019 for the DG Colleges and SB as well as potential impact to the remaining UAT cycles. ctc. Link HCM Team & Clark: Timesheet (Classic & The Timesheet (Classic and Enter Time) are not up to Brian Lanier, HCM Pillar Lead Enter Time) not up to accessibility standards. To mitigate this, HCM team will be Susan Maxwell, Clark College PM opening up another timesheet in Fluid (Report Time) which is compatible with screen readers, but the long term solution DG 2 Impacted, Issue Date: 6/20/19 should be to log an SR with Oracle so they create a bug and hopefully address this in a future Image so that Report Time can be removed from Self Service. Low Issue Owner (s) Tara Keen, Security Team HCM Team 2

ctc. Link Quality Assurance Scorecard / Moran Technology Consulting Report ctc. Link Quality Assurance Scorecard - Moran Technology Consulting NOVEMBER 2018 May , 2019 STATUS G G Y Y Y DESCRIPTION / NOTES SBCTC/Governance Go-No Go Decision for FLC implementation of new Chart of Accounts set for June 18, 2019. Project Management Office (PMO) is fully staffed, working well together and continuing to address improvements in project management processes. PMO has interviewed candidates to replace Open position for a qualified PM to manage Schedules. Phase Scope QA remains concerned about the number of solutions to be re-implemented to replace/augment current PS functionality. Based on the May status of replacement solutions, it does not seem possible that these will be decided upon and readied for DG 2 scope inclusion. DG 2/DG 3/DG 4 schedule overlap and resource constraints directly impact all deployment groups. Schedule compression and key project resources are heavily allocated to multiple DG 2 workstreams and supporting DG 3 tasks. DG 2 schedule is dependent on Co. A implementation at CCS and TCC colleges. Schedule Status Training materials to support Sprints 1 and 2 were completed in time for use. Sprint 3 materials were being completed. Considerable work still remains to develop the 60 courses to support end-user training. For DG 2 success, training focus still requires active end-user participation, effectiveness assessments and college follow-up. Testing The DG 2 User Acceptance Testing (UAT) Sprints, supported with Training materials was underway in May. Sprint 1 completed and Sprint 2 was starting in end of May. The DG 2 Testing workstream is now a major QA concern since it requires active FLC college end-user participation. Configurations / Data Conversion ctc. Link project technical staff are planning at least one additional conversion cycle to support Clark College during data review of Student Financials. Parallel testing conversions for Payroll were underway in May. DG 2 production cutover planning sessions to begin at the end of May. Month-end and Year-end Co. A data conversions were being run in May to determine differences in Gross Calculations. QA views this as a Critical Go-No Go supporting activity for FLC colleges implementation of the new Co. A. Organizational Change Management PMO/OCM is actively engaged with all colleges now involved with their Deployment Groups. QA concerned that PMO focus remains on the DG 2 schedule. PM Summit was held in early May with all deployment groups represented. Project Staffing Project staffing is adequate at this time and continues to make staffing adjustments as appropriate. PMO is recruiting for open positions. QA and the PMO remains concerned that the overlap of DG 2/DG 3/DG 4 may require additional project and contractor resources. Technical Environment The IT division continues addressing processes and critical staffing. Draft of Service Level Agreement has been distributed to colleges. IT is reviewing staffing models at other People. Soft ERP community college systems for staff and budget sizing. The development of security roles for the colleges has been taking longer than expected. The security setup has impacted the start of the UAT Sprints. Security changes are not considered a show stopper since colleges can implement changes after Go -live with People. Soft ERP. G G Y LEGEND Risk Description: Y PROJECT AREA Y G Overall Status GREEN Low risks may be encountered. NO immediate action needed YELLOW Moderate risks may be encountered. Serious deficiency and action item recommended. RED High risks may be encountered. Needs to be escalated and can impact project effort or cost. 3

