Project management What is a project A Project

Project management

What is a project • A Project is a temporary activity undertaken to create a unique product, process, service etc. Ø Temporary Ø Unique Ø Time limited

Project generall • What do you think is necessary to conduct a successful project • What do you think are the main reasons project fails or work less well

What are the resources needed in a project • Personnel (internal) • External experts (CROs) • Equipment, raw material, computer programs etc • Facilities • Time (Both personnel time and slack time) ALL THIS COSTS MONEY and ALL THIS NEEDS TO BE MANAGED BY THE PROJECT LEADER

The tasks to consider in projects • Tasks Ø Plan Ø Organize Ø Perform Ø Report Ø Document Ø Rethink and re-plan

Plan • Two ways of setting time frames Ø A set time frame (back scheduling) Ø A estimated end point (forward scheduling) • Process management Ø Parallel or Serial processes Ø Milestones Ø Documentation

Plan –different levelse Bild: Project work Wenell Management AB

Ways to evaluate and plan projects • • PERT CPM Gannt chart Action item report

Not only time but also recourse control Activity Description RSP Time Cost/H Cost/Oth er Cost/total 1 Start Johan 1*6 h 1500 0 =1500*6 2 Literature review Lynn 20 h 1500 0 =20*1500 3 Gannt schart Chen 5 h 2000 0 =5*2000 4 Analysis Johan 20 h 1500 10 000 =20*1500 +100000

• • To set up a project team To follow up the resources and time plans To manage the team during the project To management/clients etc during the project • To assure documentation

A project team - your task for next time we meet • What do you think is your own main strength that you bring into a project team • How should the team be organized to bring about different persons strength • How should a team work to do there best

Teams in the real world • Depend on the organization of the company • Usually matrix organisation Ø Project group with people representing different department Ø Persons often involved in more than one project Ø Line and project organization have different priorities Ø The members in the group has different ambitions

Different types of Project groups Bild: Project work Wenell Management AB

Teams in the real world cont • Typical mistakes from a project manager Ø Thinks that you have to no it all Ø Thinks that every one has the same ambitions that you have Ø Thinks that every body is updated Ø Does not delegate Ø Does not check that tasks are don or checks to often that tasks are not don Ø Do not address problems at the right level of the organization

Teams in real wold • Typical problems and mistakes by project members Ø Thinks that you have all information Ø Do others work but does not focus on your own task Ø Do not respect times for meetings deadlines etc Ø Do not object to suggestions at the meeting but do complain after wards Ø Do not document what you have don in a way so that others understand it

Next time you meet me • Remember your task I want the written reflection by Friday • I will talk more about groups and about risk management • I will talk about literature search and library recourses