Project Management Project Management Planning Misconceptions Planning Stakeholders

Project Management

Project Management • Planning Misconceptions • Planning • Stakeholders • The Project Life Cycle • Initiation • Planning • Project Management Tools • Gantt Chart Plan • Executing • Monitoring and Controlling • Closing

Project Management • Planning, organizing, and managing resources to successfully complete a project – Achieve all project goals – Comply with all project constraints • • Resources Scope Time Budget

Planning Misconceptions It’s boring It takes too long It’s too difficult

Planning “The best laid schemes of mice and men often go awry. ” Robert Burns, 1785 – Scottish Poet

Planning Questions üWhere üWhen üWhat üWhom üHow and Why

Stakeholders are those are back “Zombie stakeholders” keepwho coming involved in, interested or affected by again and again asking forin, changes. project. Howthe can this be avoided?

The Project Life Cycle Planning Initiating Controlling Executing Closing Planning, Executing, and Controlling tasks form a loop

Project Life Cycle Initiation Phase üClient analysis üStakeholder input analysis üFinancial analysis and budget üConstraints üProgram Planning Initiating Controlling Executing Closing

Project Life Cycle Planning üCommunications üQuality control üHuman resource management üProcurement üCost management üSchedule Planning Initiating Controlling Executing Closing

Project Management Tools Project Organization Chart: Organizes everyone involved in the project.

Project Management Tools Gantt Chart: A bar chart representation of a project schedule

Gantt Chart Plan Choose Phases • Option 1– Rule of Thirds –Research and Exploration –Design and Construction –Testing, Documentation, and Presentation • Option 2 –Research and Exploration –Design –Construction –Testing –Documentation –Presentation • Other Options

Gantt Chart Plan Choose Tasks Example • Research and Exploration – Choose a topic – Research topic – Write Problem statement – Research past and present solutions – Write Statement of purpose – Conduct Market Research – Write Problem Proposal

Gantt Chart Plan Choose Tasks Example – Research past and present solutions • Evaluate competition • Patent research – Conduct market research • Write market survey • Administer market survey • Analyze market survey results

Project Tasks. . . ü Should have value rather than be pointless. ü Should be important to the entire team, not just one member. ü Are more powerful and achievable if they are tied to deliverables. Be prepared to articulate the value of any task to team members.

Gantt Chart Plan Indicate Milestones Example • Research and Exploration – Choose a topic – Research topic – Write Problem statement – Research past and present solutions – Write Statement of purpose – Conduct Market Research – Write Problem Proposal Milestone: Problem Proposal

Gantt Chart Plan Timeline • When is the presentation date? • When will milestones be delivered? • What time will you spend? • Time spent during and outside of class • Cushion • What will you need? • Acquiring materials • Scheduling facilities • Expert feedback • Permission

Gantt Chart Plan Personnel • Who will help with the project? • Team members • Experts • Instructor Remember, this is an evolving process! Things will change. Be flexible and keep your schedule updated, at least weekly.

Rule of Thirds Research and Exploration Problem Selection Topic Background Problem Statement of Purpose Cited Validation Cited Justification Past & Present Solutions Market Research Project Proposal POSSILBE MILESTONES Design and Construction Testing, Documentation, and Presentation Design Specification Decision Matrix Concept Testing Design Proposal Gantt Chart (timeline) Sketching Refinement Technical Drawings Testing Criteria Testing Procedure Physical Testing Record Data Critical Design Review Redesign and Refine Re-test Material List Cost Tool Selection Tool Safety Mock Up & Modeling Prototype Build Procedure Prototype Complete Construction Determine Conclusion Recommendations Multimedia Display Web Page Research Paper Electronic Portfolio

Project Life Cycle Execution üCompleting project tasks üProducing deliverables Planning Initiating Controlling Executing Closing

Project Life Cycle Monitoring and Controlling üMeasuring project activities üMonitoring project variables • Cost • Effort • Scope Creep üImplementing corrective action when needed Planning Initiating Controlling Executing Closing

Project Life Cycle Closing üFinalizing all project activities üArchiving files üDocumenting lessons learned Planning Initiating Controlling Executing Closing

Project Management • Planning Misconceptions • Planning • Stakeholders • The Project Life Cycle • Initiation • Planning • Project Management Tools • Gantt Chart Plan • Executing • Monitoring and Controlling • Closing

Image Resources Microsoft, Inc. (n. d. ). Clip art. Retrieved September 30, 2009, from http: //office. microsoft. com/enus/clipart/default. aspx