WA State Office of the Chief Officer. Information (OCIO) Oversight WA State Office of. Information the Chief Officer (OCIO) Oversight WA State Office of the Chief Information Officer (OCIO) Oversight as of June 2019 OCIO Conditions to new ctc. Link Investment Plan Approval Status ctc. Link Technology Pool Status and Gate # 1 Planning & Remediation Approved 1/1/2018 2 DG 2 – Initiation & Structure Phase Approved 1/1/2018 G 3 DG 2 – Construct Phase DG 3 – Initiation & Structure Phase Approved 1/1/2019 G N/A Ongoing G N/A G 2 QA (Moran) to report to ctc. Link executive sponsor and State CIO Complete G G 3 Follow pre-determined OFM funding gates and approvals Complete G 5 Continue reporting on Remediation items in Integrated Work Plan Complete Y 6 OCIO approval of the 4 remediation solutions: Budgeting tool, Continuing Education Application, Online Admissions Application In Progress G 7 OCIO must be notified prior to use of contingency funds N/A G 8 Perform a post-implementation review (lessons learned) after each deployment and post on the OCIO dashboard within 30 days of go-live Planned as Activities in Project Work Plans G 9 Process and timeline for filling the SBCTC CIO position by 1/31/2018 Status Approved Project must remain in line with SBCTC and OCIO policies Monthly status reporting Y Pre-IT Pool Implementation, Stability & Remediation G 1 G 4 Overall Status New Technology Budget required and being developed for ctc. Link Project In Progress Complete Note: New ctc. Link Investment Plan approved by OCIO, with above conditions, on Jan. 19, 2018. 4

Budget Status – as of May 31, 2019 G 5

Pillar Status – June 10 to 21, 2019 Campus Solutions Accomplished this period ü Hold DG 3 Cycle 2 data validation workshops ü Support DG 3 Cycle 2 data validation ü Clark Transfer Credit Rule Go Live Workshop Prep ü Clark Dual Processing SIT end to end (45% complete) ü Request DG 3 Cycle 3 College Optional Files ü DG 2 Sprint 3 CS UAT ü Continue DG 3 FIT ü Continue DG 2 SIT ü Continue UAT material planning/build ü Review DG 3 assignment submissions for configuration ü DG 3 Draft FA local configuration guides ü DG 2 and DG 3 Highpoint Mobile test scripts completed ü Clark Mobile Local Configuration Guide (draft) Planned for next period q Gather DG 3 Cycle 3 College Optional Files q Hand-Off DG 3 Cycle 3 College Optional Files to Legacy Team q Prep for a possible 4 b conversion q Support UAT for DG 2 Colleges q Prep for Parallel Testing – Dual Processing q Prep for Parallel Testing – Tuition Calculation q Continue DG 3 FIT q Continue DG 2 SIT q Continue UAT material planning/build Planned, but not completed • Clark Dual Processing SIT end-to-end (45% complete) G Human Capital Management Y Pillar Status – as of 6/8/2018 Accomplished this period ü Completed DG 3 Cycle 2 Validation Material Development ü Held DG 3 Cycle 2 Validation Workshops ü Began review of Security Redesign Role/Permission List Definitions ü Continued Payroll Parallel Testing Activities ü Continued UAT support activities ü Continued DG 2 UAT diagram/scenario updates ü Continued DG 2 UAT supporting content build ü Continued review of DG 2 Training content structure and materials ü Continued DG 2 and DG 3 configuration build-out in FNC environment Planned for next period q Collect DG 3 Cycle 3 Data Files q Begin DG 3 Cycle 3 Prep Activities q Continue review of Security Redesign Role/Permission List Definition. q Continue Payroll Parallel Testing Activities q Continue UAT support activities q Continue DG 2 UAT diagram/scenario updates q Continue DG 2 UAT supporting content build q Continue review of DG 2 Training content structure and materials q Continue DG 2 and DG 3 configuration build-out in FNC environment Financial Services Y Accomplished this period ü Completed DG 3 Cycle 2 Validation Material Development ü Held DG 3 Cycle 2 Validation Workshops ü Began review of Security Redesign Role/Permission List Definition ü Continued DG 2 UAT support activities ü Continued DG 2 SIT Test Execution ü Continued DG 2 UAT supporting content build ü Continued review of DG 2 Training content structure and materials ü Continued DG 2 and DG 3 configuration build-out in FNC environment Planned for next period q Collect DG 3 Cycle 3 Data Files q Begin DG 3 Cycle 3 Prep Activities q Continue review of Security Redesign Role/Permission List Definitions. q Continue DG 2 UAT support activities q Continue DG 2 SIT Test Execution q Continue DG 2 UAT supporting content build q Continue review of DG 2 Training content structure and materials q Continue DG 2 and DG 3 configuration build-out in FNC environment *If status is yellow or red, describe why. DG 2 UAT and pre-UAT training supporting materials are being provided on a just in time basis. concurrent DG 2 and DG 3 activities are causing the team to prioritize externally-/client-facing activities and deadlines/starts for certain internal tasks continue to get missed. 6

Workstream Status – June 10 to 21, 2019 Communications Technical G Accomplished this period ü Communications Advisory Committee planning ü ctc. Link reps for Commissions/Councils meetings - develop spreadsheet, website and process ü Chart of Accounts Go/No-Go Decision communications – Post-PM meeting Chart of Accounts status and decision process clarification – Organized the Chart of Accounts decision package materials for Post-Co. A decision communications to stakeholder groups CONVERSION Planned for next period q Continue Comms Advisory Committee planning q Communications Office scope/activities q Templates work (including Critical Communications Template) DEVELOPMENT Organizational Change Management G Accomplished this period ü DG 2: Conversion Issues review/ resolution. ü DG 3: Cycle 2, Conversion Issues review/ resolution. Planned for next period q DG 2: Conversion Issues resolution– In Progress q DG 2: SF Parallel Test activities. q DG 2: Cycle 4 B Conversion activities. q DG 3: Cycle 3 Conversion Activities. G Accomplished this period ü Continued DG 5 Initiation Deliverables road show ü Meet with DG 2 PMs to discuss how change management activities are going with their teams ü Continued planning DG 4 Peer Review ü Continued planning DG 3 Road Show around upcoming Testing/Training ü Assisted in onboarding new college PMs Planned for next period q Continue to work with CPW Facilitators and Functional Teams to determine scope for upcoming sessions q Continue College Relations/OCM Check-ins with DG 3, DG 4, DG 5 and DG 6 q Continue development on schedule of events with PMO and all Deployment Groups Accomplished this period ü Support and work on Service Desk, SIT & UAT tickets for CS, HCM & FS pillars. ü Migrated the retrofit projects (for FSCM PUM 32) to SIT & GDR environments. ü Testing support on HCM for CEMLI SE-235, SE -234 & I-024. Planned for next period q Continue to support on Service Desk, SIT & UAT tickets for CS, HCM & FS pillars. q OAA Application Fee changes ENVIRONMENTS Accomplished this period ü Coordinated PUM Image Update in Project environments. ü Coordinated Load Testing Project work. ü DG 3 cycle 2 environment refresh. ü Validate STAT Workflow for Project environments. Planned for next period q STAT Project gather questions and feedback from team q DG 3 cycle 3 environment support. q Load Testing Project support. Testing Y Accomplished this period ü Continued system integration testing (SIT) ü Began Sprint 3 UAT ü Provided metrics on SIT status ü Continued to build UAT materials ü Supported Sprint 1 and 2 UAT ü Began completing data sheets for CS automation ü Completed COA UAT ü Provided metrics on UAT status Planned for next period q Begin UAT sprint 4 execution q Continue to build UAT materials q Continue system integration testing *If status is yellow or red, describe why. § Overlapping project tasks that utilize the same resources may impact testing. Training Y Accomplished this period ü Finalized and distributed schedules for all remaining sprints (4 through 6) ü Made modifications on training delivery via lessons learned ü Currently at 40% with content for Sprint 4 ü Started working in all pillars on development of End User Training Courses ü Continue to work with vendor on HCM and CS UAT training deliverables Planned for next period q Continue to work on Pre-UAT Training materials q Continue to work on End User Training courses *If status is yellow or red, describe why. § Large amount of materials needed with upcoming timelines 7

Deployment Group 2 Timeline (High Level Phases) G 8

Deployment Group 2 Self-Reported Status – June 10 to 21, 2019 SBCTC Agency Y Accomplished this period ü Risk Management Team added the following: ü #60 Grant conversion meeting held with next steps determined 6/20 ü Teri Sexton supported CS Chart of Accounts UAT ü Executive Sponsor John Boesenberg voted in support of the Chart of Accounts Go/No-go approved on 6/18 G Accomplished this period ü Local SMEs attended ctc. Link Security redesign group, ctc. Link PM groups, ctc. Link governance groups, various ctc. Link status meetings ü Participated in ctc. Link Security redesign activities ü Participated Chart of Accounts meetings. ü Participate in UAT ü Started OCM planning and execution for DG 2 project ü Monitor UAT status Planned for next period q Risk Management Team to meet and review additional risk and or issue adds. Planned, but not completed • Status is needed regarding completing a list of all supplemental systems. • As of the DG 2 meeting, 5/23/2019, SBCTC has until the end of UAT Sprint 4, (7/15/2019) to complete all UAT. 6/7/2019 update: UAT still in progress. *If status is yellow or red, describe why. § The agency has confidence in the project team’s and agency SMEs’ ability to succeed. At this time, the following risk items or concerns in scope are the reason for “yellow” status: o #65 - Security Mapping o #60 - Chart of Accounts o Accurate Approval Workflow Engine (AWE) o #42 WAPAY: SBCTC requires this separate WAPAY payroll account up and running in production to go-live in October Clark College Tacoma Community College G Accomplished this period ü Completed Sprint 3 UAT. Positive feedback from financial aid who appreciate the changes made by SBCTC. ü Conversation with a representative from Oracle regarding their conformance to WCAG 2. 0 AA standards. ü Held our first summer open lab. Planned for next period q Local SMEs attend ctc. Link Security redesign group, ctc. Link PM groups, ctc. Link governance groups, various ctc. Link status meetings q Local SME attend Chart of Accounts meetings q Participate in UAT q Work with SMEs, Pillar Leads, TCC Leadership to get better participation in the project q Plan and execute OCM for DG 2 project q Monitor UAT status Community Colleges of Spokane N/A No report for this time period. Planned for next period q Query training for query developers by 6/11 QDLC online – then Paula Mc. Donald will come to Clark for PS Query 101 training in July. q Refine Training plan and schedule q Sprint 4 Planned, but not completed • More progress on AARs and documentation 9

Deployment Group 3 Timeline (High Level Phases) G 10

Deployment Group 3 Self-Reported Status – June 10 to 21, 2019 Cascadia College G Pierce College District G Accomplished this period ü Participated in several BPFG homework follow-up Web. Ex sessions ü Participated in Cycle 2 Data Validation Workshops ü Initiated Cycle 2 Data Validation ü Completed data error file cleanup for cycle 3 ü Initiate optional/homework assignments due June 28 th Accomplished this period ü SMEs participated in Cycle 2 data validation sessions. ü SMEs completed/submitted homework assignments. ü Identified next steps and established plan with Reporting Lead and query developers. Planned for next period q Continuing data validation Cycle #3 q Complete optional/homework assignments by June 28 Planned for next period q SMEs complete Cycle 2 data validation. q Planning for SBCTC follow-up session on July 10 q OCM activity – plan appreciation lunch for SMEs on July 10 q Identify Training Lead Lower Columbia College G Accomplished this period ü Work in Cycle 2 conversion validation. ü Review legacy reports for future remapping to ctc. Link ü Work through transition activities for new PM and Alignment Team ü Start campus messaging and communication around fall training requirements for faculty and staff. Planned for next period q Continue on campus messaging and communication about ctc. Link q Continue to develop forecasting tools to track staff workload and project hours. q Select new project manager and work to transition activities and responsibilities into that new structure. Planned, but not completed • Train a replacement PM, LCC is still without an effective replacement though temporary arrangements are being discussed. Planned, but not completed • Identify Training Lead • Review applicants for project positions. • Review and update Communications Plan • Review and update internal Training Plan with college Training Team. • Identify/establish training space. Peninsula College G Accomplished this period ü Attended Validation workshops ü Completed data clean up ü HCM SMEs completed data validation by June 19 to ensure correct data in UAT/SIT processing. Planned for next period q Continue to work on validation q Submit optional files q Complete any remaining CE and FWL assignments Olympic College G Accomplished this period ü Continued training third Project Analyst ü Continued work on ATD/ctc. Link Teams for Residency, Choosing Academic Plan, Changing Academic Plan ü Started Data Cycle 2 Validation ü Completed Data Cycle 3 Cleansing Planned for next period q Files due 6/28 q Cycle 2 Data Validation q Restart Change Impact Analysis Workshops Planned, but not completed • Additional CIA Workshops 11

Deployment Group 4 Dashboard Reports – June 10 to 21, 2019 DG 4 Initiation Phase Completion Summary As of June 21, 2019 College/District Centralia College 60% Edmonds Community College 60% Highline College 59% Seattle Colleges (3) 52% Wenatchee Valley College 65% Percentage of deliverables completed and tracked in Project Web App (PWA) by each college: • College Orientation & Resourcing • College Project Planning (from templates) • Conduct Initial Data Cleansing • Document Current Legacy Business Processes • Supplemental Systems Analysis DG 4 target percentages will be added in August 2019. DG 4 Pre-Implementation and General Timeline G 12

Deployment Group 5 Dashboard Reports – June 10 to 21, 2019 DG 5 Initiation Phase Completion Summary As of June 21, 2019 Target Percentage for June 2019 Bellevue College 10% 25% Bellingham Technical College 18% 25% Big Bend Community College 21% 25% Everett Community College 20% 25% Grays Harbor College 29% 25% Green River College 26% 25% Skagit Valley College 13% 25% Whatcom Community College 27% 25% College/District Percentage of deliverables completed and tracked in Project Web App (PWA) by each college: • College Orientation & Resourcing • College Project Planning (from templates) • Conduct Initial Data Cleansing • Document Current Legacy Business Processes • Supplemental Systems Analysis DG 5 Pre-Implementation and General Timeline G 13

ctc. Link Remediation Status Reports – June 10 to 21, 2019 Solution Status Due Date Chart of Accounts (revised) Due/Finish Status Campus Solutions 10 of 45 remain open DG 3 Tacoma CC Chart of Accounts Adoption Kickoff Dec. 12, 2018 Complete Financial Management 5 of 39 remain open DG 2 CCs of Spokane Chart of Accounts Adoption Kickoff Feb. 1, 2019 Complete Human Capital Management 6 of 25 remain open DG 2 Foundational Chartfield Configuration March 22, 2019 Complete Faculty Workload Complete March 2019 College Configuration Review and Updates May 3, 2019 Complete DRS Redistribution Complete May 2019 Functional and System Integration Testing May 10, 2019 Complete Absence Management Complete April 2019 User Acceptance Testing May 10 - June 3, 2019 Complete May 28 – June 14, 2019 Security Audit Controls Security Redesign Mapping Framework FLC / DG 2 Student Billing/Third-Party Billing Complete May 2019 Budget Planning Work Group Review RFP Jan 2020 Online Admissions App RFI Being Developed DG 2 Continuing Education Vendor Negotiations DG 3 Community Colleges of Spokane No report for this time period. College Readiness Gate / Go-No Go Discussions N/A June 12 -14, 2019 Complete Readiness Gate / Go-No Go Decision June 18, 2019 Complete Production Cutover July 2019 In Progress Tacoma Community College G Remediation Items progress this period ü See SBCTC status update for Remediation items, tickets, and worklist. Planned for next period q Receive remediation detail with responses based on December 2018 feedback 14

Other ctc. Link Project Activities – Status as of June 21, 2019 New Solution Status Continuing Education • • • Online Admissions Application RFP Publish Solution Decision 10/15/2018 • Contract Draft Complete • Overall Pricing in Negotiations • Sub-Committee finalized OAA requirements • Project Team performed Fit/Gap of ctc. Link functionality • OAA workgroup evaluated select solutions currently in use at other People. Soft universities and colleges • OAA workgroup developing a short list of best/possible solutions to identify those solutions on 2/12/2019 • RFI to understand possible solutions and costs before final decision on RFP or custom solution • Continue to enhance current OAA based on requirements for RFI TBD • RFI requested • Current ctc. Link OAA requirements being prioritized prior to continue improvements Budget Planning • Committee to be formed to review, finalize and approve Budgeting requirements • Review requirements against Oracle PBCS Solution • If needed, develop RFP TBD • Work Group Kick Off • Members reviewing Original RFP Budget Requirements Physical Inventory (Asset Tracking) • Vendor Solutions being evaluated • Evaluate new PS Functionality that will provide integration for asset tracking scanners directly with ctc. Link 5/21/2018 DG 3 (February 2020) Accessibility • • • 5/10/2019 Testing Prior to DG 2 (October 2019) RFP was developed and approved by Governance RFP proposals were due November 15, 2018 3 Vendors responded and subgroup is evaluating solution Governance approved procurement and decision of Vendor Contract being finalized for scope and cost Continued discussions with Appsian (formerly Grey Heller) Identify accessibility vendor to assist with testing of ctc. Link Develop and published RFP Work Group engaged to evaluate RFP Responses Final Decision on Vendors to be awarded 15